Research Contracts and Agreements Assistant
About the role
Regular/Temporary
Regular
Job Title
Research Contracts and Agreements Assistant
Job ID
72162
Location
McMaster Innovation Park (MIP)
Open Date
09/24/2025
Job Type
Limited Term (>12 months)
Close Date
10/03/2025
Employee Group
Unifor Unit 1, Staff
Favorite Job
Department
FHS Health Evidence and Impact
Salary Grade/Band
Grade 6
Salary Range
$22.94 - $36.83 (hourly)
Contract Duration
13.2 Months
Hours per Week
35
Posting Details
Schedule
8:30am to 4:30pm, Monday to Friday
Education Level
Bachelor's degree in a relevant field of study
Career Level
2 years of relevant experience
Anticipated Start Date
As soon as possible
Job Description
Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.
esearch Contracts and Agreements Assistant
JD 1548
Unit/Project Description:
The Canadian Longitudinal Study on Aging (CLSA) is a large, national research platform on health and aging allowing researchers to answer critical questions on the biological, medical, psychological, social, lifestyle and economic aspects of aging, disability and disease. The CLSA is recruiting a Research Contracts and Agreements Assistant to support the administrative processes for CLSA data access, agreements with participating institutions and other agreements including research contracts. This role will report to the CLSA Data Access Officer and work collaboratively with the CLSA administrative team.
Job Summary: Responsible for providing administrative support in preparing, reviewing and finalizing research related contracts and agreements. Provides accurate and timely information regarding research contracts and agreements which requires a thorough knowledge of various legal agreements, research policies and frameworks, as well as and University.
Roles and Responsibilities:
- Prepare contracts and agreements based on established templates.
- Review contracts and agreements to ensure that they comply with the University's policies, copyright laws, and indemnity clauses.
- Alert management of irregular and undesirable terms in contracts and agreements that are received from potential clients and provide alternative recommendations.
- Provide information to clients (e.g., research collaborators) regarding the status of contracts and agreements.
- Negotiate proposed clause changes in contracts and agreement templates with external clients. Review changes with management for approval.
- Review and finalize contracts and agreements with external clients.
- Track the progress of contracts and agreements to ensure the University and other parties meet any and all legal obligations.
- Ensure compliance with University policies and procedures as it pertains to contracts and agreements.
- Resolve issues arising such as problems with access to research data.
- Track contracts and agreements to ensure appropriate fees are paid by clients, and that amendments are negotiated if required.
- Conduct database, literature and internet searches to locate documents and articles related to contracts and agreements.
- Provide information to clients in regard to appropriate contracts and agreements.
- Write a variety of documents such as correspondence and reports.
- Collect, verify, and input data into a variety of spreadsheets and databases.
- Set up and maintain filing systems, both electronic and hard copy.
- Assemble, copy, collate, and disseminate a variety of documents and materials.
- Handle sensitive material in accordance with established policies.
- Remain current with relevant university policies and related laws such as copyright laws.
- Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
- Utilize discretion and judgment to screen visitors, telephone calls, and emails and notify appropriate personnel.
- Open and distribute incoming mail and faxes.
- Prepare outgoing mail, faxes, and courier shipments.
Qualifications:
- Bachelor's degree in a relevant field of study.
- Requires more than 2 years of relevant experience.
Assets:
- Working knowledge of Magnolia, CLSA’s data access software
- Experience with Mosaic, McMaster's main administrative information system or ERP system
Additional Information:
This role is a full-time on-site position at McMaster Innovation Park with limited opportunities for remote work.
The successful candidate will have the following:
-
Excellent oral and written communications skills.
-
Meticulous attention to detail and accuracy.
-
Proven organizational skills to manage high volumes of work in a timely manner.
-
Ability to learn quickly, adjust and adapt in a dynamic work environment.
-
Computer skills: Microsoft Office including Outlook, Word, Excel, PowerPoint; videoconferencing technology (e.g. Zoom, MS Teams
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact the following to communicate accomodation needs:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
About McMaster University
McMaster University, one of four Canadian universities listed among the Top 100 universities in the world, is renowned for its innovation in both learning and discovery. It has a student population of 30,000, and more than 185,000 alumni in 137 countries.
