The Upper Canada District School Board (UCDSB) is committed to equity in employment. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. The UCDSB is committed to providing accommodations [for people with disabilities]. If you require an accommodation, we will work with you to meet your needs. This would be facilitated upon receiving an interview and would be done by contacting Human Resources at**.**

NON UNION POSITION

POSITION TITLE: Assistant Manager, Finance

**LOCATION:**Brockville Board Office, 225 Central Avenue West, Brockville, Ontario.

REPORTS TO: Senior Manager, Finance

**START:**To Be Determined

**FTE:**1.0 (35 hours per week)

SALARY: $103,109.00 - $134,040.00, commensurate with experience.

Job Summary

The Assistant Manager of Finance provides operational leadership and professional accounting expertise in support of the Board’s departmental, school, and internal audit functions. Working under the direction of the Senior Manager, Finance, the position ensures accuracy, consistency, and compliance of financial processes across all business units, including accounting operations, payroll and benefits, budgeting, school-based and program-specific financial management.

This role plays a key part in coordinating financial services to schools and departments, preparing and reviewing financial reports, supporting audits, and monitoring compliance with Board policies, Public Sector Accounting Standards (PSAB), and Ministry of Education regulations. The Assistant Manager contributes to continuous improvement initiatives in financial systems, internal controls, and reporting quality, and assists in developing the financial capacity of school and administrative staff through coaching and guidance.

The position supports the Senior Manager of Finance in departmental planning, internal audit coordination, and the preparation of financial information for senior management and the Board of Trustees. It also provides a link between centralized Finance operations and decentralized school and program staff to foster collaboration, transparency and effective financial stewardship across the organization.

List and Brief Description of Specific Duties:

Systems, Process Improvement, and Support

• Identify, design, and implement business process improvements to enhance data accuracy, efficiency, and user experience.
• Collaborate with IT, Payroll, Budget, and School Support teams to test, implement, and evaluate new financial system functionalities.
• Develop and document procedures, internal control frameworks, and workflow maps.
• Provide technical guidance and training to staff and end-users across schools and departments.
• Evaluate opportunities for automation and digital transformation across finance operations.

Lead the ongoing development, optimization, and integration of financial and payroll systems.

Internal Audit and School Financial Oversight

• Oversee the Board’s internal audit program, ensuring risk-based assessments, audit planning, and timely reporting of results.
• Supervise audit-related training and guidance for school administrators and office staff.
• Review audit findings and support the implementation of corrective actions.
• Ensure adherence to policies and Ministry requirements for school-generated funds and financial practices.

Financial Operations and Reporting

• Support the preparation, analysis, and consolidation of Board and departmental financial statements and reports.

• Ensure compliance with PSAB, Ministry of Education, and internal policy requirements,

• Review and validate monthly and quarterly variance analysis and ensure data integrity across funding envelopes.

• Assist in the completion of year-end close, financial submissions, and audit schedules.

• Prepare and submit Ministry and funding claims; ensure compliance with regulations and reporting deadlines. Monitor and allocate program-specific revenues and expenditures.

Leadership and Staff Development

• Supervise, coach and evaluate performance of finance departmental and school support staff.

• Promote collaboration between teams to strengthen financial training, support services, and audit quality. Foster a culture of continuous improvement and professional development across finance and school office functions.

Budget and Forecasting Support

• Assist in the preparation and consolidation of the Board’s annual budget and revised estimates.

• Support departmental and school budget monitoring, analysis, and forecasting. Contribute to long-term financial planning and scenario modelling.

Payroll, Benefits, and Pension Oversight

• Provide financial oversight of payroll-related reconciliations, reporting and compliance.

• Support implementation of collective agreement provisions related to compensation and benefits and year-end reporting requirements. Liaise with Payroll Services to ensure process accuracy and alignment with accounting standards.

Other Duties

• Act as delegate for the Senior Manager of Finance as required.

• Participate in strategic financial planning, departmental initiatives and organizational projects. Contribute to financial literacy and capacity-building across Board departments and schools.

SKILL

Knowledge

• Extensive knowledge of accounting, budgeting, and financial reporting principles.

• Strong understanding of Ministry of Education regulations, funding models, Education Act, and related regulations.

• Expert knowledge of internal audit standards, risk assessments, and control frameworks.

• Proficiency in financial systems administration and process improvement methodologies.

• Working knowledge of payroll, pension, and benefit administration principles. Familiarity with project management and change management in a financial systems environment.

Formal Education and/or Certification(s)

• Undergraduate degree in Accounting, Business Administration, or related discipline. Chartered Professional Accountant (CPA) designation, or progress toward completion, is required.

Years of Experience

• Minimum of5 to 7 yearsof progressive experience in financial management, preferably in the public or education sector.

Competencies

• Exceptional analytical, organizational, and project management skills.

• Advanced proficiency in Excel, data analysis tools, and financial management systems.

• Strong problem-solving, process improvement, and change management capabilities.

• Proven leadership in multi-unit environments and cross-functional collaboration. Excellent written and verbal communication skills.

INTERPERSONAL SKILLS

• Regular communication with school and departmental administrators, program managers, auditors, Ministry representatives, and external agencies.

• Ability to coach, mentor, and develop supervisory staff and promote collaboration across Finance and School Support.

• Strong presentation and communication skills to convey financial, procedural, and technical concepts clearly.

• Diplomacy and judgement in managing sensitive audit or compliance matters. French language proficiency is an asset.

EFFORT

-**Physical:**Extended periods of computer work, systems work, and report analysis. -**Visual/Auditory:**Sustained attention to financial data, system testing, and audit reports. -**Mental:**High level of concentration, problem-solving and decision-making under deadlines.

RESPONSIBILITY

Accountability and Decision-Making

• Authorized to approve or recommend system and process changes. Provides expert advice on audit, compliance and accounting matters.

Impact

• Directly impacts the accuracy of Board-wide financial data, internal controls, and compliance.

• Influences service quality and financial integrity across schools and departments. Errors or omissions could affect funding accuracy, audits, or public confidence.

Development and Leadership of Others

• Directly responsible for supervision of 5 staff (Manager of School Support & Internal Audit), Financial Coordinators (3) and Functional Analyst).

• Provides mentorship and leadership to accounting, payroll staff, school office staff and project teams. Coordinates financial and systems training and initiatives for school and departmental staff.

WORKING CONDITIONS

• Works in a standard office environment with occasional travel to school sites or training locations may be required.
• Periodic extended hours may be required during budget, financial statement, and audit cycles.

We thank all candidates who show interest in this position. Only candidates selected for interview will be contacted.

The UCDSB may use Artificial Intelligence (AI) tools to screen, select and/or assess applicants in the hiring process. AI is not used to make final hiring decisions.