Payroll Administrator

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

This position is responsible for the time entry for approximately 415 permanent and part-time employees and 35 casual employees. Specifically entering all bi-weekly employee exceptions, absences, additional time or schedule changes and all hours for hourly staff as provided by department supervisors. Reviews time sheets to ensure accuracy of time entry codes to avoid errors and situations of incorrect pay. Responsible for downloading data from VIP Human Resources Information System to create Pre-generated Timesheets for the Caretaking and Trades position groups.

This position will respond to calls and emails from staff with pay questions or inquiries. Provides reporting from the VIP system to Supervisors, Managers, Directors or Assistant Directions on a scheduled and exception basis as requested. Treats all matters with sensitivity, discretion and confidentiality.

Three years of directly related administrative experience is required. Payroll/HR Administration experience in a large unionized payroll environment is preferred. A thorough understanding of the UNIFOR, AESES collective agreements and EMAPS regulations, particularly regarding payroll administration and staff matters, is preferred.

The qualifications and experience we’re looking for:

• Completion of a formal training program in a related discipline from a recognized institute plus three years of directly related experience.
• An undergraduate degree is preferred.
• Three years of directly related administrative experience is required.
• Payroll /HR Administration experience in a large, unionized, payroll environment is preferred.
• Thorough understanding of the UNIFOR, AESES collective agreements, and EMAPS regulations, particularly regarding payroll administration and staff matters, is preferred.
• Knowledge of relevant University of Manitoba policies and procedures is preferred.
• Knowledge of Province of Manitoba employment standards is preferred.
• Experience in developing, implementing, and evaluating administrative procedures is preferred.
• An acceptable equivalent combination of education and experience may be considered.
• Intermediate skill level in use of Microsoft Excel and Word is required.
• Accuracy and good written and verbal communication skills are required, particularly skills in dealing effectively with users having varying levels of technical understanding.
• Demonstrated initiative, common sense, creativity, diplomacy, and the ability to work independently using established policies and procedures are required.
• Must have the ability to analyze data and prepare reports is required.
• Must be able to maintain confidentiality and manage information of a sensitive nature is required.
• Must be bendable required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.
• Must have excellent organizational, problem-solving skills and attention to detail.
• Project management experience is an asset,
• Experience utilizing VIP or other large Payroll /HR system is preferred.

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Closing Date: August 13, 2025

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Types: Full-time, Permanent

Pay: $49,750.35-$67,764.45 per year

Benefits:

• Dental care
• Extended health care

Work Location: In person