Administrative Assistant to Manager
Top Benefits
About the role
Administrative Assistant to Manager
Company: IWK Health
Req ID: 208756
Department/Program: Childrens Ambulatory Medical Care, Children's Medical Care
Location: Halifax
Type of Employment: PermanentHourly FT (100% FTE) x 1 position(s)
Start Date: 09/08/2025
Union Status: Non-union, Management/Non Union
Compensation: $22.7873 – $28.4842/hourly
Closing Date: September 1, 2025 (Applications are accepted until 23:59 Atlantic Time)
The Opportunity
Accountable to the Managers of the Children’s Medical Care Portfolios, the Administrative Assistant provides high level support to the Managers and maintains a high degree of confidentiality with all issues. Responsibilities include, but are not limited to:
- Creates written correspondence and proofreads/edits material for accuracy
- Types/transcribes reports, photocopying and distributes accordingly
- Provides administrative support to committees chaired by the Managers
- Provides logistic and organizational support for conference planning including arranging travel, booking and expense recovery
- Organizes and maintains electronic and hard copy filing system including personnel files and recruitment processes
- Assists with budget tracking and monitors financial expenditures, as required
- Assists in the development of reports, including gathering and compiling information
- Answers telephone/e‑mail inquiries and communicates messages and information accurately with follow‑up, as appropriate
- Other related duties as assigned
The Administrative Assistant also provides high quality administrative and organizational support for the day‑to‑day operations of the Teams such as coordinate schedules, maintains records and files, and provides organizational support to teams and the committees.
Hours of Work
Monday to Friday; 7.5 hrs /day; 0830 – 1630
Your Qualifications
- Minimum High School Diploma or GED required
- Graduate from a recognized Office Administration Program required
- Minimum of three (3) years of related administrative experience required
- Keyboarding skills minimum of 40 wpm required, 60 wpm is preferred (testing may be conducted on candidates)
- Working knowledge of Microsoft Office and other computer programs/technology required (testing maybe conducted on candidates)
- Experience with SAP including payroll entry and monthly financial reports as asset
- Experience with MEDITECH, WebCT and, DSS an asset
- Excellent judgment and discretion in handling confidential and/or sensitive information
- Proven time management and problem‑solving skills required
- Demonstrated strong organizational, communication and interpersonal skills required
- Demonstrated initiative, self‑motivation and ability to work independently with minimal supervision required
- Demonstrated high regard for quality, accuracy and attention to detail required
- Demonstrated ability to function effectively in a stressful environment with multiple deadlines and concurrent activities
- Previous experience in a health care environment an asset - Competencies in other languages considered an asset; French, preferred
Thank you for your interest in IWK Health.
Job Segment: Administrative Assistant, Secretary, Clerical, ERP, SAP, Administrative, Technology
About Nova Scotia Health Authority
We are Nova Scotia Health. We are rural and urban. We are in hospitals, health centres and community. We serve individuals and communities from Yarmouth to Cape Breton, from Amherst to Halifax, and everything in between.
We are researchers and learners, looking for new ways to prevent and treat disease and maintain health. We are partners – with community groups, schools, government, foundations and auxiliaries, community health boards and, most importantly, with you.
Most of all, we are a community of caring, compassionate people who care deeply about health, healing and learning. Together with you, we will create a healthier Nova Scotia.
Mission: Working together to achieve excellence in health, healing and learning
Vision: Healthy people, healthy communities – for generations
Administrative Assistant to Manager
Top Benefits
About the role
Administrative Assistant to Manager
Company: IWK Health
Req ID: 208756
Department/Program: Childrens Ambulatory Medical Care, Children's Medical Care
Location: Halifax
Type of Employment: PermanentHourly FT (100% FTE) x 1 position(s)
Start Date: 09/08/2025
Union Status: Non-union, Management/Non Union
Compensation: $22.7873 – $28.4842/hourly
Closing Date: September 1, 2025 (Applications are accepted until 23:59 Atlantic Time)
The Opportunity
Accountable to the Managers of the Children’s Medical Care Portfolios, the Administrative Assistant provides high level support to the Managers and maintains a high degree of confidentiality with all issues. Responsibilities include, but are not limited to:
- Creates written correspondence and proofreads/edits material for accuracy
- Types/transcribes reports, photocopying and distributes accordingly
- Provides administrative support to committees chaired by the Managers
- Provides logistic and organizational support for conference planning including arranging travel, booking and expense recovery
- Organizes and maintains electronic and hard copy filing system including personnel files and recruitment processes
- Assists with budget tracking and monitors financial expenditures, as required
- Assists in the development of reports, including gathering and compiling information
- Answers telephone/e‑mail inquiries and communicates messages and information accurately with follow‑up, as appropriate
- Other related duties as assigned
The Administrative Assistant also provides high quality administrative and organizational support for the day‑to‑day operations of the Teams such as coordinate schedules, maintains records and files, and provides organizational support to teams and the committees.
Hours of Work
Monday to Friday; 7.5 hrs /day; 0830 – 1630
Your Qualifications
- Minimum High School Diploma or GED required
- Graduate from a recognized Office Administration Program required
- Minimum of three (3) years of related administrative experience required
- Keyboarding skills minimum of 40 wpm required, 60 wpm is preferred (testing may be conducted on candidates)
- Working knowledge of Microsoft Office and other computer programs/technology required (testing maybe conducted on candidates)
- Experience with SAP including payroll entry and monthly financial reports as asset
- Experience with MEDITECH, WebCT and, DSS an asset
- Excellent judgment and discretion in handling confidential and/or sensitive information
- Proven time management and problem‑solving skills required
- Demonstrated strong organizational, communication and interpersonal skills required
- Demonstrated initiative, self‑motivation and ability to work independently with minimal supervision required
- Demonstrated high regard for quality, accuracy and attention to detail required
- Demonstrated ability to function effectively in a stressful environment with multiple deadlines and concurrent activities
- Previous experience in a health care environment an asset - Competencies in other languages considered an asset; French, preferred
Thank you for your interest in IWK Health.
Job Segment: Administrative Assistant, Secretary, Clerical, ERP, SAP, Administrative, Technology
About Nova Scotia Health Authority
We are Nova Scotia Health. We are rural and urban. We are in hospitals, health centres and community. We serve individuals and communities from Yarmouth to Cape Breton, from Amherst to Halifax, and everything in between.
We are researchers and learners, looking for new ways to prevent and treat disease and maintain health. We are partners – with community groups, schools, government, foundations and auxiliaries, community health boards and, most importantly, with you.
Most of all, we are a community of caring, compassionate people who care deeply about health, healing and learning. Together with you, we will create a healthier Nova Scotia.
Mission: Working together to achieve excellence in health, healing and learning
Vision: Healthy people, healthy communities – for generations