Job ID

74898

Job Title

Department HR Coordinator

Regular/Temporary

Regular

Location

Central Campus

Open Date

03/23/2026

Job Type

Continuing

Close Date

04/12/2026

Employee Group

TMG

Favorite Job

Department

HR Strategic Partners

Full/Part Time

Full-Time

Salary Grade/Band

Band G

Salary Range

$54778.00 - $67298.00 (annual)

Job Code

010296

Hiring Range

$54778.00 - $65671.00

Existing Vacancy

Yes - Backfilling as Existing

Target Number of Openings

1

Hours per Week

35

Posting Details

HR Mission: As value-added service partners we cultivate human potential and champion an inclusive culture by: Enabling University strategy; Collaborating with our community; Delivering service excellence; and Empowering learning & growth.

McMaster University is multi-faceted with multiple locations and constituencies. As a result, Human Resources support and services at McMaster have developed over time to meet a spectrum of stakeholder needs. The Human Resources Services team consists of functional units such as HR Operations (Payroll and Data Management, HR Client Services, HR Systems Strategy, Reporting and Analytics), Talent, Equity & Development, Employee & Labour Relations, Total Compensation, and Health, Safety & Risk Management, who enable the delivery of comprehensive Human Resources programs and services in collaboration with leaders, HR area offices and HR practitioners across our community.

The Department HR Coordinator provides dedicated and embedded operational HR support including coordination of the Nuclear Organization’s core human resources activities and transactional matters. The HR Coordinator will collaborate with leaders and administrators as well as HR leaders and Centres of Expertise to ensure an inclusive, positive, and productive workplace culture and optimal alignment of staff resources with evolving needs. They will also assist in the design and delivery of operational HR, Talent, and EDI priorities for their portfolio.

As a member of the HR team, the HR Coordinator models the values of Trust, Respect, Teamwork, Integrity, and Accountability in all their actions. They will work with other HR, academic and university partners at McMaster to explore new ways to build and sustain relationships based on collaboration and mutual trust and will participate in HR Networks and Communities of Practice to gain learning and share insights on items which will help inform future programming and process improvements.

JOB SUMMARY

Reporting to the Lead, HR Strategic Partnerships (with accountability to the Manager, Administration and Finance), the Department HR Coordinator is responsible for organizing and performing a full range of administrative duties that require a thorough understanding of established HR functions, policies, and procedures. This includes responsibility for accurately supporting department payroll and human resources transactions and providing general recruitment and onboarding support, primarily for short-term and limited-term hires. This will include coordination and facilitation of activities, meetings and documentation supporting job postings, recruitment and selection processes, general HR reporting and administration, as well as processing and monitoring of related HR eForms and other HR transactions from the department perspective.

This position is responsible for ensuring compliance with, and/or advocating for continuous improvements in, HR policies and procedures, requiring core knowledge of university policies and procedures as well as relevant external legislation (e.g. Employee Standards Act, Canada Human Rights Code, WSIA, etc.) and best practices. The incumbent will support the HRSP, Faculty leadership and Departmental administrators on HR programs and initiatives where required.

ACCOUNTABILITIES

• Recruitment/Selection/Onboarding

• Contributes to talent management and EDI practices that support the departments’ strategic plan.

• Assists with full-cycle recruitment activities; helps to develop job descriptions, job openings and postings, and supplementary materials for the posting process according to relevant University guidelines.

• Supports the selection process including developing assessments, screening, interviewing, reference checks and making recommendations in collaboration with hiring managers.

• Prepares and collects necessary documentation for the hiring of various employee groups (temporary/casual, Unifor, CUPE…), including but not limited to account information, letters of offer, contract extensions, and information required for payroll in partnership with Department Administrators, and liaising with HR contacts as appropriate.

• Co-ordinate recruitment, create position codes and job openings in Mosaic; co-ordinate external job postings; disseminate application materials for selection committees; co-ordinating interviews and verifying employment references

• Facilitates orientation program(s), packages, policies, and procedures for all staff in collaboration with the department leadership team and Department Leader(s), engaging the Talent Centre of Expertise as required.

• Reviews orientation issues and best practices and involves appropriate groups as resources for individual orientation needs.

• HR Administration/Service Excellence

• Identifies and implements process improvements in the area of Human Resources.

• Deals with sensitive or personal information in a confidential and professional manner.

• Acts as the central point for the department community for accurate and professional human resources guidance and assistance in person, by telephone, or email.

• Advises staff of annual vacation entitlement, maintains and monitors attendance and monitors attendance management.

• Ensures effective records management for all areas of HR, including management of personnel files and confidential information.

• Facilitates employee change processes, HR eForms and other transactions related to staff movements, hires, and terminations.

• Manages full-cycle payroll processes.

• Coordinates required HR reporting and audit requirements.

• Coordinates reporting and documentation related to leaves of absence and accommodations for staff in accordance with policies, procedures, and collective agreements where applicable.

• Documents and maintain administrative procedures and processes.

• Assist employees with the completion of employment and human resources forms (tax forms, LOA request forms, employment verification requests, tuition reimbursements etc).

• Collect, review & process premium payments within the department.

• Training & Development

• Assists in the coordination of HR training to department staff supervisors as needed, working with the HRSP and other HR Centres of Expertise.

• Champions new HR initiative launches within portfolio (i.e. new system workflow enhancements, new program/policy implementation), ensuring awareness of upcoming initiatives, and supporting teams through required change.

• Health and Safety

• Coordinates health and safety programs, advises on and monitors compliance to required health and safety training, working alone policy, emergency evacuation procedures, and incident/injury reporting

• Liaises with EOHSS and health and safety groups as necessary.

• Manages WSIB claims in cooperation with Employee Health Services and the HRSC.

• Other

• Builds strong relationships and networks across the department and the organization.

• Supports broader department administrative hub requirements.

• Actively participates in department administration meetings.

• Participates in HR Forums and HR Network sessions and events.

• Provides ongoing feedback to HRSP, HR Leaders and Centres of Expertise, regarding department HR needs and opportunities for program development, resources and to drive HR functional excellence and process improvement.

NUCLEAR OPERATIONS SECURITY PROVISIONS

Security clearances and background checks are necessary due to the sensitive nature of the nuclear facility’s operations and regulatory licensing (Nuclear Safety Control Act) requirements. As a condition of employment for this Appointment, you must successfully complete the appropriate and necessary security screenings / clearances (documentation will follow in a separate email). You will be advised in writing by the University whether this condition has been met upon the University's receipt of the results. If you are unsuccessful in these processes, then you will not be able to meet the job requirements and as a result your employment with the University will be terminated.

BEING A NUCLEAR ENERGY WORKER

You will be declared a Nuclear Energy Worker. Given the nature of the work environment where you will be performing your duties, which includes entering and working in radiological hazardous environments, the University requires the use of protective equipment such as respirators, protective clothing, and gloves, as necessary to enter these areas. The University is committed to fostering a safe and healthy work environment.

Pay Transparency Statement

The posted hiring range represents McMaster's typical hiring range for this position. Actual starting salary will depend on factors such as relevant experience, qualifications, internal equity, and market conditions.

Individuals with extensive experience, deep specialized expertise, and/or those who can demonstrate exceptional past performance, as applicable, may be hired at a higher rate within the full range, in accordance with the University compensation policies.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.