Executive Assistant

Permanent Full-time

Are you naturally collaborative, service-oriented and community-focused? Do you want to make a difference in your community and be part of an organization that has a direct impact on the quality of life of residents in the Comox Valley? At the Comox Valley Regional District (CVRD) we are committed to fostering a respectful, inclusive, equitable and diverse workplace which is representative of the community we serve.

Our core values-collaboration, service, accountability and sustainability help guide us in everything we do. If you share our commitment and values, please consider applying with us.

In addition to the Comox Valley being an attractive geographic location to live and play, rich in rural agriculture, vibrant urban development, meandering coastline and dramatic mountains, working at the CVRD provides work/life balance through flexible work options, competitive salary and wages, employer-paid benefits package, and municipal pension plan. At the CVRD we value continual learning and growth and support employees’ development through technical, professional, and leadership training.

Working with the CVRD is a plus for everyone. To learn more, visit our website at www.comoxvalleyrd.ca/about/careers/work-cvrd

We are accepting applications for a permanent full-time Executive Assistant to join our team. The Executive Assistant is responsible for managing the smooth and efficient operation of the Office of the Chief Administrative Officer (CAO) and provides administrative assistance to the CVRD’s human resources department.

Reporting to the CAO, the primary responsibilities of this role include:

• Managing the executive administration function to support the activities of the CAO;

• Coordinating, monitoring and maintaining communications and information flow between the CAO and the executive management team, as well as with the board of directors, board committee members, elected officials and senior officials of various organizations and governments;

• Researching information from multiple sources and preparing summaries and briefing notes;

• Organizing and coordinating submissions from the CAO’s office for the board and board committees;

• Providing executive administrative support services to the CAO including calendar management, responding to inquiries, preparing correspondence for signature, arranging travel and accommodation, assembling information and materials for meetings, and preparing presentations;

• Planning, organizing and scheduling all CAO meetings and attending meetings, serving as recording secretary as required;

• Assisting with budgets, expense tracking, and contract administration;

• Providing administrative support services as required to the board chair, board directors, Senior Manager of Human Resources and Senior Manager of Strategic Initiatives

• Providing confidential administrative support to the human resources department including preparing postings, collecting applications, arranging interviews, preparing offer and first day letters, maintaining personnel files and updating the website;

• Coordinating and supporting learning and development initiatives in alignment with CVRD’s Learning and Development Framework;

• Coordinating quarterly reporting of legal activities for the board;

• Fostering productive working relationships internally and externally with a wide variety of partners;

• Providing information, guidance, mentorship and support to the Branch Assistants and other administrative support staff;

• Leading and supporting the planning and organizing of corporate-wide events and other special projects.

Our ideal candidate is:

• A strong communicator with a collaborative approach, excellent interpersonal and public relations skills;

• Able to establish and maintain effective relationships with board and committee members, external partners, the public and other CVRD staff;

• Courteous and tactful with the ability to effectively respond to complaints when required and resolve a variety of multi-dimensional situations with diplomacy, confidentiality and good judgment;

• Experienced in executive office administration, working with senior executives and a board of directors, with a minimum of five years of directly related experience, preferably in local government;

• Educated in office administration, business, public administration or another relevant discipline including a certificate or diploma at the post-secondary level (an equivalent combination of education and experience may be considered);

• Knowledgeable in the practices and processes involved in local government office administration;

• An advanced user of Microsoft Office Suite and related office software, SharePoint, and Adobe Acrobat, with strong keyboarding skills;

• Accurate and efficient with strong research and writing skills;

• Able to accommodate a flexible work schedule with occasional work outside of regular hours to attend meetings and events;

• A certificate in local government administration and emergency management training is preferred.

A valid BC Class 5 driver’s license is required for this role. Successful candidates will be required to consent to a Canadian Criminal Record Check.

This is an exempt position with a current annual salary range of $74,017 to $87,949. To review the complete job description and to apply go to www.comoxvalleyrd.ca/jobs**.**

The closing date for this position is December 8, 2025 at 3:00 pm. Applications for available positions with the CVRD must be received prior to the indicated closing date and time. We appreciate all applications; however, only short-listed candidates will be contacted. If your application is shortlisted, you will be contacted in a timely manner to arrange an interview. Virtual or in-person interviews are available. Interviews for this opportunity will take place in January 2026.

The CVRD respectfully acknowledges the land on which it operates is on the unceded traditional territory of the K’ómoks First Nation, the traditional keepers of this land.

The CVRD is committed to providing a safe, respectful and inclusive work environment. We celebrate diversity and welcome applications from all qualified candidates.

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience : 5 years or more