Receptionist / Office Administrator
Top Benefits
About the role
Administrative Support Job Descriptions Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add an Receptionist/Office Administrator to the Scandi Family! This is a contract position ending May 29th 2026.
What's In It For You
- Awarded one of Canada's Best Managed Companies: We're committed to a high level standard of excellence for both clients and our Scandi Family.
- Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term so we offer a tuition reimbursement program for professional development.
- Stability and Job Security: Even through tough economic times we've continued to steadily grow, and we aren't slowing down any time soon. With a strong national presence across Canada and growth into the US.
- Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
- Benefits: We offer a comprehensive medical and dental plan as well as personal days off.
What Your Day To Day Will Look Like Reporting into the Manager of Administrative Services this is a contract position working in the head office b ased in Edmonton. Hours: Monday-Friday 7:45am - 4:15pm with a 1-hour lunch (30 minutes paid and 30 minutes unpaid).
- Acting as first point of contact for clients and executives in a prompt manner maintaining a professional and friendly demeanour
- Overseeing and managing email correspondence, calendar appointments, and scheduling and taking meeting minutes
- Completing data entry by compiling, exporting and inputting data into simplified and visually appealing reports
- Creating professional presentations to showcase reports to executives and clients
What You'll Need To Succeed
- Minimum of 1-3 years of administrative experience, including reception
- Previous experience operating a multi-line telephone
- Excellent verbal and communication skills in English (French is an asset)
- Previous experience in office and/or event management would be an asset
- Ability to maintain confidentiality and integrity at all times
- Excellent computer skills, skilful at Word, Outlook, Excel and PowerPoint
- Experience working with 8x8 or other VOIP systems
- Strong communication, with polished and professional presentation
- Ability to drive continuous improvement initiatives with minimal supervision
- Demonstrate a sense of urgency in completing all tasks along with the ability to prioritize and manage numerous tasks simultaneously.
- Demonstrate a sense of urgency in completing all tasks
- Excellent organizational skills
Our Interview Process
- 20 minute preliminary phone interview with our Recruiter
- 40 minute to an hour assessment (soft skills and personality)
- 30 minute MS Teams video interview with the Hiring Manager and direct Supervisor for the role
At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.
About Scandinavian Building Services
Scandinavian's team of 8,000+ cleaning professionals are responsible for putting the shine on 160-million feet of retail and commercial properties nationwide.
Our clients include Canada's largest national retailers, commercial spaces from small offices to large towers, iconic sports and entertainment facilities, industrial spaces, fitness facilities, shopping centers, and much more!
No cleaning challenge is too big or too small for Scandinavian.
Established in 1956, Scandinavian has been owned and operated by the Hay family since 1982. Their high standards – and total commitment to providing the best customer service in the business – permeate the entire organization.
Scandinavian strives to be an innovative leader in the janitorial industry and has set itself apart by creating a proprietary QA/QC software called ScandiTRAC, through which customers are provided full transparency and accountability.
Using technology, we gather analytic information to meet individual customer and site-specific needs, bringing you better service, cost savings, and efficiencies.
Scandinavian takes a customer centric approach to the way business is done in order to meet and exceed the needs of individual customers. We also take great effort in creating long lasting partnerships that are beneficial to both parties.
Scandinavian – Our reputation is spotless!
Sectors that We Service: • Retail • Public Sector • Commercial and Office Properties • Arts, Sports, & Entertainment • Educational Facilities • Healthcare Centers and Hospitals • Commercial Cleanup
We also provide a variety of Special Services that include but are not limited to the following: • Parking Lot Maintenance; • Pressure Washing; • High Dusting; • Snow Removal; • Steam Cleaning; • Stone Care; and • Concrete Care etc.
Receptionist / Office Administrator
Top Benefits
About the role
Administrative Support Job Descriptions Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add an Receptionist/Office Administrator to the Scandi Family! This is a contract position ending May 29th 2026.
What's In It For You
- Awarded one of Canada's Best Managed Companies: We're committed to a high level standard of excellence for both clients and our Scandi Family.
- Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term so we offer a tuition reimbursement program for professional development.
- Stability and Job Security: Even through tough economic times we've continued to steadily grow, and we aren't slowing down any time soon. With a strong national presence across Canada and growth into the US.
- Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
- Benefits: We offer a comprehensive medical and dental plan as well as personal days off.
What Your Day To Day Will Look Like Reporting into the Manager of Administrative Services this is a contract position working in the head office b ased in Edmonton. Hours: Monday-Friday 7:45am - 4:15pm with a 1-hour lunch (30 minutes paid and 30 minutes unpaid).
- Acting as first point of contact for clients and executives in a prompt manner maintaining a professional and friendly demeanour
- Overseeing and managing email correspondence, calendar appointments, and scheduling and taking meeting minutes
- Completing data entry by compiling, exporting and inputting data into simplified and visually appealing reports
- Creating professional presentations to showcase reports to executives and clients
What You'll Need To Succeed
- Minimum of 1-3 years of administrative experience, including reception
- Previous experience operating a multi-line telephone
- Excellent verbal and communication skills in English (French is an asset)
- Previous experience in office and/or event management would be an asset
- Ability to maintain confidentiality and integrity at all times
- Excellent computer skills, skilful at Word, Outlook, Excel and PowerPoint
- Experience working with 8x8 or other VOIP systems
- Strong communication, with polished and professional presentation
- Ability to drive continuous improvement initiatives with minimal supervision
- Demonstrate a sense of urgency in completing all tasks along with the ability to prioritize and manage numerous tasks simultaneously.
- Demonstrate a sense of urgency in completing all tasks
- Excellent organizational skills
Our Interview Process
- 20 minute preliminary phone interview with our Recruiter
- 40 minute to an hour assessment (soft skills and personality)
- 30 minute MS Teams video interview with the Hiring Manager and direct Supervisor for the role
At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.
About Scandinavian Building Services
Scandinavian's team of 8,000+ cleaning professionals are responsible for putting the shine on 160-million feet of retail and commercial properties nationwide.
Our clients include Canada's largest national retailers, commercial spaces from small offices to large towers, iconic sports and entertainment facilities, industrial spaces, fitness facilities, shopping centers, and much more!
No cleaning challenge is too big or too small for Scandinavian.
Established in 1956, Scandinavian has been owned and operated by the Hay family since 1982. Their high standards – and total commitment to providing the best customer service in the business – permeate the entire organization.
Scandinavian strives to be an innovative leader in the janitorial industry and has set itself apart by creating a proprietary QA/QC software called ScandiTRAC, through which customers are provided full transparency and accountability.
Using technology, we gather analytic information to meet individual customer and site-specific needs, bringing you better service, cost savings, and efficiencies.
Scandinavian takes a customer centric approach to the way business is done in order to meet and exceed the needs of individual customers. We also take great effort in creating long lasting partnerships that are beneficial to both parties.
Scandinavian – Our reputation is spotless!
Sectors that We Service: • Retail • Public Sector • Commercial and Office Properties • Arts, Sports, & Entertainment • Educational Facilities • Healthcare Centers and Hospitals • Commercial Cleanup
We also provide a variety of Special Services that include but are not limited to the following: • Parking Lot Maintenance; • Pressure Washing; • High Dusting; • Snow Removal; • Steam Cleaning; • Stone Care; and • Concrete Care etc.