About the role
Position Title: HR Coordinator
Location: 355 Church Street, Suite 201, Toronto, M5B 0B2, with the possibility of working at any of our other locations.
Vacancy: New
Vacancy Number: HR - 0001
Number of Opening: 1
Classification: Temporary
Hours: Part -time, In- person, up to 15 hours per week, until December 31, 2025, with possible extension
Application Deadline: September 6, 2025, 12 noon EST
About this role
We are searching for a qualified HR coordinator to provide administrative support to our Human Resources department. Reporting to the HR manager, the assistant will help with full cycle recruiting, scheduling, training, HRIS management and employee relations. The assistant will also act as the primary liaison between the department and other employees. Our employees are the foundation of our company, and we are committed to creating an environment where everyone can thrive. Our HR assistant will be a key part of ensuring employee success and will have room to grow their career.
Objectives• Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles
- Provide administrative support to our entire HR department
- Serve as a reliable source of information for employees, promptly answering questions regarding benefits, vacation, etc
- Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally
- Act as a liaison between the HR department and other employees
- Create policies and procedures that enhance our workplace environment
Responsibilities• Assist with full cycle recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates
- Conduct reference checks and prepare offer documents
- Schedule and coordinate onboarding/offboarding assignments and training sessions
- Compile and process employee documentation and records, and keep the employee database up to date
- Research opportunities to continuously improve recruitment process in attracting talent to the organization
- Facilitate new hire orientation
- Group Benefit enrolment/off-boarding
- Assist the HR manager with formulating policies, procedures, and changes, as well as communicating all updates to employees
- Maintain the departmental email account, responding to employee questions and complaints in a timely and professional manner
- Track employee attendance, PTO, and leaves, and assist with payroll processing and documentation
- Provide support with reporting, surveys, audits and other projects as needed.
Skills and qualifications• Diploma or Bachelor’s Degree in Human Resources Management or related field
- Minimum 1-2 year(s) experience in recruitment/HR, preferably within the social services sector
- Ability to maintain confidentiality
- Experience with Collage HR/ADP or related HRIS
- Excellent communication skills, both written and verbal
- Tact and professionalism when it comes to handling confidential information and addressing employee concerns
- Exceptional time management, and planning skills, with the ability to manage multiple priorities and deliver results accurately and efficiently with a high attention to detail.
- Proficiency in administrative duties such as communications, data entry, and record keeping
- Demonstrated ability to work independently with sound judgment and proactively manage responsibilities with minimal supervision.
- Enthusiasm for working within a team environment
- Proficiency with technology and the ability to pick up new software easily
Preferred qualifications• Understanding of labor laws/ESA
- Experience working in a unionized environment and application of collective agreement
Apply Now
If you’re passionate about leveraging your sales skills to make a social impact, we’d love to hear from you!
Newcomer Women’s Services Toronto is an equal opportunity employer and encourages applications from women, newcomers, and underrepresented groups.
Note: Accommodations are available upon request for all aspects of the selection process. Please inform us of any needs in advance.
About NEWCOMER WOMEN'S SERVICES TORONTO
Newcomer Women’s Services (NEW) is a non-profit, charitable organization headquartered in Toronto, ON. The organization's goal is to promote social and economic inclusion of women and their families who are new to Canada. Newcomer Women’s Services was founded by a group of Latin American refugees in 1983. For the past 41 years, we’ve been helping immigrants from all around the world to become a part of the wider community.
About the role
Position Title: HR Coordinator
Location: 355 Church Street, Suite 201, Toronto, M5B 0B2, with the possibility of working at any of our other locations.
Vacancy: New
Vacancy Number: HR - 0001
Number of Opening: 1
Classification: Temporary
Hours: Part -time, In- person, up to 15 hours per week, until December 31, 2025, with possible extension
Application Deadline: September 6, 2025, 12 noon EST
About this role
We are searching for a qualified HR coordinator to provide administrative support to our Human Resources department. Reporting to the HR manager, the assistant will help with full cycle recruiting, scheduling, training, HRIS management and employee relations. The assistant will also act as the primary liaison between the department and other employees. Our employees are the foundation of our company, and we are committed to creating an environment where everyone can thrive. Our HR assistant will be a key part of ensuring employee success and will have room to grow their career.
Objectives• Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles
- Provide administrative support to our entire HR department
- Serve as a reliable source of information for employees, promptly answering questions regarding benefits, vacation, etc
- Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally
- Act as a liaison between the HR department and other employees
- Create policies and procedures that enhance our workplace environment
Responsibilities• Assist with full cycle recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates
- Conduct reference checks and prepare offer documents
- Schedule and coordinate onboarding/offboarding assignments and training sessions
- Compile and process employee documentation and records, and keep the employee database up to date
- Research opportunities to continuously improve recruitment process in attracting talent to the organization
- Facilitate new hire orientation
- Group Benefit enrolment/off-boarding
- Assist the HR manager with formulating policies, procedures, and changes, as well as communicating all updates to employees
- Maintain the departmental email account, responding to employee questions and complaints in a timely and professional manner
- Track employee attendance, PTO, and leaves, and assist with payroll processing and documentation
- Provide support with reporting, surveys, audits and other projects as needed.
Skills and qualifications• Diploma or Bachelor’s Degree in Human Resources Management or related field
- Minimum 1-2 year(s) experience in recruitment/HR, preferably within the social services sector
- Ability to maintain confidentiality
- Experience with Collage HR/ADP or related HRIS
- Excellent communication skills, both written and verbal
- Tact and professionalism when it comes to handling confidential information and addressing employee concerns
- Exceptional time management, and planning skills, with the ability to manage multiple priorities and deliver results accurately and efficiently with a high attention to detail.
- Proficiency in administrative duties such as communications, data entry, and record keeping
- Demonstrated ability to work independently with sound judgment and proactively manage responsibilities with minimal supervision.
- Enthusiasm for working within a team environment
- Proficiency with technology and the ability to pick up new software easily
Preferred qualifications• Understanding of labor laws/ESA
- Experience working in a unionized environment and application of collective agreement
Apply Now
If you’re passionate about leveraging your sales skills to make a social impact, we’d love to hear from you!
Newcomer Women’s Services Toronto is an equal opportunity employer and encourages applications from women, newcomers, and underrepresented groups.
Note: Accommodations are available upon request for all aspects of the selection process. Please inform us of any needs in advance.
About NEWCOMER WOMEN'S SERVICES TORONTO
Newcomer Women’s Services (NEW) is a non-profit, charitable organization headquartered in Toronto, ON. The organization's goal is to promote social and economic inclusion of women and their families who are new to Canada. Newcomer Women’s Services was founded by a group of Latin American refugees in 1983. For the past 41 years, we’ve been helping immigrants from all around the world to become a part of the wider community.