Job Number:

J1225-0687

Job Title:

Administrative Assistant (Multiple Vacancies)

Job Type:

Permanent FT Support

Campus:

Progress Campus

Location:

Greater Toronto Area

Pay Range:

$34.60 - $39.93/Hour

Pay Band:

Support G

Hours/Week:

35

Shift Schedule:

Monday - Friday, 8:30 am - 4:30 pm

Date Posted:

December 16, 2025

Closing Date:

December 23, 2025

Academic and Student Affairs (ASA)
Institutional Strategy and Operations (ISO)
Partnerships, Enrolment and External Relations (PEER)

(As a unionized employer, Centennial College gives preference to internal candidates as defined in the collective agreement. External candidates will be considered only if there are no qualified internal candidates)

Centennial College recognizes and affirms Diversity, Equity and Inclusion and Indigenous ways of knowing as central to the vibrancy and uniqueness of its learning and working academic mission. We strongly encourage applications from members of Indigenous communities and all equity-deserving groups including Women, Racialized, Persons with Disabilities, and LGBTQ+ communities.

We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

Position Summary
Reporting to the Executive Assistant, the Administrative Assistant provides administrative, financial, and operational support within one of Centennial College’s four divisions. The Administrative Assistant plays a vital role in ensuring the smooth, efficient, and professional operation of the division by supporting day-to-day administrative functions, coordinating correspondence, and maintaining accurate records and systems. The Administrative Assistant serves as a central resource for staff, students, faculty, and external stakeholders, delivering high-quality customer service while upholding confidentiality, accuracy, and institutional standards.

Responsibilities

• Provides front-line support to divisional teams including reception, scheduling meetings, managing calendars, and preparing correspondences.

• Draft, edit, and proofread internal and external documents, reports, and communications

• Maintains and updates organized filing systems (digital and physical), divisional contact lists, and distribution lists, shared calendars and division templates

• Coordinate meeting logistics, including booking spaces, supporting hybrid/virtual setups, and managing A/V requirements.

• Track divisional timelines, deadlines, and deliverables, sending reminders to stakeholders as needed.

• Support financial administration by processing purchase requisitions, invoices, expense claims, and budget tracking.

• Input and maintain accurate data across institutional platforms, generate reports, and ensure compliance with confidentiality standards.

• Act as a communication liaison, responding to inquiries, coordinating information flow, and supporting internal communications.

• Assist with onboarding and offboarding processes, including workspace setup, tech requests, and welcome materials.

• Coordinate and support the administration of EPAF, EICN, EIPF and Contracts for the division

• Supports in the planning and execution of divisional events, retreats, and engagement activities

• Performs other duties as assigned

Qualifications/Experience

• Two-year diploma in Office or Business Administration or a related field; or an equivalent combination of education, training, and experience

• Three (3) years of administrative support experience in a service-oriented, deadline-driven environment, preferably in the public sector and/or a medium to large-scale organization.

• Strong customer service orientation, maintaining a high level of professionalism and responsiveness when engaging with students, staff, faculty, and various external partners (ex. governments and other organizations).

• Demonstrated ability to work independently and professionally in handling inquiries, complaints, and competing deadlines with diplomacy and tact.

• Advanced writing, editing, and presentation skills for the preparation of high-quality correspondence, presentations, and stakeholder communications.

• Strong organizational and time-management skills.

• Advanced technical skills, including proficiency in:

  • Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
  • Tele- and video-conferencing platforms (ex. Teams, Zoom)
  • Adobe Acrobat and DocuSign
  • Document sharing platforms (ex. SharePoint, OneDrive)

• Exceptional interpersonal, communication, and relationship-building skills with internal and external stakeholders.

• Strong understanding and sensitivity working in a highly diverse student community

Apply online: www.centennialcollege.ca/careers

Proof of credentials or equivalencies from accredited regional or federal post secondary institutions and/or their foreign equivalents will be required at the time of job offer.

When applying, your cover letter and résumé must include examples that reflect all of the requested skills and qualifications and must be submitted online by December 23, 2025 at 11:59 PM EST. Please quote Job ID J1225-0687. Misrepresentation of applicant information will be grounds for your exclusion from the competition or for dismissal should you subsequently be hired for the position. We wish to thank all applicants for their interest and advise that only those selected for an interview will be contacted.

We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).