Office Administrator
About the role
Build the Future with us!
We build Relationships. We build Communities. We build the Future. At Lindsay Construction, we have been growing the communities of Atlantic Canada for over 60 years and we want you to join us! Be part of something great and feel the impact you make on the community you live in.
Reporting to the Construction Director, Newfoundland, the Office Administrator serves as the office receptionist/front desk representative and provides a warm and professional first impression and presence in the reception area to internal and external stakeholders. The Office Administrator also supports project and office team members with a variety of administrative tasks.
Position Responsibilities
Accountabilities include, but are not limited to, the following
Serve as the face of the organization to greet visitors, answer telephones, and accept/arrange deliveries Assist with general inquiries; direct visitors to appropriate location (e.g., office, boardroom, and other office areas/rooms); provide coffee, tea, and water as requested Manage incoming and outgoing telephone calls, including coverage for other offices Maintain a clean, tidy front reception and coffee area Book travel and accommodations Coordinate maintenance of office equipment (e.g., verify printers are stocked with paper and toner, troubleshoot problems, communicate with IT or repair service providers as necessary) Assist with office IT related support (helping with attachments, connecting remotely, conference call set up, video conference call set up, etc.) Coordinate incoming and outgoing mail (e.g., sort and distribute incoming mail, prepare packages for courier or mail) Create and maintain electronic and paper files of reports and job site documents Prepare and distribute meeting minutes Create and maintain project files Assist Contract Administration Coordinators in overflow workload Prepare and assemble Operation and Maintenance manuals Maintain incoming and outgoing job site documents and facilitate job related correspondences as required by project teams. Assist project teams (e.g., collection, reproduction, distribution, control, and filing of job documents)
Job Requirements
The ideal candidate will meet the following criteria
Post-secondary education in Administration or a related discipline, or equivalent experience Experience in an administrative support role General knowledge of standard office procedures Strong attention to detail Ability to respond promptly to changing demands to assist in meeting critical deadlines Ability to work independently and collaboratively Proficient in the general use of computers, particularly with Microsoft Word, Excel, and Outlook Willingness and ability to learn new software applications and remain current with software changes Ability to work productively on several projects at once while coping with frequent interruptions Ability to respond to inquiries or complaints from internal and external stakeholders Strong verbal and written communication skills Strong organizational skills Professionalism, maturity, and judgment and maintaining a professional business appearance Willingness to learn new things Strong work ethic and self-motivated
How To Apply
Please use the link provided to apply. We thank all applicants for their interest, however only those selected for an interview will be contacted.
Apply for This Job
Not the right fit? Search for Office Administrator jobs in Mount Pearl, Newfoundland and Labrador, Canada
About Lindsay Construction
Lindsay Construction is a company of engineers, contractors, and managers active in both civil and building construction throughout the Atlantic Provinces. We have been continuously in business since 1959 and over this time have earned a reputation for performance, quality work, and financial stability.
Lindsay offers outstanding capabilities in Design-Build, Construction Management, General Contracting, Trade Contracting, and Service Work.
Building across the spectrum of civil, industrial, commercial, institutional, and special project construction, we possess a diversified capacity for projects large and small. Lindsay is unique in offering specialized building systems including Tilt-Up Concrete, Pre-Engineered Metal Buildings, Nuform, Conventional Steel, and Wood Frame.
Lindsay has the depth and experience in field and management personnel to provide full design and construction services whether it entails renovations to an existing space or a new facility altogether.
Our Service Group creates value for clients by connecting the wealth of knowledge, acquired during the course of your building project, to the on-going operation and maintenance of the facility. As well, each of our specialties can provide the optimal solution for each project by utilizing our skilled team of in-house designers and trained Site Superintendents. This combined knowledge and abundant experience will assist in determining the optimal solution for your construction needs.
Similar Jobs
Office Administrator
About the role
Build the Future with us!
We build Relationships. We build Communities. We build the Future. At Lindsay Construction, we have been growing the communities of Atlantic Canada for over 60 years and we want you to join us! Be part of something great and feel the impact you make on the community you live in.
Reporting to the Construction Director, Newfoundland, the Office Administrator serves as the office receptionist/front desk representative and provides a warm and professional first impression and presence in the reception area to internal and external stakeholders. The Office Administrator also supports project and office team members with a variety of administrative tasks.
Position Responsibilities
Accountabilities include, but are not limited to, the following
Serve as the face of the organization to greet visitors, answer telephones, and accept/arrange deliveries Assist with general inquiries; direct visitors to appropriate location (e.g., office, boardroom, and other office areas/rooms); provide coffee, tea, and water as requested Manage incoming and outgoing telephone calls, including coverage for other offices Maintain a clean, tidy front reception and coffee area Book travel and accommodations Coordinate maintenance of office equipment (e.g., verify printers are stocked with paper and toner, troubleshoot problems, communicate with IT or repair service providers as necessary) Assist with office IT related support (helping with attachments, connecting remotely, conference call set up, video conference call set up, etc.) Coordinate incoming and outgoing mail (e.g., sort and distribute incoming mail, prepare packages for courier or mail) Create and maintain electronic and paper files of reports and job site documents Prepare and distribute meeting minutes Create and maintain project files Assist Contract Administration Coordinators in overflow workload Prepare and assemble Operation and Maintenance manuals Maintain incoming and outgoing job site documents and facilitate job related correspondences as required by project teams. Assist project teams (e.g., collection, reproduction, distribution, control, and filing of job documents)
Job Requirements
The ideal candidate will meet the following criteria
Post-secondary education in Administration or a related discipline, or equivalent experience Experience in an administrative support role General knowledge of standard office procedures Strong attention to detail Ability to respond promptly to changing demands to assist in meeting critical deadlines Ability to work independently and collaboratively Proficient in the general use of computers, particularly with Microsoft Word, Excel, and Outlook Willingness and ability to learn new software applications and remain current with software changes Ability to work productively on several projects at once while coping with frequent interruptions Ability to respond to inquiries or complaints from internal and external stakeholders Strong verbal and written communication skills Strong organizational skills Professionalism, maturity, and judgment and maintaining a professional business appearance Willingness to learn new things Strong work ethic and self-motivated
How To Apply
Please use the link provided to apply. We thank all applicants for their interest, however only those selected for an interview will be contacted.
Apply for This Job
Not the right fit? Search for Office Administrator jobs in Mount Pearl, Newfoundland and Labrador, Canada
About Lindsay Construction
Lindsay Construction is a company of engineers, contractors, and managers active in both civil and building construction throughout the Atlantic Provinces. We have been continuously in business since 1959 and over this time have earned a reputation for performance, quality work, and financial stability.
Lindsay offers outstanding capabilities in Design-Build, Construction Management, General Contracting, Trade Contracting, and Service Work.
Building across the spectrum of civil, industrial, commercial, institutional, and special project construction, we possess a diversified capacity for projects large and small. Lindsay is unique in offering specialized building systems including Tilt-Up Concrete, Pre-Engineered Metal Buildings, Nuform, Conventional Steel, and Wood Frame.
Lindsay has the depth and experience in field and management personnel to provide full design and construction services whether it entails renovations to an existing space or a new facility altogether.
Our Service Group creates value for clients by connecting the wealth of knowledge, acquired during the course of your building project, to the on-going operation and maintenance of the facility. As well, each of our specialties can provide the optimal solution for each project by utilizing our skilled team of in-house designers and trained Site Superintendents. This combined knowledge and abundant experience will assist in determining the optimal solution for your construction needs.