Top Benefits
About the role
What is the role?
- Sort and distribute all incoming mail in a timely manner, address and meter outgoing mail. Scan Accounting invoices to accounting team
- Perform expense reconciliation within Corporate Shared Services to ensure accuracy and compliance
- Maintain postage equipment ensuring sufficient postage on hand, ordering refills as required
- Maintain office supply inventory and liaise with suppliers such as coffee services, document shredding, etc.
- Consolidate monthly expense forms with correct G/L and cost centre
- Updating the employee organization chart monthly or when requested in Microsoft Visio program, as well as PowerPoint
- Purchase snack day items and present to employees the last Thursday of every month
- Purchase cakes for birthday cake day on a monthly basis, setup and communicate
- Purchase and distribute employee gifts & flowers (weddings, births, surgeries, deaths etc.)
- Ensure the lunchroom tv has updated monthly slides displayed and troubleshoot if necessary
- Assist with onboarding of new employees in Nisku office with office tour, photo, orientation schedules and communication to HR team
- Centre of information as to what’s happening around the organization
- Reception duties, including answering phones, greeting visitors, directing calls or visitors to the appropriate individual
- Sort and distribute incoming faxes
- Email communications to Nisku personnel on behalf of management
- Manage all courier deliveries, incoming and outgoing; maintain logs
- First point of contact for handling complaints; begins the complaint process by directing information to person in authority
- Perform housekeeping duties in shared work areas such as photocopy/supply room, lunchrooms and reception area
- Fill all photocopiers with paper on a weekly basis
- Maintain boardroom booking calendar and ensures that the boardroom is tidied after each use; arrange for catering for meetings as requested
- Assist boardroom users with technical issues, connect with IT where necessary
- Place service calls for office equipment (printer etc.,) as required
- Provide administrative support for all departments
- Assist safety department with emergency evacuation process
- Maintain Reception Process Manual, updating as required
- Assisting Human Resources team for ad hoc requests
- Other duties as assigned
What do we value?
- 1-2 years' experience in office administration/receptionist is a must
- Proficient in Microsoft Office Suite (Word, Outlook, Excel)
- Experience with HRIS and/or Microsoft Visio preferred
- Customer service training is a bonus
- Prior HR/ Accounting experience is an asset
- Valid Class 5 driver's license
What's in it for you?
- Competitive compensation package
- Dental care
- Extended health care
- Annual boot allowance
- Matching RRSP
- Employee stock purchase plan
- Employee assistance program
- Maternity top-up program
- Second parent leave program
- Free On-site parking
- Growth Opportunities
- Company eventsSince 1974, Carmacks Enterprises Ltd. has grown from a small municipal road contractor, to a multi-faceted general civil construction service and highway maintenance organization. Operating throughout Western Canada, Carmacks Enterprises is an industry leader in handling all aspects of heavy civil construction.
The Office Administrator is the first point of contact for the organization and must portray a positive image for the company. The Office Administrator attends to visitors, deals with inquiries on the phone and face to face, and supplies information regarding the organization to the general public, clients and customers. In addition to front desk responsibilities, this role also provides administrative support to Operations and the Corporate services.
About VINCI Construction
Premier groupe français et acteur mondial de premier plan de la construction, VINCI Construction réunit plus de 830 entreprises et près de 69000 collaborateurs dans une centaine de pays. Ses expertises s’étendent à l’ensemble des métiers du bâtiment, du génie civil, et des activités spécialisées associés à la construction
VINCI Construction se caractérise, outre l’étendue de sces expertises, par un modèle économique articulé en trois composantes complémentaires.
Un réseau de filiales locales :
- en France, avec VINCI Construction France, qui dispose en métropole d’un réseau solidement ancré de 450 centres de profit, et VINCI Construction Dom-Tom, représenté par une trentaine de filiales locales implantées dans les départements, territoires et collectivités d’outre-mer ;
- à l’international, avec VINCI Construction UK au Royaume-Uni; avec Warbud, SMP, Prumstav, SMS et APS Alkon en Europe centrale et enfin avec Sogea-Satom en Afrique ;
Des métiers de spécialités exercés à l’échelle mondiale : Soletanche Freyssinet (fondations et technologies du sol, structures, nucléaire) ; Entrepose Contracting (infrastructures parapétrolières et gazières) ; Une division dédiée au management et à la réalisation de projets complexes, avec VINCI Construction Grands Projets, VINCI Construction Terrassement et Dodin Campenon Bernard, qui interviennent sur le marché des grands ouvrages de génie civil et de bâtiment, en France et à l’international. VINCI Construction est le creuset de la culture d’entrepreneur du Groupe et de son schéma de management, qui conjugue décentralisation, travail en réseau, autonomie et responsabilité individuelle de l’encadrement, valorisation des hommes et réactivité des organisations.