Research Contracts and Agreements Assistant
About the role
Regular/Temporary
Regular
Job Title
Research Contracts and Agreements Assistant
Job ID
72162
Location
McMaster Innovation Park (MIP)
Open Date
09/24/2025
Job Type
Limited Term (>12 months)
Close Date
10/03/2025
Employee Group
Unifor Unit 1, Staff
Favorite Job
Department
FHS Health Evidence and Impact
Salary Grade/Band
Grade 6
Salary Range
$22.94 - $36.83 (hourly)
Contract Duration
13.2 Months
Hours per Week
35
Posting Details
Schedule
8:30am to 4:30pm, Monday to Friday
Education Level
Bachelor's degree in a relevant field of study
Career Level
2 years of relevant experience
Anticipated Start Date
As soon as possible
Job Description
Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.
esearch Contracts and Agreements Assistant
JD 1548
Unit/Project Description:
The Canadian Longitudinal Study on Aging (CLSA) is a large, national research platform on health and aging allowing researchers to answer critical questions on the biological, medical, psychological, social, lifestyle and economic aspects of aging, disability and disease. The CLSA is recruiting a Research Contracts and Agreements Assistant to support the administrative processes for CLSA data access, agreements with participating institutions and other agreements including research contracts. This role will report to the CLSA Data Access Officer and work collaboratively with the CLSA administrative team.
Job Summary: Responsible for providing administrative support in preparing, reviewing and finalizing research related contracts and agreements. Provides accurate and timely information regarding research contracts and agreements which requires a thorough knowledge of various legal agreements, research policies and frameworks, as well as and University.
Roles and Responsibilities:
- Prepare contracts and agreements based on established templates.
- Review contracts and agreements to ensure that they comply with the University's policies, copyright laws, and indemnity clauses.
- Alert management of irregular and undesirable terms in contracts and agreements that are received from potential clients and provide alternative recommendations.
- Provide information to clients (e.g., research collaborators) regarding the status of contracts and agreements.
- Negotiate proposed clause changes in contracts and agreement templates with external clients. Review changes with management for approval.
- Review and finalize contracts and agreements with external clients.
- Track the progress of contracts and agreements to ensure the University and other parties meet any and all legal obligations.
- Ensure compliance with University policies and procedures as it pertains to contracts and agreements.
- Resolve issues arising such as problems with access to research data.
- Track contracts and agreements to ensure appropriate fees are paid by clients, and that amendments are negotiated if required.
- Conduct database, literature and internet searches to locate documents and articles related to contracts and agreements.
- Provide information to clients in regard to appropriate contracts and agreements.
- Write a variety of documents such as correspondence and reports.
- Collect, verify, and input data into a variety of spreadsheets and databases.
- Set up and maintain filing systems, both electronic and hard copy.
- Assemble, copy, collate, and disseminate a variety of documents and materials.
- Handle sensitive material in accordance with established policies.
- Remain current with relevant university policies and related laws such as copyright laws.
- Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
- Utilize discretion and judgment to screen visitors, telephone calls, and emails and notify appropriate personnel.
- Open and distribute incoming mail and faxes.
- Prepare outgoing mail, faxes, and courier shipments.
Qualifications:
- Bachelor's degree in a relevant field of study.
- Requires more than 2 years of relevant experience.
Assets:
- Working knowledge of Magnolia, CLSA’s data access software
- Experience with Mosaic, McMaster's main administrative information system or ERP system
Additional Information:
This role is a full-time on-site position at McMaster Innovation Park with limited opportunities for remote work.
The successful candidate will have the following:
-
Excellent oral and written communications skills.
-
Meticulous attention to detail and accuracy.
-
Proven organizational skills to manage high volumes of work in a timely manner.
-
Ability to learn quickly, adjust and adapt in a dynamic work environment.
-
Computer skills: Microsoft Office including Outlook, Word, Excel, PowerPoint; videoconferencing technology (e.g. Zoom, MS Teams
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact the following to communicate accomodation needs:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
About McMaster University
McMaster University, one of four Canadian universities listed among the Top 100 universities in the world, is renowned for its innovation in both learning and discovery. It has a student population of 30,000, and more than 185,000 alumni in 137 countries.