About the role
SUMMARY
The Purchase Order (PO) Administrator is responsible for collaborating with Strategic Sourcing Category Management team as well as Operations and Finance on the administration of purchase order process. Key activities include but are not limited to purchase order administration, pricing review as well as financial analysis and reporting.
KEY DUTIES & RESPONSIBILITIES
PO Administration
- Collaborates with Strategic Sourcing Category Management Team to administer the purchase orders for all supplier agreements/ contracts.
- Prepares all documentation required for purchase order execution accurately and in a timely manner.
- Ensures that all purchase orders are executed in accordance with the terms and conditions in a timely fashion.
- Coordinates adjustments to purchase orders due to service level change process for vendor agreements – confirming pricing and scope, amending purchase orders as required, and interfacing with Finance to ensure modification to payment requirements.
- Coordinates the purchase order process. This entails compiling and generating purchase order and reports and issuing required notices and communications to both Strategic Sourcing Category Managers and vendors.
- Responsible for responding to inquiries made by internal and external concerned parties, including Facility Managers, Financial Controllers, Sourcing managers and vendors.
- Collaborates with finance to resolves invoice discrepancies
- Tracks and files purchase order requisitions and quotes, requester correspondence and exception to sourcing policy documentation.
- Administers the processing of purchase orders in the oracle financial system
- Documenting and reporting
- Other duties as assigned
KNOWLEDGE & SKILLS
- College diploma in business or another relevant program - preferred
- 1 – 3 years related experience working with Oracle Purchase Order
- Computer proficiency in MS Word, Excel, PowerPoint and Outlook, Proficiency with Oracle purchase order system is an asset
- Strong interpersonal skills
- Excellent English communication skills (both written and verbal). French language is an asset
- Strong customer focus
- Ability to work both independently and in a team environment
- Strong organizational skills, with the ability to multi-task under deadline pressure
- Attention to detail
Not the right fit? Search for Purchase Order Administrator jobs in Markham, ON
About BGIS
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totalling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.
BGIS est un leader mondial des services de gestion intégrée des installations. Plus de 600 millions de pieds carrés de portefeuilles clients répartis sur plusieurs marchés, notamment ceux des gouvernements, de l’enseignement supérieur, des services publics, des télécommunications, des services financiers, du pétrole et du gaz, des soins de santé et de l’information dans les nuages. En plus de gérer un portefeuille diversifié de bureaux, de commerces de détail, de collèges, d'hôpitaux et d'actifs industriels, BGIS est un leader mondial de la gestion de centres de données et d'autres environnements critiques.
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About the role
SUMMARY
The Purchase Order (PO) Administrator is responsible for collaborating with Strategic Sourcing Category Management team as well as Operations and Finance on the administration of purchase order process. Key activities include but are not limited to purchase order administration, pricing review as well as financial analysis and reporting.
KEY DUTIES & RESPONSIBILITIES
PO Administration
- Collaborates with Strategic Sourcing Category Management Team to administer the purchase orders for all supplier agreements/ contracts.
- Prepares all documentation required for purchase order execution accurately and in a timely manner.
- Ensures that all purchase orders are executed in accordance with the terms and conditions in a timely fashion.
- Coordinates adjustments to purchase orders due to service level change process for vendor agreements – confirming pricing and scope, amending purchase orders as required, and interfacing with Finance to ensure modification to payment requirements.
- Coordinates the purchase order process. This entails compiling and generating purchase order and reports and issuing required notices and communications to both Strategic Sourcing Category Managers and vendors.
- Responsible for responding to inquiries made by internal and external concerned parties, including Facility Managers, Financial Controllers, Sourcing managers and vendors.
- Collaborates with finance to resolves invoice discrepancies
- Tracks and files purchase order requisitions and quotes, requester correspondence and exception to sourcing policy documentation.
- Administers the processing of purchase orders in the oracle financial system
- Documenting and reporting
- Other duties as assigned
KNOWLEDGE & SKILLS
- College diploma in business or another relevant program - preferred
- 1 – 3 years related experience working with Oracle Purchase Order
- Computer proficiency in MS Word, Excel, PowerPoint and Outlook, Proficiency with Oracle purchase order system is an asset
- Strong interpersonal skills
- Excellent English communication skills (both written and verbal). French language is an asset
- Strong customer focus
- Ability to work both independently and in a team environment
- Strong organizational skills, with the ability to multi-task under deadline pressure
- Attention to detail
Not the right fit? Search for Purchase Order Administrator jobs in Markham, ON
About BGIS
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totalling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.
BGIS est un leader mondial des services de gestion intégrée des installations. Plus de 600 millions de pieds carrés de portefeuilles clients répartis sur plusieurs marchés, notamment ceux des gouvernements, de l’enseignement supérieur, des services publics, des télécommunications, des services financiers, du pétrole et du gaz, des soins de santé et de l’information dans les nuages. En plus de gérer un portefeuille diversifié de bureaux, de commerces de détail, de collèges, d'hôpitaux et d'actifs industriels, BGIS est un leader mondial de la gestion de centres de données et d'autres environnements critiques.