The Product Specification Associate is a member of a highly motivated team leading key innovation initiatives across the organization. Reporting to the Product Specification Planner, the Product Specification Associate will work closely with internal departments providing support during the project lifecycle, from project initiation through to execution and transition to regular operations. The associate will need to develop a strong working knowledge of the Product Development and Commercialization processes. This position requires strong planning, analytical, negotiation and people skills to ensure the proper administrative support of all chartered projects. The successful candidate will be resourceful and a creative problem solver, capable of working independently with minimal supervision, while also thriving in a collaborative team environment, a quick learner with an ability to consistently meet tight deadlines in a fast-paced and changing work environment. This role is ideal for someone who enjoys working with digital tools and systems, and who is eager to explore innovative ways to improve product documentation and project workflows. Comfort with technology and a proactive mindset are key to success in this position.

Key Responsibilities:

• Work to support the Product Specification team
• Take ownership of all aspects of Product/Item set-up to ensure product commercialization deadlines are meet including but not limited to:
• GTIN / UPC set-up
• Internal Item set-up (Dynamics)
• Master Product List ownership
• Sample coordination for GS1 photography
• Filling out all product specs into 60-day notice data file
• Maintaining specification sheets and product details within C15
• Assist in maintaining comprehensive product documentation including but not limited to:
• Master Product Lifecycle Management [PLM] Tracker
• New Product Development / Innovation R&D roadmap Tracker
• Maintain and ensure data integrity in Organigram production systems for accurate planning reporting, forecasting, and analytics, with a focus on the electronic database for documents.
• Assist in auditing projects throughout the year.
• Create detailed meeting communications and circulate.
• Perform other related duties as assigned.

Important Skills

• Highly effective project management, prioritization, multi-tasking, and time management skills
• Ability to communicate clearly and effectively with different functional groups, business owners, and senior business leaders
• Collaborative team player with strong influencing skills who can build relationships across various stakeholder groups to move initiatives forward
• Entrepreneurial mindset
• Sense of urgency
• Ability to operate independently and confidently within an evolving and sometimes ambiguous environment, using technology to navigate and resolve challenges.
• Comfort learning and adapting to new software platforms and digital tools.

Qualifications:

• Minimum 2 years of proven experience in an administrative environment.
• Ability to take directions
• Team orientation and willingness to roll up sleeves to solve complex, dynamic challenges
• Strong analytical and quantitative skills with the ability to use data and metrics to support assumptions, recommendations and drive actions
• Exceptional attention to detail with the ability to meet tight deadlines
• Demonstrated capability as a team player with strong interpersonal skills
• Customer service attitude
• Proficiency in Microsoft Office (Excel, Powerpoint, Word)