The Mint is hiring an Administrator, Protective Services who can thrive in a dynamic and inclusive environment.

Reporting to the Senior Manager Protective Services, the Administrator, Protective Services is responsible for supporting the Corporate Security team by assisting with complex data collection, reporting, database management, and all administrative functions required by the Protective Services Management team.

Your Responsibilities:

• Maintain and update the shift scheduling calendar for all Protective Services personnel
• Coordinate shift adjustments and resource allocations during regular business hours, including overtime coverage for absences, escort requests, and participation in organizational activities such as Town Halls, Operations Meetings and training sessions
• In collaboration with management, oversee the planning, scheduling, and communication of logistics for all corporate and mandatory on-the-job training programs
• Arrange facility rentals and coordinate logistics for training venues, including the firing range and other off site training requirements
• Manage hospitality requirements for scheduled events and training sessions. Facilitate travel bookings
• Perform daily data entry for VIP movements and staff schedules
• Oversee inventory control, procurement, distribution, and documentation to support operational readiness
• Administer vendor relationships, including invoice processing, purchase order coordination, and payment tracking
• Procure general office supplies and equipment for Protective Services staff.
• Participate in and support continuous improvement initiatives & projects
• Issue and track keys and locker assignments, maintaining accurate records
• Ensure proper archiving and secure destruction of records in accordance with the organizational retention policy
• Prepare and submit various reports for management review. Organize, manage, and file Protective Services documentation and forms

Qualifications:

Language Requirements:

• English is essential. Bilingualism (English/French) is considered an asset

Education & Designation:

• Post-secondary education in Business Administration, Office Management, or related area or a combination of education and relevant work experience

Previous Experience:

• Minimum of 3 years of experience in a scheduling, coordination, or administrative support role
• Experience inputting data into ERP, inventory control, and vendor relationships
• Experience in applying appropriate techniques and practices in planning, priority setting, and organizational assessment, required to manage shifting and unforeseen priorities

Additional Qualifications:

Knowledge:

• Strong understanding of shift scheduling systems and resource allocation
• Meeting and training coordination, including venue booking, hospitality, and compliance tracking
• Familiar with inventory management and procurement workflows
• Understanding of organizational policies for key control, locker assignments, and secure record destruction

Abilities:

• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Ability to work independently, supports team efforts and works cooperatively with others
• Capable to thrive in a fast-paced, confidential and sensitive environment and work effectively under pressure to meet set deadlines
• Problem-solving and supporting continuous improvement initiatives.
• Demonstrates adaptability, reliability, and initiative, with a consistently positive attitude in all work environments

Skills:

• Efficiently manages shift calendars, training logistics, and resource allocation
• Skilled in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and familiar ERP systems
• Collaborates with internal teams and external vendors to ensure smooth operations
• Maintains accurate records, handles procurement, and supports operational readiness

Why the Mint?

At the Mint, you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. Your safety and wellbeing are our top priority. We offer outstanding pay and total rewards for you and your family and you will be supported to continuously learn throughout your career.

The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully. In accordance with the Employment Equity Act, you are invited to voluntarily self-identify with one or more of the four employment equity groups (women, Indigenous Peoples, persons with disabilities and members of visible minorities) by sending your application to the confidential email, ee@mint.ca that is accessed only by the Human Resources section.

If you need accommodation at any point in the application or interview process, please let us know. We are committed to being an inclusive employer. For a confidential inquiry, simply email us directly at ee@mint.ca to make arrangements.

What to Expect

In order to be considered for an interview, please clearly demonstrate on your application how you meet the education and experience qualifications. The additional qualifications may be assessed through interviews, exams, reference checks, etc. If successful, you will be required to complete a background check facilitated by the Mint in order to obtain a security clearance.

Ready to mint your career?

Please forward your resume to careers@mint.ca by December 2, 2025. We look forward to receiving your application!