Company Description Over Horizon Inc. is a compliance-focused business solutions provider supporting organizations of all types and sizes. The company helps clients build strong operational foundations and navigate audit cycles and regulatory requirements with confidence. Services include custom internal audits (ISO, ISM, SMS), labor and crew management, resource allocation, vendor management, and B2B connections. Over Horizon Inc. also offers analysis and continual improvement services, tailoring every solution to each client’s specific needs. The team is committed to delivering practical, expert support that enables sustainable growth and resilience. Role Description The Administrative Assistant is a full-time, on-site role based in the Greater Vancouver Metropolitan Area. This position supports daily office operations, including managing calendars, scheduling meetings, organizing documents, and maintaining electronic and physical filing systems. The role involves handling phone calls and email correspondence, greeting visitors, and coordinating basic office logistics such as supplies and meeting rooms. The Administrative Assistant will assist with executive administrative tasks, prepare reports and presentations, and support internal communication between teams and external partners. The role requires a detail-oriented, organized individual who can prioritize tasks, maintain confidentiality, and contribute to a professional and efficient workplace.

Qualifications

Candidates should possess strong Administrative Assistance and Clerical Skills, including scheduling, filing, data entry, and document preparation. Candidates should possess excellent Phone Etiquette and Communication skills to manage calls, emails, and in-person interactions professionally. Candidates should possess Executive Administrative Assistance capabilities, such as calendar management, meeting coordination, and support for leadership. Candidates should possess solid organizational and time-management skills, with attention to detail and the ability to handle multiple priorities. Proficiency with office software (e.g., Microsoft Office or Google Workspace) and basic knowledge of digital collaboration tools. Ability to work on-site in the Greater Vancouver Metropolitan Area and collaborate effectively with diverse teams and stakeholders. Previous experience in an administrative or office support role is preferred; experience in compliance, audit, or professional services is an asset. High school diploma required; post-secondary education in business administration or a related field is an advantage.