JOB SUMMARY

The Account Payable Administrator is expected to have a strong understanding of the vendor invoice entry process, as well as how to handle certain accounting and administrative tasks. They follow Company policies in processing vendor invoices & credit memos while also supporting the Senior Branch Administrator/Branch Manager/Branch Manager Designate in completing projects as assigned. The Accounts Payable Administrator communicates directly with salespeople, purchasers and vendors while working in conjunction with the Head Office Finance Team.

JOB RESPONSIBILITIES

Duties include but are not limited to:

• Match vendor invoice to purchase order receipts using ERP system.
• Organize and file receiving reports for audit purposes.
• Post vendor invoices/credit memos using ERP system.
• Manually code non-inventory vendor invoices for payment.
• Submit copies of invoices to Head Office for payment.
• Maintain vendor filing system, including invoices, receiving reports, and packing slips.
• Submit vendor credit applications to Head Office for processing and approval.
• Work with purchasers and/or vendors to resolve invoice/purchase order discrepancies and to ensure Company receives vendor credits in a timely manner.
• Review vendor statements to ensure all outstanding invoices are accounted for and credits are properly posted.
• Assist in month end processes by closing A/P in a timely manner.
• Participate in weekly branch meetings to learn about any customer or vendor issues and to communicate the need for help.
• Other duties may include:
  • Accumulation of customer payment documents received and bank deposits
  • Reconciling and submitting replenishment requests for petty cash
  • Assisting with inventory count

KNOWLEDGE, SKILLS AND ABILITIES

• Strong mathematical aptitude
• Strong attention to detail and accuracy
• Excellent organizational skills
• Excellent communication skills, both verbal and written
• Ability to work independently as well in a team-based environment

EDUCATION AND EXPERIENCE REQUIRED

• 1-2 year post-secondary accounting certificate preferred.
• 2 years’ experience in accounts payable or related work experience.
• Experience in the construction industry an asset.
• Proficient in MS Office (Excel, Word, Outlook, Teams).

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