Fur-Low and Foster Administrative Coordinator
Top Benefits
About the role
The Fur-low and Foster Administrative Coordinator is a full-time position (Sunday to Thursday, 37.5 hours/week) reporting to the Manager of Admissions and Foster at the Calgary Humane Society. This compassionate and highly organized individual will oversee the Fur-low program—an innovative initiative that allows volunteers to take shelter dogs on enriching day trips—while also supporting the established Foster Program and providing administrative assistance within the Admissions Department. Acting as a key liaison between staff, volunteers, and the public, the coordinator ensures smooth program operations and helps enhance the efficiency and impact of multiple departments. The ideal candidate is a strong communicator who thrives in a fast-paced, mission-driven environment and is committed to the humane care of animals.
Duties: Fur-low Program Management
- Manage the daily operations of the Fur-low program.
- Oversee the existing volunteer pool and assist with onboarding new Fur-low volunteers.
- Maintain volunteer schedules to ensure consistent and enriching dog outings.
- Collaborate with internal teams to select suitable dogs for day trips.
- Ensure accurate tracking of volunteer onboarding, compliance, and engagement through Volgistics.
- Provide supervision, training, and ongoing support to Fur-low volunteers.
- Support the promotion and storytelling of the Fur-low program in collaboration with the Communications team.
- Other duties as assigned by the Manager, Admission and Foster.
Foster Program Support
- Assist in screening, onboarding, and training new foster parents.
- Maintain up-to-date foster parent records in PetPoint and other databases.
- Communicate with foster caregivers to provide information, guidance, and resources.
- Work with volunteers to support the foster program, including training and task delegation.
- Review and verify foster parent applications to ensure completeness and accuracy.
- Other duties as assigned by the Manager, Admission and Foster and/or Foster Supervisor.
Admissions Administrative Support
- Review and verify animal intake records, ensuring documentation accuracy and completeness.
- Confirm upcoming admission appointments and gather required information (e.g., veterinary records).
- Coordinate transportation of stray animals from partner clinics using volunteer drivers.
- Maintain organized records through data entry, filing, and digital documentation.
- Replenish supplies (e.g., towels, pet carriers) to support daily operations of the Admissions team.
- Assist with general administrative and coordination tasks across Admissions and Foster departments.
- Train and support volunteers assisting with admissions tasks as needed.
- Other duties as assigned by the Manager, Admission and Foster and/or the Admissions Supervisor.
Other Tasks
- Communicate clearly and professionally with volunteers, foster families, and internal teams.
- Participate in interdepartmental meetings and projects to support CHS’s organizational goals.
- Assist in planning and executing program-related events and initiatives.
Position Requirements Essential:
- Strong attention to detail and ability to maintain accurate records and documentation.
- Excellent communication and interpersonal skills.
- Demonstrated ability to manage multiple priorities in a fast-paced environment.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with databases.
- Ability to work independently and collaboratively across multiple departments.
- Professional verbal and written communication skills.
- Strong organizational and time-management skills.
- Valid Class 5 Drivers License and clear driver’s abstract
- Respect for animals and alignment with CHS’s mission and values.
Preferred:
- Previous experience in an administrative or clerical role.
- Experience in an animal shelter, veterinary clinic, or similar environment.
- Familiarity with Volgistics and PetPoint software or similar systems.
- Experience coordinating or supporting volunteers.
- Comfort and experience handling animals, especially dogs.
- Professional experience handling dogs, including knowledge of basic behavior, handling techniques, and enrichment activities.
Physical Requirements:
- Comfortable and capable of handling a variety of species (e.g., cats, dogs, rabbits, birds, reptiles, rodents)
- Ability to lift up to 50 lbs
- Ability to perform repetitive motions: sitting, standing, reaching, lifting, squatting, bending, walking, and pulling
Annual Salary:
- $33,696.00 per year
Benefits & Perks:
- 100% employer-paid health and dental benefits for employees and dependents
- Wellness Spending Account
- Vision coverage
- Paid vacation time, sick time, wellness days, and your birthday off
- Matching RSP contributions
- Professional development opportunities
- Discounts on CHS products and services, including adoption fees
- Access to Employee and Family Assistance Program
- Access to reduced-rate counseling services
Closing date: Posting will remain open until a suitable candidate is found.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls, please.
