About the role
Executive Assistant to the Co-Chief Executive Officers
Position Summary
The Executive Assistant to the Co-CEO is a critical strategic partner responsible for enabling the Co-CEOs to operate at maximum effectiveness. This role is designed for a highly experienced professional who can balance executive-level support with team coordination responsibilities. The Executive Assistant will also oversee a full-time Administrative Assistant who supports execution of logistics and provides administrative assistance to a small group of other senior executives.
This is a hybrid role that combines strategic calendar, travel, and information management with the leadership of a small administrative function.
Key Responsibilities
Executive Support (Co-CEO Focused)
- Manage a dynamic and strategic calendar, including complex scheduling, internal and external meetings, and protected focus time.
- Coordinate international and domestic travel, including itinerary design, bookings, and logistics.
- Prepare briefing documents, draft communications, track action items, and follow up to ensure execution.
- Handle confidential information with the utmost discretion and professionalism.
- Manage and maintain the relationship with the external travel partner
- Assisting with the planning, coordination and execution of virtual, onsite and offsite events and meetings.
- Support other administrative projects and tasks as assigned by the co-CEOs
Administrative Oversight & Leadership
- Directly manage a full-time Administrative Assistant, providing guidance, coaching, and prioritization support.
- Oversee and delegate responsibilities such as expense processing, travel bookings, and logistics for a small group of other executives.
- Set clear expectations and drive a consistent standard of service and responsiveness across the admin function.
- Provide backup support to the Administrative Assistant when needed
Coordination & Operational Support
- Assist in the coordination of internal events, leadership team meetings, strategy sessions, and client briefings.
- Support cross-functional communications, ensuring smooth flow of information between executives, departments, and external stakeholders.
- Identify opportunities to streamline administrative processes and enhance the effectiveness of the executive office.
Qualifications
- Years of executive support experience, with at least 2 years supporting a CEO or C-level executive.
- Prior experience leading or mentoring administrative professionals is strongly preferred.
- Exceptional communication skills (written and verbal); fluent English required,
- Strong proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Teams), Zoom, and productivity tools like Notion or SharePoint.
- Skilled in managing up, anticipating needs, and handling sensitive matters with discretion and emotional intelligence.
Success Profile
- Leadership: Comfortable managing and developing junior administrative staff.
- Efficiency-Oriented: Operates with urgency and discipline; prioritizes ruthlessly to match executive bandwidth.
- Calm Under Pressure: Thrives in fast-moving environments with high expectations and shifting priorities.
- Discreet & Trustworthy: A safe and professional gatekeeper who earns and protects trust.
- Collaborative: Works well with internal teams, external partners, and across geographies.
About GP Strategies Corporation
GP Strategies, a Learning Technologies Group Company, is one of the world’s leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our solutions to over 6,000 organizations globally. Our suite of offerings include: Consulting Services: Aligning vision and strategy to deliver integrated and systemic business results to drive growth and change through people. Learning Services: Modern learning strategies, content, experiences, and delivery approaches that optimise workforce performance. Technologies: An ecosystem of learning and talent tools, systems, platforms, and expertise that enable learning and talent transformation. Our global staff of expert learning specialists, combined with our transformation focus and custom solutions, deliver superior business results. Whether your initiative requires developing the skills of your people, the implementation and adoption of learning technologies, or refining critical processes, GP Strategies is a transformation partner you can trust.
About the role
Executive Assistant to the Co-Chief Executive Officers
Position Summary
The Executive Assistant to the Co-CEO is a critical strategic partner responsible for enabling the Co-CEOs to operate at maximum effectiveness. This role is designed for a highly experienced professional who can balance executive-level support with team coordination responsibilities. The Executive Assistant will also oversee a full-time Administrative Assistant who supports execution of logistics and provides administrative assistance to a small group of other senior executives.
This is a hybrid role that combines strategic calendar, travel, and information management with the leadership of a small administrative function.
Key Responsibilities
Executive Support (Co-CEO Focused)
- Manage a dynamic and strategic calendar, including complex scheduling, internal and external meetings, and protected focus time.
- Coordinate international and domestic travel, including itinerary design, bookings, and logistics.
- Prepare briefing documents, draft communications, track action items, and follow up to ensure execution.
- Handle confidential information with the utmost discretion and professionalism.
- Manage and maintain the relationship with the external travel partner
- Assisting with the planning, coordination and execution of virtual, onsite and offsite events and meetings.
- Support other administrative projects and tasks as assigned by the co-CEOs
Administrative Oversight & Leadership
- Directly manage a full-time Administrative Assistant, providing guidance, coaching, and prioritization support.
- Oversee and delegate responsibilities such as expense processing, travel bookings, and logistics for a small group of other executives.
- Set clear expectations and drive a consistent standard of service and responsiveness across the admin function.
- Provide backup support to the Administrative Assistant when needed
Coordination & Operational Support
- Assist in the coordination of internal events, leadership team meetings, strategy sessions, and client briefings.
- Support cross-functional communications, ensuring smooth flow of information between executives, departments, and external stakeholders.
- Identify opportunities to streamline administrative processes and enhance the effectiveness of the executive office.
Qualifications
- Years of executive support experience, with at least 2 years supporting a CEO or C-level executive.
- Prior experience leading or mentoring administrative professionals is strongly preferred.
- Exceptional communication skills (written and verbal); fluent English required,
- Strong proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Teams), Zoom, and productivity tools like Notion or SharePoint.
- Skilled in managing up, anticipating needs, and handling sensitive matters with discretion and emotional intelligence.
Success Profile
- Leadership: Comfortable managing and developing junior administrative staff.
- Efficiency-Oriented: Operates with urgency and discipline; prioritizes ruthlessly to match executive bandwidth.
- Calm Under Pressure: Thrives in fast-moving environments with high expectations and shifting priorities.
- Discreet & Trustworthy: A safe and professional gatekeeper who earns and protects trust.
- Collaborative: Works well with internal teams, external partners, and across geographies.
About GP Strategies Corporation
GP Strategies, a Learning Technologies Group Company, is one of the world’s leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our solutions to over 6,000 organizations globally. Our suite of offerings include: Consulting Services: Aligning vision and strategy to deliver integrated and systemic business results to drive growth and change through people. Learning Services: Modern learning strategies, content, experiences, and delivery approaches that optimise workforce performance. Technologies: An ecosystem of learning and talent tools, systems, platforms, and expertise that enable learning and talent transformation. Our global staff of expert learning specialists, combined with our transformation focus and custom solutions, deliver superior business results. Whether your initiative requires developing the skills of your people, the implementation and adoption of learning technologies, or refining critical processes, GP Strategies is a transformation partner you can trust.