Job Description

In this high-impact role at Sage, you will serve as a trusted partner to a senior C-level executive and provide high-level administrative support to other members of the executive team. You'll work closely with internal and external stakeholders across a fast-paced, global environment.

If you are a proactive thinker, go-getter, self-starter, and master organizer who thrives on anticipating needs and keeping complex operations running seamlessly, this is your opportunity to make a measurable impact. This is a hybrid position based in downtown Toronto, requiring a minimum of three days per week in the office (Note: You are expected to be in the office whenever the C-level executive is on-site. During periods when they are traveling, a minimum of three days per week in the office is required.)

This role is hybrid, 3 days in office, in our Toronto office.

Key Responsibilities

Your Day-to-Day

• Manage complex executive calendars, ensuring priorities are clear and urgent matters receive immediate attention. (Meetings have agenda and outcomes, are associated to OKRs, meetings are de-duped).

• Screen calls, ensuring professional and timely responses, and record messages accurately.

• Coordinate meetings: extend/accept invitations, prepare agendas, secure rooms, equipment, and refreshments.

• Organize logistics for town halls and corporate events, including booking venues, arranging catering, and managing reservations.

• Handle departmental financial functions (invoicing, expenses), ensuring compliance with policies and timelines.

• Disseminate information, coordinate responses, and escalate issues when necessary.

• Arrange and manage complex executive travel, creating detailed itineraries and processing expense reports.

• Handle confidential information with absolute discretion and diplomacy.

• Streamline and manage administrative processes in collaboration with colleagues.

• Support other office administration tasks as required.

• Anticipate needs before they arise, enabling the MD to focus on strategic priorities.

Job Requirements

• Bachelor’s degree in Business Administration

• 5+ years’ experience supporting multiple senior executives (global or Fortune 500 company preferred)

• Proven ability to handle confidential information with discretion and diplomacy.

• Strong prioritization, time management, and decision-making skills.

• Excellent written and verbal communication skills; bilingualism (French/English) is an asset.

• Advanced proficiency in Microsoft Office Suite, Office 365, travel booking systems, and expense reporting tools.

• Strong business acumen and interpersonal skills, with the ability to build effective relationships.

• Flexibility to work occasional evenings or weekends as needed.

• Comfortable working in a professional yet casual workplace environment.

• Up to 10% travel may be required.

Plenty of perks:

• 100% paid premiums for health, dental, and vision coverage.

• RRSP contribution match (100% up to 4%).

• 35 days paid time off (11 paid holidays, 16 vacation days, 3 personal days, 5 sick days).

• 18 weeks of paid parental leave for birth, adoption, or surrogacy offered 1 year after the start date.

• 5 days paid yearly to volunteer (through Sage Foundation).

• $5,250 tuition reimbursement per calendar year starting 6 months after the hire date.

• Sage Wellness Rewards Program (annual fitness reimbursement).

• Library of on-demand career development options and ongoing training offerings.

What it’s like to work at Sage:

Careers homepage - https://www.sage.com/en-us/company/careers/

Glassdoor reviews - https://www.glassdoor.com/Reviews/Sage-Reviews-E1150.htm

LinkedIn page - https://www.linkedin.com/company/sage-software

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