About Calgary Humane Society
Calgary Humane Society for Prevention of Cruelty to Animals was incorporated in 1922. At that time, the Society’s mandate included the protection of children, homeless people as well as animals.
Now, Calgary Humane Society is the only organization providing a service under the Animal Protection Act in Calgary. CHS provides care for surrendered, neglected, abandoned, and abused animals.
The first Shelter was built in 1960 with a capacity to handle 2,500 animals a year. By 1973, the Society was receiving over 8,000 animals a year and it became urgently necessary to construct a new facility. The CHS opened a new animal care centre in 1976 approximately five times the size of the previous Shelter.
In 1988 another campaign, Room to Live, raised enough funds to expand and renovate the Shelter. Through the late 1990's, the CHS helped between 12,000 and 13,000 animals, a figure which represents both stray and owners’ animals. More room was needed to house cats and to accommodate a growing staff of workers and volunteers.
In 2005, Calgary Humane Society experienced more growth with the “By Leaps and Bounds Capital Campaign” reaching its target of $10 million ensuring that our wonderful, large and safe facility could be constructed, paid for and opened in 2006.
Our mission is clear and simple: To help as many animals as we can. In today’s complex and changing world, we know that to help as many animals as we can, we must be more than a shelter. We must be leaders in education and violence prevention focused on creating a more compassionate tomorrow.
There can be dozens of different reasons for why a helpless animal is exposed to abuse or is abandoned. As Calgary’s first animal welfare organization, we proudly combine our legacy of sheltering with our focus on education. We are Calgary’s only open-admission animal shelter, and this means one simple thing:
We never say no. We never turn an animal away. When they need us, we respond.
Our mission cannot be accomplished without you. Since 1922, your support has created tens of thousands of brighter futures. Together, we will continue to help as many animals as we can!
Fur-Low and Foster Administrative Coordinator
Top Benefits
About the role
The Fur-low and Foster Administrative Coordinator is a full-time position (Sunday to Thursday, 37.5 hours/week) reporting to the Manager of Admissions and Foster at the Calgary Humane Society. This compassionate and highly organized individual will oversee the Fur-low program—an innovative initiative that allows volunteers to take shelter dogs on enriching day trips—while also supporting the established Foster Program and providing administrative assistance within the Admissions Department. Acting as a key liaison between staff, volunteers, and the public, the coordinator ensures smooth program operations and helps enhance the efficiency and impact of multiple departments. The ideal candidate is a strong communicator who thrives in a fast-paced, mission-driven environment and is committed to the humane care of animals.
Duties: Fur-low Program Management
- Manage the daily operations of the Fur-low program.
- Oversee the existing volunteer pool and assist with onboarding new Fur-low volunteers.
- Maintain volunteer schedules to ensure consistent and enriching dog outings.
- Collaborate with internal teams to select suitable dogs for day trips.
- Ensure accurate tracking of volunteer onboarding, compliance, and engagement through Volgistics.
- Provide supervision, training, and ongoing support to Fur-low volunteers.
- Support the promotion and storytelling of the Fur-low program in collaboration with the Communications team.
- Other duties as assigned by the Manager, Admission and Foster.
Foster Program Support
- Assist in screening, onboarding, and training new foster parents.
- Maintain up-to-date foster parent records in PetPoint and other databases.
- Communicate with foster caregivers to provide information, guidance, and resources.
- Work with volunteers to support the foster program, including training and task delegation.
- Review and verify foster parent applications to ensure completeness and accuracy.
- Other duties as assigned by the Manager, Admission and Foster and/or Foster Supervisor.
Admissions Administrative Support
- Review and verify animal intake records, ensuring documentation accuracy and completeness.
- Confirm upcoming admission appointments and gather required information (e.g., veterinary records).
- Coordinate transportation of stray animals from partner clinics using volunteer drivers.
