We are seeking a vibrant and detail-oriented Project Coordinator of Sales & Marketing, integral to the success of Project Launches and on-going Sales Programs across existing and upcoming Communities.

This role involves supporting various aspects of project delivery, including campaign execution and data analysis. The Coordinator will also assist with Community and product launches, Sales events, Homeowner events, and supporting/maintaining the Sales Centres and Model Homes.

Why Caivan?

Industry Leading Wages

Annual Paid Operations Shutdown (in addition to Paid Vacation Days)

Complimentary Daily Lunch Program

Free Parking

Onsite Training & Development Programs

Company-Paid Health & Dental Coverage

Coordinating Benefits

Life Insurance where applicable

Group Benefits & Perks (including Goodlife & Bell Mobile)

Use of ADP (HR Portal) – easily access your employee information, paystubs & schedule time off

Recognition Programs (contributions, milestones etc.)

Bi-Weekly Payments directly to your bank account

You Will Bring

• Bachelor’s Degree required in Business Administration, Marketing or similar program
• 2-3 years of experience in a Project Coordination role – New home construction experience is considered an asset (low-rise or high-rise)
• 2-3 years experience with website CMS platform and some HTML are required – experience with WordPress is considered an asset
• 2-3 years experience with database email design and deployment is required
• Proficiency with MS Suite – strong knowledge of Excel and PowerPoint is required

Exceptional Skills

• Knowledge of SQL and Power BI considered an asset
• Graphic Design experience and knowledge of design tools/software considered an asset
• Strong attention to detail, takes pride in quality, and works with a sense of urgency
• Excellent communication skills and commitment to continuous learning

Key Responsibilities

Project Support

• Assist in developing and implementing execution plans for marketing initiatives and promotional campaigns

Campaign Assistance

• Ensure that campaigns are delivered on-schedule and meet quality expectations across various channels (including website, digital ads, eblasts, signage, etc.)

• Help track success metrics for marketing campaigns such as audience engagement & traffic

Event Coordination

• Support the planning and execution of Sales events and Homeowner events, ensuring smooth operations and successful outcomes

Team and Vendor Coordination

• Facilitate effective communication and coordination with third-party creative agencies, vendors, and internal teams, ensuring quality performance and timely delivery of all goods & services

Sales Center and Model Home Support

• Aid in maintaining and managing Sales Centres and Model Homes to ensure they are professionally presented including displays & collateral

Budget and Resource Tracking

• Contribute/Assist in processing invoices and help manage resource allocation to ensure efficient usage

Adaptability and Problem-Solving

• Identify and address challenges as they arise, providing support in day-to-day problem-solving

Additional Notes

• A valid driver’s license and access to a reliable vehicle are required
• Ability to work full time and in-person, including evenings & weekends
• Extended periods at a computer may be required at times

We carefully review all applications and will contact candidates whose skills, experience, and qualifications most closely align with the requirements of the position.

We are committed to providing an inclusive recruitment process. If you require accommodation at any stage of the selection process, please contact Human Resources and we will work with you to meet your needs.

This position is available due to a new role vacancy.