Office Manager

Summary

The Office Manager oversees and assists in all accounting functions in the office. The Office Manager assists in the process of making sure the company pays employees accurately and on time. Office Manager collects and organizes time sheets and enters information related to employees and pay periods into a computer. They double-check aspects of payroll related to hourly wages and yearly salaries as well as overtime, vacation and sick days.

Core Responsibilities:

To ensure the entire accounting staff is completing their tasks in a timely and efficient manner.

Office Manager may be required to:

• Ensure accurate data entry and reporting within dealership.

• Manage compensation packages using payroll software PBS Clarity

• Collect and verify timekeeping information for all employees

• Calculate pay according to hours worked incorporating leaves and overtime

• Calculate bonuses and commissions when appropriate

• Manage and calculate taxes and deductions

• Initiate periodical payments timely either by preparing and administering checks or making direct deposits through a bank payment system

• Issues statements and invoices and maintain records

• Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc.

• Calculate unemployment and severance payments

• Deal with complaints and questions regarding payroll from employees and upper management

• Investigate and resolve any discrepancies in payroll

• Prepare and submit reports with payroll information to supervisor

• Ensure Accounts Payables are being processed and paid in a timely manner; ensuring eligible discounts are being applied.

• Ensure Accounts Receivables are collected and contacted if overdue balance on account when needed.

• Assist in Vehicle Deal posting into accounting and verify all contracts and rebates are fully funded.

• Assist in proper management of accounting schedules.

In addition, Office Manager should:

• Possess basic math skills.
• Be capable of speaking with customers or employees; reading/understanding manuals, operating and maintenance instructions, and safety regulations; and writing financial/marketing reports and other correspondence.
• Be professional and courteous in attitude, wardrobe and grooming.
• Complete other duties as assigned.

Education and/or Experience

• Bachelor’s degree from four-year college/university, 1-2 years work-related experience/training, or an equivalent combination.