- Maintain organized records through data entry, filing, and digital documentation.
- Replenish supplies (e.g., towels, pet carriers) to support daily operations of the Admissions team.
- Assist with general administrative and coordination tasks across Admissions and Foster departments.
- Train and support volunteers assisting with admissions tasks as needed.
- Other duties as assigned by the Manager, Admission and Foster and/or the Admissions Supervisor.
Other Tasks
- Communicate clearly and professionally with volunteers, foster families, and internal teams.
- Participate in interdepartmental meetings and projects to support CHS’s organizational goals.
- Assist in planning and executing program-related events and initiatives.
Position Requirements Essential:
- Strong attention to detail and ability to maintain accurate records and documentation.
- Excellent communication and interpersonal skills.
- Demonstrated ability to manage multiple priorities in a fast-paced environment.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with databases.
- Ability to work independently and collaboratively across multiple departments.
- Professional verbal and written communication skills.
- Strong organizational and time-management skills.
- Valid Class 5 Drivers License and clear driver’s abstract
- Respect for animals and alignment with CHS’s mission and values.
Preferred:
- Previous experience in an administrative or clerical role.
- Experience in an animal shelter, veterinary clinic, or similar environment.
- Familiarity with Volgistics and PetPoint software or similar systems.
- Experience coordinating or supporting volunteers.
- Comfort and experience handling animals, especially dogs.
- Professional experience handling dogs, including knowledge of basic behavior, handling techniques, and enrichment activities.
Physical Requirements:
- Comfortable and capable of handling a variety of species (e.g., cats, dogs, rabbits, birds, reptiles, rodents)
- Ability to lift up to 50 lbs
- Ability to perform repetitive motions: sitting, standing, reaching, lifting, squatting, bending, walking, and pulling
Annual Salary:
- $33,696.00 per year
Benefits & Perks:
- 100% employer-paid health and dental benefits for employees and dependents
- Wellness Spending Account
- Vision coverage
- Paid vacation time, sick time, wellness days, and your birthday off
- Matching RSP contributions
- Professional development opportunities
- Discounts on CHS products and services, including adoption fees
- Access to Employee and Family Assistance Program
- Access to reduced-rate counseling services
Closing date: Posting will remain open until a suitable candidate is found.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls, please.
About Calgary Humane Society
Calgary Humane Society for Prevention of Cruelty to Animals was incorporated in 1922. At that time, the Society’s mandate included the protection of children, homeless people as well as animals.
Now, Calgary Humane Society is the only organization providing a service under the Animal Protection Act in Calgary. CHS provides care for surrendered, neglected, abandoned, and abused animals.
The first Shelter was built in 1960 with a capacity to handle 2,500 animals a year. By 1973, the Society was receiving over 8,000 animals a year and it became urgently necessary to construct a new facility. The CHS opened a new animal care centre in 1976 approximately five times the size of the previous Shelter.
In 1988 another campaign, Room to Live, raised enough funds to expand and renovate the Shelter. Through the late 1990's, the CHS helped between 12,000 and 13,000 animals, a figure which represents both stray and owners’ animals. More room was needed to house cats and to accommodate a growing staff of workers and volunteers.
In 2005, Calgary Humane Society experienced more growth with the “By Leaps and Bounds Capital Campaign” reaching its target of $10 million ensuring that our wonderful, large and safe facility could be constructed, paid for and opened in 2006.
Our mission is clear and simple: To help as many animals as we can. In today’s complex and changing world, we know that to help as many animals as we can, we must be more than a shelter. We must be leaders in education and violence prevention focused on creating a more compassionate tomorrow.
There can be dozens of different reasons for why a helpless animal is exposed to abuse or is abandoned. As Calgary’s first animal welfare organization, we proudly combine our legacy of sheltering with our focus on education. We are Calgary’s only open-admission animal shelter, and this means one simple thing:
We never say no. We never turn an animal away. When they need us, we respond.
Our mission cannot be accomplished without you. Since 1922, your support has created tens of thousands of brighter futures. Together, we will continue to help as many animals as we can!