Employment Status: Full-time

Department: Administration - Executive Office

End Date: Sep 27, 2025

✓ Pension ✓ Dental Insurance ✓ Disability Insurance ✓ Health Insurance ✓ Life Insurance

✓ Weekdays (M-F)

ADMINISTRATIVE ASSISTANT TO CLINICAL LEADERS

FULL TIME PERMANENT

JOIN US IN MAKING EXCELLENT CARE PERSONAL!

At Georgian Bay General Hospital (GBGH), our commitment to excellence sets us apart. We believe in making excellent care personal, and we're on a relentless journey to enhance the well-being of both our staff and patients. Are you ready to contribute to a healthcare legacy that makes a difference? We are on the lookout for individuals driven by purpose, eager to make a substantial impact on the lives of our patients, their families, and our dedicated staff.

THE OPPORTUNITY

The Administrative Assistant provides clerical services to the assigned clinical leaders, including providing support for meetings (including taking minutes and preparing agendas) maintaining electronic schedules and documentation, ordering supplies, coordination of staff meetings and performing other duties as required.

KEY ACCOUNTABILITIES & RESPONSIBILITIES

• Coordinator of Hospital Quality Operations Meetings

• Generating and distributing meeting minutes

• Managing applicable action items from committees as required

• Project management assistance to clinical leaders

• Assist in creating memorandums required by the Clinical Leaders

• Distribute correspondence to staff when requested

• Clerical support with Policy & Procedures as required

• Support the Clinical Management Team in all administrative requests

• Coordination of calendars, planning meetings, projects and conferences

• Act as a front-line contact to internal and external stakeholders

• Support Clinical Leaders in organizing departmental meetings

• Assist in developing/implementing Department Specific Yearly Goals/Objectives

• Preparing presentations

• Perform other duties to assist the Clinical Managers when required

• Organize travel and approved education events

• Assist the Professional Practice team with orientation of clinical staff

• Assist with managing accounts payables and purchasing for clinical programs

• Supports the coordination of report submissions both internally and externally and collaborates with the applicable Executive Assistants on the process

• Supports and coordinates other meetings as required

• Accountable for coding clinical program related invoices and other reconciliation processes

QUALIFICATIONS & EXPERIENCE

The ideal candidate will possess the following key competencies, record of experience and academic preparation:

• College diploma in Office Administration, Business or equivalent

• 2 – 3 years experience working in an administrative capacity

• Committee experience (minute taking, preparing agendas)

• Previous experience in a healthcare environment is preferred

• Extremely proficient in Windows and MS Office applications; Word, Excel, and PowerPoint, and SharePoint

• Knowledge of accounts payables and purchasing systems is preferred

• Demonstrated high degree of accuracy, attention to details, analytical and problem-solving skills

• Ability to respect confidentiality of information

• Ability to plan and organize work efficiently and effectively

• Ability to work independently, demonstrate initiative, and start tasks without supervision

• Able to interact with a diversity of individuals in a broad range of situations, which regularly requires tact, discretion, diplomacy, and sensitivity to the health care environment.

• Demonstrated consistent punctuality and attendance record, maintaining a high level of reliability and commitment to performing duties with efficiency and effectiveness in previous roles

• Excellent verbal, written, communication and organizational skills

• Ability to adapt to change in a fast-paced working environment

• Commitment to GBGH Values and Purpose Statement

• As a partially designated French speaking organization, French verbal and written communication skills are considered an asset in this position

HEALTH, SAFETY & WELLNESS

Join us in a culture where your well-being is a top priority. Health and safety are of utmost importance at GBGH. We're dedicated to providing a safe workplace and encourage active participation from all team members.

Hours of work are 0800 to 1600. At GBGH, we prioritize work-life balance, valuing our employees' well-being. Where possible, we provide flexibility in working hours to accommodate a variety of schedules and support individual life commitments.

BENEFITS & PERKS

When you choose to be a part of GBGH, you're choosing a workplace that prioritizes your growth and well-being. We invest in your professional development, fostering an environment that values continuous learning and growth, ensuring your career thrives.

• Hourly rate of pay from $36.10 to $39.09 per hour, plus a generous vacation allotment

• Personal Spending Account of $500.00 annually

• There will be a comprehensive and competitive benefit plan, including but not limited to extended health and dental coverage, life, paid sick days, short -term disability income protection plans

• Healthcare of Ontario Pension Plan (HOOPP), one of Canada’s largest defined benefit pension plans

• Education Fund Opportunities, Career Development and Education Sessions

• Access to Family & Employee Assistance Program

• The successful applicant will be compensated for their time in the interview process

THE HOSPITAL

Discover a rewarding career at GBGH, a dynamic 113-bed facility nestled in the heart of Midland, Ontario. Our dedicated team serves a diverse catchment area, including Midland, Penetanguishene, Township of Tiny, Township of Tay, Christian Island, Georgian Bay Township, and Springwater Township. With a population base of 55,000, surging to over 150,000 during the peak season, GBGH stands as a healthcare cornerstone for our vibrant community.

With an annual budget of approximately $80 million, a robust staff of 800 professionals, and a network of over 100 active professional staff alongside 70 regional affiliates and consulting physicians, GBGH is a vital healthcare hub. Our services span acute care, rehabilitation, complex continuing care, and Level 3 intensive care unit, with exciting plans on the horizon. We are in the early stages of expanding our capabilities, including a 2,500 sq ft expansion to our diagnostic imaging department to add MRI services for our community, a 50,000 sq ft expansion off our emergency department to offer 24 inpatient mental health beds and planning for a new state-of-the-art hospital facility. Explore the latest developments and initiatives at GBGH by visiting our website: gbgh.on.ca.

HOW TO APPLY

If you're ready to embark on a remarkable career journey with GBGH, apply now. Join us in making excellent care personal and be part of a team that is shaping the future of healthcare in our community. Please submit your application through the GBGH Career Opportunities page to this existing opportunity.

We thank all applicants for their interest in this opportunity, but please note that only those candidates selected for an interview will be contacted. Selection will be based on the skill, ability, experience, and qualifications. The Hospital reserves the right to conduct a formal interview or other applicable testing where required.

GBGH is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please advise the Human Resources Department. We encourage all qualified individuals to apply including visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2s+ persons, and anyone else who will contribute to a diverse workplace.