About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Job Overview:

Reporting to the Property Manager, the Property Administrator is pivotal in supporting the day-to-day operations of the property management team, with a strong focus on financial administration, tenant relations, and lease compliance. The ideal candidate will bring a solid foundation in accounting or bookkeeping, excellent organizational skills, and a commitment to delivering exceptional service to tenants and stakeholders.

Responsibilities:

• Leverage Yardi system for accounts payable - code, verify and input of invoices, issuance of purchase orders.
• Prepare and reconcile monthly Visa transaction statements in Workday.
• Accounts receivable - reporting, support, and bank deposits.
• Prepare and provide tenant statements of account and ensure accuracy of posted rental charges, payments and chargebacks.
• Actively liaise with tenants on all accounts receivable matters and reconcile accounts.
• Read and understand leases to ensure accurate information is received and maintained.
• Distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met.
• Prepare and distribute tenant correspondences, such as letters and bulletins.
• Maintain tenant lists/files on SharePoint.
• Maintain and update contract schedule and various databases.
• Administer lease-related payments (i.e. tenant allowances).
• Monitor and follow up on QuadReal Connect requests to ensure overall service delivery is consistent with QuadReal standards.
• Correspond with tenants to ensure accurate insurance certificates/coverage.
• Maintain and update tenant contact information, including phone numbers, contact names and emergency contact information in CRM and Yardi.
• Liaise with tenants and facilitate timely communication.
• Embrace and proactively support QuadReal’s culture of environmental sustainability, and corporate and social responsibility.
• Other duties as directed by the Property Manager.

Experience and Qualifications:

• Three or more years’ experience in a similar role with an accounting and/or bookkeeping focus.
• Basic understanding of lease interpretation and real estate industry experience would be considered an asset.
• Post secondary education in a related field is preferred.
• Experience with Yardi is considered an asset.
• Excellent customer service skills and seamlessly collaborate.
• Strong organizational, multitasking and time management skills.
• Excellent analytical and creative problem-solving skills.
• Strong oral and written communication skills in English, other language an asset.
• Ability to prioritize workload and handle competing priorities and deadlines.

Don’t have all of the above skills? Don’t worry, we still want to hear from you!

The expected annualized base salary range for this role is $64,000 - $72,000.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

QuadReal offers a competitive total rewards package in addition to the base pay, which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined contribution pension plan and paid time off.

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Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.