Program Administrator
Top Benefits
About the role
Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Position Summary:
The Dementia Education Program (DEP) brings together McGill academics and community leaders to provide educational resources for caregivers and people living with dementia through effective, innovative learning techniques. The DEP also provides dementia-related education for medical students, family physicians and other health professionals.
Under the direction of the Administrative Excellence Centre (AEC) Associate Director, and in close collaboration with the Academic Lead of the DEP and Director of Geriatric Medicine at McGill University, the Program Administrator is responsible for ensuring the smooth coordination of the Program and for supporting the development of current and new initiatives and fundraising opportunities.
Primary Responsibilities:
- Track DEP’s annual budget, including donor, grant, and philanthropic funds
- Ensure compliance with donor agreements and financial protocols
- Handle purchasing, vendor payments, and contract management
- Prepare expense reports and coordinate hiring for part-time and academic staff
- Liaise with University Advancement and manage donor reporting
- Assist with marketing and promotion of DEP initiatives, including McGill Cares webcasts, newsletters, social media, and web updates
- Support public engagement through events, support groups, and outreach activities
- Help manage DEP publications and resources, including translations and distribution
- Contribute to funding proposals, impact reports, and conference planning
- Represent DEP at fairs, public events, and conferences
- Organize meetings, draft agendas, and record minutes for the DEP Executive and Working Committees
- Provide logistical support to the Caring Spaces initiative across healthcare sites
- Ensure smooth operation of Care Partner Lounge and related advisory meetings
Other Qualifying Skills and/or Abilities
- 3–5 years of experience in administration, finance, or project coordination, preferably in an academic, healthcare, or nonprofit setting
- Strong skills in budget tracking, donor fund management, writing, and event coordination
- Highly organized, detail-oriented, and able to manage multiple priorities
- Proficient in Microsoft Office; knowledge of Envoke and WMS is an asset
- Proficiency in French (spoken and written) required.
- Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.
*** This is a one-year, part-time term (3 days/week) position. ***
As one of Montreal's Top Employers, here is what we offer:
- Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
- Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
For a definition of our language proficiency levels, please click
here
.
Minimum Education and Experience:
DEC III 3 Years Related Experience /
Hourly Salary:
(MUNACA Level H) $33.05 - $40.97
Hours per Week:
22.5 (Part time) Tuesday, Wednesday, Thursday
Supervisor:
Associate Director, Administration
Position End Date (If applicable):
2026-11-30
Deadline to Apply:
2025-10-09
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.
Program Administrator
Top Benefits
About the role
Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Position Summary:
The Dementia Education Program (DEP) brings together McGill academics and community leaders to provide educational resources for caregivers and people living with dementia through effective, innovative learning techniques. The DEP also provides dementia-related education for medical students, family physicians and other health professionals.
Under the direction of the Administrative Excellence Centre (AEC) Associate Director, and in close collaboration with the Academic Lead of the DEP and Director of Geriatric Medicine at McGill University, the Program Administrator is responsible for ensuring the smooth coordination of the Program and for supporting the development of current and new initiatives and fundraising opportunities.
Primary Responsibilities:
- Track DEP’s annual budget, including donor, grant, and philanthropic funds
- Ensure compliance with donor agreements and financial protocols
- Handle purchasing, vendor payments, and contract management
- Prepare expense reports and coordinate hiring for part-time and academic staff
- Liaise with University Advancement and manage donor reporting
- Assist with marketing and promotion of DEP initiatives, including McGill Cares webcasts, newsletters, social media, and web updates
- Support public engagement through events, support groups, and outreach activities
- Help manage DEP publications and resources, including translations and distribution
- Contribute to funding proposals, impact reports, and conference planning
- Represent DEP at fairs, public events, and conferences
- Organize meetings, draft agendas, and record minutes for the DEP Executive and Working Committees
- Provide logistical support to the Caring Spaces initiative across healthcare sites
- Ensure smooth operation of Care Partner Lounge and related advisory meetings
Other Qualifying Skills and/or Abilities
- 3–5 years of experience in administration, finance, or project coordination, preferably in an academic, healthcare, or nonprofit setting
- Strong skills in budget tracking, donor fund management, writing, and event coordination
- Highly organized, detail-oriented, and able to manage multiple priorities
- Proficient in Microsoft Office; knowledge of Envoke and WMS is an asset
- Proficiency in French (spoken and written) required.
- Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.
*** This is a one-year, part-time term (3 days/week) position. ***
As one of Montreal's Top Employers, here is what we offer:
- Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
- Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
For a definition of our language proficiency levels, please click
here
.
Minimum Education and Experience:
DEC III 3 Years Related Experience /
Hourly Salary:
(MUNACA Level H) $33.05 - $40.97
Hours per Week:
22.5 (Part time) Tuesday, Wednesday, Thursday
Supervisor:
Associate Director, Administration
Position End Date (If applicable):
2026-11-30
Deadline to Apply:
2025-10-09
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.