About The Company Export Packers Company Limited is a multi-faceted, growth-oriented international food company. Since 1937, this privately owned family company based in Ontario, Canada, has built itself into a global food expert, providing exceptional service and innovative solutions to its industry partners. The company’s success is driven by its dedicated employees' professionalism and entrepreneurial spirit. Our Head office is located in Brampton, Ontario.

Role Summary

We are seeking a detail-oriented and proactive Administrative Assistant to join our Fresh Seafood team. This position requires strong administrative skills, excellent multitasking abilities, and a problem-solving mindset in a fast-paced environment. You will play a vital role in coordinating logistics functions, maintaining accurate data, and supporting both internal teams and external partners. The successful candidate must be highly organized, adaptable, and capable of managing on-call responsibilities every other weekend.

Responsibilities

• Provide administrative support, including accurate and timely data entry and document handling.
• Manage multiple spreadsheets and generate summary reports using Microsoft Excel.
• Update and balance weekly sales reports and purchase orders.
• Post weekly sales data and manage returns for both sales and purchases.
• Update and track supplier and vendor claims.
• Coordinate product transfers internally and with external partners.
• Process invoicing and update the logistics system accordingly.
• Create new accounts and maintain accurate records of existing accounts.
• Match vendor documentation with corresponding purchase orders.
• Draft and respond to emails and correspondence professionally and promptly.
• Facilitate onboarding documentation for new hires and forward completed forms to head office.
• Track and report weekend shift hours to corporate payroll.
• Participate in extra hours as needed to meet business demands.
• Remain on-call every other weekend to troubleshoot and coordinate inbound shipments.
• Other duties as assigned

Qualifications/Skills

• Minimum 2-3 years of experience in logistics, supply chain support, or a related administrative role.
• Proficient in Microsoft Excel with experience creating and managing spreadsheets and reports.
• Strong mathematical skills with the ability to calculate weights and reconcile data accurately.
• Exceptional attention to detail and organizational skills.
• Ability to multitask, prioritize work, and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Proven ability to work independently and as part of a collaborative team.
• Experience with logistics software or ERP systems is an asset.

Benefits

• Hybrid - 1 day work from home per week
• Summer hours (half day off every Friday between Victoria Day weekend and Labor Day weekend)
• Competitive vacation and Personal day policy
• Employee Discounts on the consumables
• Employee Assistance Program
• Company Paid Benefits
• RRSP Match Program

Export Packers is an equal opportunity employer committed to promoting diversity of thought, ideas, perspective and people. We create an inclusive environment that attracts, retains and values people of all backgrounds by treating all people in a way that allows them to maintain their dignity and independence through inclusion, integration and equal opportunity. We are committed to meeting the needs of those who interact with Export Packers in accordance with Federal and provincial laws. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, Export Packers has an Accommodation Policy as part of our hiring process. Should you require accommodation, please advise the People & Culture Department. Please note: A criminal background check is required for all candidates and will be conducted in the final stages of the hiring process. This will be facilitated by our team, with full details provided during the selection process.