Temporary Administration Team Supervisor (Medical Leave Coverage)

Are you a natural leader with exceptional administrative skills and a gift for bringing out the best in others? We are seeking a Temporary Administration Team Supervisor to step into a key leadership role and ensure continuity during a medical leave. This is an exciting opportunity to make a meaningful impact, provide guidance to a talented team, and keep our administrative operations running smoothly.

About the Role

The Administration Team Supervisor plays a pivotal role in our organization, overseeing the Administration team (The Q) and ensuring accuracy, consistency, and timely delivery of strata corporation documentation. This position combines hands-on administrative expertise with leadership responsibilities—supervising, mentoring, and motivating the team to deliver excellence every day.

Working closely with Property Managers, Strata Operations Coordinators, and other leaders, you’ll provide support and oversight on everything from meeting minutes and record management to team training, client service quality, and departmental processes.

Above all, we’re looking for someone who can create meaningful connections, lead with positivity, influence with integrity, and inspire through example.

What We’re Looking For

• A high-performing leader with proven experience supervising teams and inspiring results.
• Exceptional administrative and organizational skills with keen attention to detail.
• Strong written communication skills with excellent grammar, editing, and proofreading abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and comfort with databases and office equipment.
• Ability to prioritize, manage multiple tasks, and adapt quickly to changing needs.
• A confident communicator who can resolve issues gracefully and build strong connections with colleagues.

Key Responsibilities

• Lead, support, train, and mentor the Administration team to achieve high standards and meet deadlines.
• Act as the go-to resource for policies, procedures, and administrative best practices.
• Foster accountability and engagement through regular team meetings and one-on-one coaching.
• Monitor service quality, address client concerns, and ensure company standards are upheld.
• Collaborate with other supervisors and leaders on training, tools, cross-department needs, and organizational goals.
• Handle confidential information with discretion and represent the company with professionalism in all interactions.

Why Join Us?

This is a unique chance to step into a leadership position during a critical time. You’ll not only keep things running smoothly, but also have the opportunity to shape team culture, coach and develop staff, and leave a lasting positive mark on our operations.

This role is temporary to cover a medical leave, but the leadership experience and relationships you build here will be invaluable for your career growth.

Position Details:

• Full-time, temporary position.
• $65,000 annually.
• Office hours are Monday through Friday, 8:30 am – 5 pm, with a 1-hour lunch break.
• Weekends and statutory holidays off.

A little about us:

• We are friendly, hardworking and a little weird
• Our purpose is helping people live and grow together in every way possible
• Our paradigms are Rebellious Optimism, Wholehearted Togetherness, Insidious Joy, Radical Transparency and Relentless Incrementalism
• Do you want to know more? Visit our website https://www.prolinemanagement.com

Other Details:

• Flexible scheduling
• 4 weeks of vacation per annum
• Wellness and Social Committees
• RRSP matching program
• Health Benefits and Life Insurance
• Paid days off on your birthday and work anniversary
• Monthly get-togethers for lunch
• Paid volunteer days
• Seasonal staff parties
• Employee referral program
• Education reimbursement program
• Opportunities for growth

We are looking for someone who will fit in well with our values and the team. To apply for this position, please submit your resume and cover letter outlining why you will be a great fit for the Temporary Manager of Administration role with us. We are looking forward to reviewing your application!

Don’t hesitate to apply if you don’t cover everything but are interested - all of us have had to learn on the go, and we can help you accomplish the same.

Please note that only selected for the interview process candidates will be contacted.

About Proline Management Ltd.:

With 55+ employees, 3 offices, and over 39 years in the business of property management, we are a friendly, interactive and hardworking group of people focused on developing and improving our organization and contributing to our community. We offer fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.