Slides Record Clerk / Data Entry Clerk
About the role
Job Summary:
Under close supervision, the Slides Record Clerk performs general clerical functions relating to the maintenance of files for Cytology slides. As Data Entry Clerk prepares, codes and enters patient identification data into an electronic file, performs customer service functions related to call backs and patient information clarification, distributes slides to cytotechnologists, verifies printed reports and follow-ups, maintains files, and performs clerical duties.
Duties/Accountabilities:
1.Prepares, codes and enters patient data into computer; issues new patient identification number where required and identifies duplicate record problems; corrects errors and omissions in patient demographic data.
2.Audits printed reports daily and pulls positive cases for priority distribution.
3.Obtains or clarifies missing or questionable information by contacting appropriate areas and enters missing or corrected information into computer system.
4.Receives telephone/fax requests for information and handles the request personally or redirects to appropriate individual according to established procedures. Requests and prepares computer print-out for delivery to various Agency departments as required.
5.Compares duplicated documents and performs merges by either adding or deleting appropriate data.
6.Assigns correct personal health numbers to requisitions or reports by selecting from pre-established tables. Identifies problems relating to physician numbers, verifies corrections by telephone and refers to Data Services.
7.Maintains manual files such as cards and slides, and performs associated manual clerical duties when necessary. Responds to routine correspondence and verbal enquiries from medical personnel regarding patient information according to established procedures.
8.Prepares documents for mailing by labelling and processing through a folder and inserter machine.
9.Delivers and picks up documents between sections of Pathology Department.
10.Sorts, retrieves, jackets, and files material such as slides, documents and reports.
11.Sorts, jackets and re-files slides. Ensures slides are secured properly in container.
12.Records the number of slides pulled and re-filed on a daily basis by following the slides tracking procedure.
13.Retrieves slides from storage areas as required and delivers to appropriate personnel, faxes slide request list to off-site storage facility when necessary.
14.Separates normal and abnormal slides and files slides for long- and short-term storage.
15.Delivers reports to the Mail Room for mailing out.
16.Performs other related duties as required.
Qualifications:
Education, Training and Experience
- Grade 12, training as keypunch operator and one year’s recent related experience or an equivalent combination of education, training and experience.
Skills and Abilities
- Ability to keyboard at 45 wpm.
- Ability to deal with others effectively.
- Ability to communicate effectively, both verbally and in writing.
- Ability to meet the physical requirements of the position.
- Ability to organize work.
- Ability to operate related equipment.
About Provincial Health Services Authority (PHSA)
PHSA plans, manages and evaluates selected specialty and province-wide health care services across B.C., working with the five geographic health authorities to deliver province-wide solutions that improve the health of British Columbians. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Our programs and services include: BC Cancer • BC Centre for Disease Control • BC Children's Hospital • Sunny Hill Health Centre for Children • BC Mental Health and Substance Use Services • BC Renal • BC Transplant • BC Women's Hospital and Health Centre • Cardiac Services BC • Perinatal Services BC • BC Emergency Health Services. Learn more about PHSA and our programs: https://jobs.phsa.ca/programs-and-services
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development. • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles. • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources. • 13 annual statutory holidays with generous vacation entitlement and accruement. • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position). • Perks including onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.
PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.
Slides Record Clerk / Data Entry Clerk
About the role
Job Summary:
Under close supervision, the Slides Record Clerk performs general clerical functions relating to the maintenance of files for Cytology slides. As Data Entry Clerk prepares, codes and enters patient identification data into an electronic file, performs customer service functions related to call backs and patient information clarification, distributes slides to cytotechnologists, verifies printed reports and follow-ups, maintains files, and performs clerical duties.
Duties/Accountabilities:
1.Prepares, codes and enters patient data into computer; issues new patient identification number where required and identifies duplicate record problems; corrects errors and omissions in patient demographic data.
2.Audits printed reports daily and pulls positive cases for priority distribution.
3.Obtains or clarifies missing or questionable information by contacting appropriate areas and enters missing or corrected information into computer system.
4.Receives telephone/fax requests for information and handles the request personally or redirects to appropriate individual according to established procedures. Requests and prepares computer print-out for delivery to various Agency departments as required.
5.Compares duplicated documents and performs merges by either adding or deleting appropriate data.
6.Assigns correct personal health numbers to requisitions or reports by selecting from pre-established tables. Identifies problems relating to physician numbers, verifies corrections by telephone and refers to Data Services.
7.Maintains manual files such as cards and slides, and performs associated manual clerical duties when necessary. Responds to routine correspondence and verbal enquiries from medical personnel regarding patient information according to established procedures.
8.Prepares documents for mailing by labelling and processing through a folder and inserter machine.
9.Delivers and picks up documents between sections of Pathology Department.
10.Sorts, retrieves, jackets, and files material such as slides, documents and reports.
11.Sorts, jackets and re-files slides. Ensures slides are secured properly in container.
12.Records the number of slides pulled and re-filed on a daily basis by following the slides tracking procedure.
13.Retrieves slides from storage areas as required and delivers to appropriate personnel, faxes slide request list to off-site storage facility when necessary.
14.Separates normal and abnormal slides and files slides for long- and short-term storage.
15.Delivers reports to the Mail Room for mailing out.
16.Performs other related duties as required.
Qualifications:
Education, Training and Experience
- Grade 12, training as keypunch operator and one year’s recent related experience or an equivalent combination of education, training and experience.
Skills and Abilities
- Ability to keyboard at 45 wpm.
- Ability to deal with others effectively.
- Ability to communicate effectively, both verbally and in writing.
- Ability to meet the physical requirements of the position.
- Ability to organize work.
- Ability to operate related equipment.
About Provincial Health Services Authority (PHSA)
PHSA plans, manages and evaluates selected specialty and province-wide health care services across B.C., working with the five geographic health authorities to deliver province-wide solutions that improve the health of British Columbians. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Our programs and services include: BC Cancer • BC Centre for Disease Control • BC Children's Hospital • Sunny Hill Health Centre for Children • BC Mental Health and Substance Use Services • BC Renal • BC Transplant • BC Women's Hospital and Health Centre • Cardiac Services BC • Perinatal Services BC • BC Emergency Health Services. Learn more about PHSA and our programs: https://jobs.phsa.ca/programs-and-services
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development. • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles. • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources. • 13 annual statutory holidays with generous vacation entitlement and accruement. • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position). • Perks including onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.
PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.