Giving Coordinator
Top Benefits
About the role
Casey House is unlike any other hospital. We are a specialty hospital providing ground-breaking care for people living with and at risk of HIV. We offer a growing mix of inpatient, outpatient and community-based services that meet clients where they are in their individual journeys to health and wellness. The humanity of each client is at the heart of everything we do*.*
ABOUT THE ROLE
Position: Giving Coordinator
Reports to: Leadership Gifts Officer
Status: Full-time, permanent
Hours: 37.5 hours/week, Monday to Friday, with evening and weekend work as scheduled
Salary Range: $55,000 to $65,000
Location: Hybrid, combination or remote and on-site work available
POSITION SUMMARY:
The Giving Coordinator supports the growth and stewardship of Casey House Foundation’s philanthropy program, with a focus on Gift & Estate Planning and Mid-Level Giving donors. Reporting to the Leadership Gifts Officer, this role provides coordination, administrative support, and donor stewardship to strengthen relationships with supporters and advance fundraising initiatives.
RESPONSIBILITIES:
Donor Stewardship and Relationship Support
- Support stewardship initiatives for mid-level donors and planned giving supporters.
- Assist with preparing and sending thank-you letters, stewardship updates, and donor communications.
- Help coordinate donor recognition initiatives including legacy recognition and donor wall updates.
- Maintain accurate donor records and donor interactions within the CRM database.
- Track stewardship activities and follow-up actions to ensure donor commitments are fulfilled.
Gift & Estate Planning Program Support
- Assist the Philanthropy Advisor with coordination of Casey House’s Major Gift & Estate Planning program.
- Support outreach and engagement with legacy donors and planned giving prospects.
- Maintain internal tracking of bequest commitments and legacy donor intentions.
- Assist with preparation of legacy giving materials and donor communications.
- Support coordination of legacy events, donor tours and meetings.
Mid-Level Giving Program Support
- Assist with stewardship and engagement of mid-level donors.
- Support donor outreach campaigns including direct mail and digital fundraising initiatives.
- Conduct donor and prospect research to identify potential supporters.
- Assist with donor portfolio tracking and reporting.
Administrative and Operational Support
- Coordinate meeting preparation and follow-up, donor tours and stewardship activities.
- Prepare donor briefing notes and background materials.
- Assist with preparation of donor proposals and impact reports.
- Support coordination with internal teams including events, stewardship, and communications.
- Assist with tracking fundraising activities and reporting.
KEY COMPETENCIES:
- Relationship building and donor engagement
- Strong organizational and coordination skills
- Attention to detail and accuracy
- Professionalism and discretion
- Collaborative and team-oriented mindset
QUALIFICATIONS:
- 1–3 years of experience in fundraising, donor relations, nonprofit administration, or a related field.
- Post-secondary education in non profit management, communications, business, or related discipline preferred.
- Strong organizational and administrative skills with attention to detail.
- Proficiency in Microsoft Office Suite programs(Excel, PowerPoint, Forms, Word); familiarity with event and CRM software such as Givergy, Raisely or Raiser’s Edge an asset.
- Excellent written and verbal communication abilities.
- Interest in philanthropy, planned giving, and healthcare fundraising.
- Experience with CRM databases such as Blackbaud considered an asset.
- Ability to manage multiple priorities and work collaboratively within a team environment.
- Demonstrated ability to work both independently and collaboratively as part of a cross-functional team.
- Ability to work some evenings during event periods
ABOUT THE BENEFITS:
- Participation in the Healthcare of Ontario Pension Plan (HOOPP)
- Participation in group benefits plan (Dental, Extended Health Care and Life Insurance)
- Competitive personal entitlement plan, comprising of; paid statutory holidays, vacation, personal, floater and sick time.
- Access to Professional Development fund (up to $1500 annually for full-time staff
- 24/7 access to Employee and Family Assistance Plan
Not the right fit? Search for Giving Coordinator jobs in Toronto, ON
About CASEY HOUSE
Casey House is a specialty HIV/AIDS hospital with community programs including home nursing care and outreach. Founded in 1988, we were the first freestanding HIV/AIDS facility in Canada. Our commitment is to provide compassionate, inspired health care for people living with medically complex experiences of HIV/AIDS, in collaboration with our communities.
