Top Benefits
About the role
Assistant Manager / Senior Administrator
Calgary, NW (Panorama Hills area) | Full-Time, 40 hrs/week
We are a large, established general practice serving Calgary’s NW communities for 15+ years. With 37 team members and 7-day availability, our office is structured, team-driven, and proud of a supportive, mentorship-based culture.
We are seeking a hands-on Assistant Manager / Administrator to work directly with our admin team (70% of weekly hours) while also supporting office management functions (30%). This role balances day-to-day leadership with administrative oversight.
What You’ll Do
- Team Leadership: Work alongside the admin team, supporting daily tasks while guiding efficiency, training, and accountability.
- Operations Support: Assist the Office Manager in overseeing scheduling, reporting, staff coverage, and office productivity.
- Patient Experience: Present treatment plans, manage patient flow, and assist with scheduling, collections, and insurance inquiries.
- Hygiene & Treatment Oversight: Ensure accurate bookings, manage Recall Max processes, and support coordinators.
- Event & Communication: Help organize staff events, CE, and internal communications.
- Task Management: Handle assigned projects such as reporting, Dentrix/Recall Max follow-up, or marketing support.
What We’re Looking For
- Minimum 3+ years dental office experience (treatment coordinating experience is an asset).
- Strong knowledge of dental administration, scheduling, and insurance.
- Natural leader who is approachable, detail-oriented, and able to balance teamwork with accountability.
- Comfortable in a structured, fast-paced environment.
- Proficiency with Dentrix and RecallMax preferred.
Hours & Compensation
- Full-time, 40 hrs/week.
- Varying shifts of mornings (7:00 am) and evenings (until 8:00 pm) and shared weekends - open availability
- In-office dental benefits, Health Spending Account, salary commensurate with experience.
- Reports to Office Manager and Practice Owner.
Please submit a cover letter with your resume.
Job ID:9694ADMIN-AB-194
About 123Dentist
123Dentist is Canada’s largest majority dentist-owned network of dental practices, with more than 400 locations nationwide and over 6,000 employees. We offer professional advancement opportunities, competitive compensation, corporate sponsored incentive programs such as phantom stock option plan for full-time employees (a first of its kind in the Canadian dental industry), and a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.
Whether you’re entering the job market or an experienced practitioner, we welcome your interest! Join the 123Dentist team and be part of our success.
Top Benefits
About the role
Assistant Manager / Senior Administrator
Calgary, NW (Panorama Hills area) | Full-Time, 40 hrs/week
We are a large, established general practice serving Calgary’s NW communities for 15+ years. With 37 team members and 7-day availability, our office is structured, team-driven, and proud of a supportive, mentorship-based culture.
We are seeking a hands-on Assistant Manager / Administrator to work directly with our admin team (70% of weekly hours) while also supporting office management functions (30%). This role balances day-to-day leadership with administrative oversight.
What You’ll Do
- Team Leadership: Work alongside the admin team, supporting daily tasks while guiding efficiency, training, and accountability.
- Operations Support: Assist the Office Manager in overseeing scheduling, reporting, staff coverage, and office productivity.
- Patient Experience: Present treatment plans, manage patient flow, and assist with scheduling, collections, and insurance inquiries.
- Hygiene & Treatment Oversight: Ensure accurate bookings, manage Recall Max processes, and support coordinators.
- Event & Communication: Help organize staff events, CE, and internal communications.
- Task Management: Handle assigned projects such as reporting, Dentrix/Recall Max follow-up, or marketing support.
What We’re Looking For
- Minimum 3+ years dental office experience (treatment coordinating experience is an asset).
- Strong knowledge of dental administration, scheduling, and insurance.
- Natural leader who is approachable, detail-oriented, and able to balance teamwork with accountability.
- Comfortable in a structured, fast-paced environment.
- Proficiency with Dentrix and RecallMax preferred.
Hours & Compensation
- Full-time, 40 hrs/week.
- Varying shifts of mornings (7:00 am) and evenings (until 8:00 pm) and shared weekends - open availability
- In-office dental benefits, Health Spending Account, salary commensurate with experience.
- Reports to Office Manager and Practice Owner.
Please submit a cover letter with your resume.
Job ID:9694ADMIN-AB-194
About 123Dentist
123Dentist is Canada’s largest majority dentist-owned network of dental practices, with more than 400 locations nationwide and over 6,000 employees. We offer professional advancement opportunities, competitive compensation, corporate sponsored incentive programs such as phantom stock option plan for full-time employees (a first of its kind in the Canadian dental industry), and a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.
Whether you’re entering the job market or an experienced practitioner, we welcome your interest! Join the 123Dentist team and be part of our success.