Top Benefits
About the role
What is the role?
- Sort and distribute all incoming mail in a timely manner, address and meter outgoing mail. Scan Accounting invoices to accounting team
- Perform expense reconciliation within Corporate Shared Services to ensure accuracy and compliance
- Maintain postage equipment ensuring sufficient postage on hand, ordering refills as required
- Maintain office supply inventory and liaise with suppliers such as coffee services, document shredding, etc.
- Consolidate monthly expense forms with correct G/L and cost centre
- Updating the employee organization chart monthly or when requested in Microsoft Visio program, as well as PowerPoint
- Purchase snack day items and present to employees the last Thursday of every month
- Purchase cakes for birthday cake day on a monthly basis, setup and communicate
- Purchase and distribute employee gifts & flowers (weddings, births, surgeries, deaths etc.)
- Ensure the lunchroom tv has updated monthly slides displayed and troubleshoot if necessary
- Assist with onboarding of new employees in Nisku office with office tour, photo, orientation schedules and communication to HR team
- Centre of information as to what’s happening around the organization
- Reception duties, including answering phones, greeting visitors, directing calls or visitors to the appropriate individual
- Sort and distribute incoming faxes
- Email communications to Nisku personnel on behalf of management
- Manage all courier deliveries, incoming and outgoing; maintain logs
- First point of contact for handling complaints; begins the complaint process by directing information to person in authority
- Perform housekeeping duties in shared work areas such as photocopy/supply room, lunchrooms and reception area
- Fill all photocopiers with paper on a weekly basis
- Maintain boardroom booking calendar and ensures that the boardroom is tidied after each use; arrange for catering for meetings as requested
- Assist boardroom users with technical issues, connect with IT where necessary
- Place service calls for office equipment (printer etc.,) as required
- Provide administrative support for all departments
- Assist safety department with emergency evacuation process
- Maintain Reception Process Manual, updating as required
- Assisting Human Resources team for ad hoc requests
- Other duties as assigned
What do we value?
- 1-2 years' experience in office administration/receptionist is a must
- Proficient in Microsoft Office Suite (Word, Outlook, Excel)
- Experience with HRIS and/or Microsoft Visio preferred
- Customer service training is a bonus
- Prior HR/ Accounting experience is an asset
- Valid Class 5 driver's license
What's in it for you?
- Competitive compensation package
- Dental care
- Extended health care
- Annual boot allowance
- Matching RRSP
- Employee stock purchase plan
- Employee assistance program
- Maternity top-up program
- Second parent leave program
- Free On-site parking
- Growth Opportunities
- Company eventsSince 1974, Carmacks Enterprises Ltd. has grown from a small municipal road contractor, to a multi-faceted general civil construction service and highway maintenance organization. Operating throughout Western Canada, Carmacks Enterprises is an industry leader in handling all aspects of heavy civil construction.
The Office Administrator is the first point of contact for the organization and must portray a positive image for the company. The Office Administrator attends to visitors, deals with inquiries on the phone and face to face, and supplies information regarding the organization to the general public, clients and customers. In addition to front desk responsibilities, this role also provides administrative support to Operations and the Corporate services.
About VINCI Construction
Premier groupe français et acteur mondial de premier plan de la construction, VINCI Construction réunit plus de 830 entreprises et près de 69000 collaborateurs dans une centaine de pays. Ses expertises s’étendent à l’ensemble des métiers du bâtiment, du génie civil, et des activités spécialisées associés à la construction
VINCI Construction se caractérise, outre l’étendue de sces expertises, par un modèle économique articulé en trois composantes complémentaires.
Un réseau de filiales locales :
- en France, avec VINCI Construction France, qui dispose en métropole d’un réseau solidement ancré de 450 centres de profit, et VINCI Construction Dom-Tom, représenté par une trentaine de filiales locales implantées dans les départements, territoires et collectivités d’outre-mer ;
- à l’international, avec VINCI Construction UK au Royaume-Uni; avec Warbud, SMP, Prumstav, SMS et APS Alkon en Europe centrale et enfin avec Sogea-Satom en Afrique ;
Des métiers de spécialités exercés à l’échelle mondiale : Soletanche Freyssinet (fondations et technologies du sol, structures, nucléaire) ; Entrepose Contracting (infrastructures parapétrolières et gazières) ; Une division dédiée au management et à la réalisation de projets complexes, avec VINCI Construction Grands Projets, VINCI Construction Terrassement et Dodin Campenon Bernard, qui interviennent sur le marché des grands ouvrages de génie civil et de bâtiment, en France et à l’international. VINCI Construction est le creuset de la culture d’entrepreneur du Groupe et de son schéma de management, qui conjugue décentralisation, travail en réseau, autonomie et responsabilité individuelle de l’encadrement, valorisation des hommes et réactivité des organisations.