Similar Jobs
Giving Coordinator
Top Benefits
About the role
Casey House is unlike any other hospital. We are a specialty hospital providing ground-breaking care for people living with and at risk of HIV. We offer a growing mix of inpatient, outpatient and community-based services that meet clients where they are in their individual journeys to health and wellness. The humanity of each client is at the heart of everything we do*.*
ABOUT THE ROLE
Position: Giving Coordinator
Reports to: Leadership Gifts Officer
Status: Full-time, permanent
Hours: 37.5 hours/week, Monday to Friday, with evening and weekend work as scheduled
Salary Range: $55,000 to $65,000
Location: Hybrid, combination or remote and on-site work available
POSITION SUMMARY:
The Giving Coordinator supports the growth and stewardship of Casey House Foundation’s philanthropy program, with a focus on Gift & Estate Planning and Mid-Level Giving donors. Reporting to the Leadership Gifts Officer, this role provides coordination, administrative support, and donor stewardship to strengthen relationships with supporters and advance fundraising initiatives.
RESPONSIBILITIES:
Donor Stewardship and Relationship Support
- Support stewardship initiatives for mid-level donors and planned giving supporters.
- Assist with preparing and sending thank-you letters, stewardship updates, and donor communications.
- Help coordinate donor recognition initiatives including legacy recognition and donor wall updates.
- Maintain accurate donor records and donor interactions within the CRM database.
- Track stewardship activities and follow-up actions to ensure donor commitments are fulfilled.
Gift & Estate Planning Program Support
- Assist the Philanthropy Advisor with coordination of Casey House’s Major Gift & Estate Planning program.
- Support outreach and engagement with legacy donors and planned giving prospects.
- Maintain internal tracking of bequest commitments and legacy donor intentions.
- Assist with preparation of legacy giving materials and donor communications.
- Support coordination of legacy events, donor tours and meetings.
Mid-Level Giving Program Support
- Assist with stewardship and engagement of mid-level donors.
- Support donor outreach campaigns including direct mail and digital fundraising initiatives.
- Conduct donor and prospect research to identify potential supporters.
- Assist with donor portfolio tracking and reporting.
Administrative and Operational Support
- Coordinate meeting preparation and follow-up, donor tours and stewardship activities.
- Prepare donor briefing notes and background materials.
- Assist with preparation of donor proposals and impact reports.
- Support coordination with internal teams including events, stewardship, and communications.
- Assist with tracking fundraising activities and reporting.
KEY COMPETENCIES:
- Relationship building and donor engagement
- Strong organizational and coordination skills
- Attention to detail and accuracy
- Professionalism and discretion
- Collaborative and team-oriented mindset
QUALIFICATIONS:
- 1–3 years of experience in fundraising, donor relations, nonprofit administration, or a related field.
- Post-secondary education in non profit management, communications, business, or related discipline preferred.
- Strong organizational and administrative skills with attention to detail.
- Proficiency in Microsoft Office Suite programs(Excel, PowerPoint, Forms, Word); familiarity with event and CRM software such as Givergy, Raisely or Raiser’s Edge an asset.
- Excellent written and verbal communication abilities.
- Interest in philanthropy, planned giving, and healthcare fundraising.
- Experience with CRM databases such as Blackbaud considered an asset.
- Ability to manage multiple priorities and work collaboratively within a team environment.
- Demonstrated ability to work both independently and collaboratively as part of a cross-functional team.
- Ability to work some evenings during event periods
ABOUT THE BENEFITS:
- Participation in the Healthcare of Ontario Pension Plan (HOOPP)
- Participation in group benefits plan (Dental, Extended Health Care and Life Insurance)
- Competitive personal entitlement plan, comprising of; paid statutory holidays, vacation, personal, floater and sick time.
- Access to Professional Development fund (up to $1500 annually for full-time staff
- 24/7 access to Employee and Family Assistance Plan
Not the right fit? Search for Giving Coordinator jobs in Toronto, ON
About CASEY HOUSE
Casey House is a specialty HIV/AIDS hospital with community programs including home nursing care and outreach. Founded in 1988, we were the first freestanding HIV/AIDS facility in Canada. Our commitment is to provide compassionate, inspired health care for people living with medically complex experiences of HIV/AIDS, in collaboration with our communities.