Administrative Assistant
About the role
Position: Administrative Assistant
Competition Number: 2025-136
Hours of Work: 30 to 37.50 hours per week. Days (Monday – Friday).
Reports to: Clinical Director: Housing, Crisis, and Supports
Vacancies: One (1)
Hourly Rate: $ 40.39 – $ 49.03
Job Status: Permanent
Union/Non-Union: Non-Union
Location: Kingston, ON
2025-136 Administrative Assistant
Job Summary:
Reporting to the Clinical Director: Housing, Crisis and Supports, the Administrative Assistant provides administrative support to both Clinical Directors of the as well as generalized support for Program Managers in order to ensure the efficient operation of programs and services within the organization. The incumbent performs a wide range of duties including scheduling, document preparation, data management, and internal and external communications. Working collaboratively with leadership, the Administrative Assistant supports day-to-day operations, supports leadership priorities, maintains accurate and confidential records, assists with special projects, and contributes to the smooth coordination of program activities through strong organization, sound judgment, and professionalism in a dynamic environment.
Minimum Qualifications:
- Diploma in a relevant field (e.g. Executive Administration, Office Management)
- Three (3) years’ experience providing senior level administrative support, preferably in a not-for-profit environment
- French Language proficiency considered an asset.
Knowledge, Skills and Abilities:
- Demonstrated ability to utilize and maintain effective office procedures and practices
- Strong interpersonal skills and well developed written and verbal communication skills
- Excellent customer service skills with demonstrated ability to tactfully and professionally address situations involving confidential information
- Advanced proficiency in the use of database, word processing, spreadsheet, presentation, internet and communication computer applications; MS Office preferred, along with excellent keyboarding skills
- Demonstrated editing and proof-reading skills with strict attention to detail
- Demonstrated problem-solving abilities
- Excellent organization and prioritizing skills, along with the ability to multitask in a fast-paced environment and observe deadlines
- Ability to compile, prepare and maintain detailed records
- Ability to work autonomously as well as collaboratively in a team environment
- Demonstrated commitment to high professional ethical standards
- Require to provide a satisfactory criminal record check, including vulnerable sector screening, prior to hire
- Required to provide a satisfactory criminal reference check (CRC) with Vulnerable Sector Screening prior to hire.
Please submit a resume and cover letter as one document only quoting_ Competition Number 2025-136 to: _careers@amhs-kfla.ca
AMHS-KFLA strives to be a diverse and inclusive workplace. We encourage applications from all candidates who would contribute to the diversity of our community and enhance our ability to provide quality services to our clients.
Expected hours: 30 – 37.50 per week
Work Location: In person
About Addiction & Mental Health Services - KFLA
AMHS-KFLA is a non-profit organization providing mental health and addiction services to nearly 8,000 people across Kingston, Frontenac, Lennox and Addington.
Focusing on a client-centred model of care, AMHS-KFLA's 250+ highly-skilled staff act with an emphasis on psychosocial rehabilitation, harm reduction and evidence-based principles and practices. Quality services are provided with dignity, hope and in confidence.
Our Vision: A community where people have wellness, acceptance and a sense of belonging.
Our Mission: As a leading, transformative and collaborative organization, AMHS-KFLA's mission is to provide responsive, high-quality, community-based addiction and mental health services that empower the people it serves to be well and achieve their full potential.
Our Values:
Compassion - A welcoming and inclusive organization, we cultivate relationships with all stakeholders that encourage and promote recovery and wellness. We are universally positive in all our actions with individuals served and the community.
Innovation - We seek to innovate in all we do. We will be socially entrepreneurial and create a culture of measured risk to achieve organizational and system sustainability.
Excellence - We strive to provide accessible, flexible, integrated services in safe welcoming environments. We have a learning culture where initiative, innovation, and creativity are highly valued. The foundation of our services rests on excellence in all that we do.
Accountability - We will act honestly and with integrity by taking responsibility for our own actions and by holding others responsible for theirs. We will ensure proper stewardship of the public resources placed in our trust.
Administrative Assistant
About the role
Position: Administrative Assistant
Competition Number: 2025-136
Hours of Work: 30 to 37.50 hours per week. Days (Monday – Friday).
Reports to: Clinical Director: Housing, Crisis, and Supports
Vacancies: One (1)
Hourly Rate: $ 40.39 – $ 49.03
Job Status: Permanent
Union/Non-Union: Non-Union
Location: Kingston, ON
2025-136 Administrative Assistant
Job Summary:
Reporting to the Clinical Director: Housing, Crisis and Supports, the Administrative Assistant provides administrative support to both Clinical Directors of the as well as generalized support for Program Managers in order to ensure the efficient operation of programs and services within the organization. The incumbent performs a wide range of duties including scheduling, document preparation, data management, and internal and external communications. Working collaboratively with leadership, the Administrative Assistant supports day-to-day operations, supports leadership priorities, maintains accurate and confidential records, assists with special projects, and contributes to the smooth coordination of program activities through strong organization, sound judgment, and professionalism in a dynamic environment.
Minimum Qualifications:
- Diploma in a relevant field (e.g. Executive Administration, Office Management)
- Three (3) years’ experience providing senior level administrative support, preferably in a not-for-profit environment
- French Language proficiency considered an asset.
Knowledge, Skills and Abilities:
- Demonstrated ability to utilize and maintain effective office procedures and practices
- Strong interpersonal skills and well developed written and verbal communication skills
- Excellent customer service skills with demonstrated ability to tactfully and professionally address situations involving confidential information
- Advanced proficiency in the use of database, word processing, spreadsheet, presentation, internet and communication computer applications; MS Office preferred, along with excellent keyboarding skills
- Demonstrated editing and proof-reading skills with strict attention to detail
- Demonstrated problem-solving abilities
- Excellent organization and prioritizing skills, along with the ability to multitask in a fast-paced environment and observe deadlines
- Ability to compile, prepare and maintain detailed records
- Ability to work autonomously as well as collaboratively in a team environment
- Demonstrated commitment to high professional ethical standards
- Require to provide a satisfactory criminal record check, including vulnerable sector screening, prior to hire
- Required to provide a satisfactory criminal reference check (CRC) with Vulnerable Sector Screening prior to hire.
Please submit a resume and cover letter as one document only quoting_ Competition Number 2025-136 to: _careers@amhs-kfla.ca
AMHS-KFLA strives to be a diverse and inclusive workplace. We encourage applications from all candidates who would contribute to the diversity of our community and enhance our ability to provide quality services to our clients.
Expected hours: 30 – 37.50 per week
Work Location: In person
About Addiction & Mental Health Services - KFLA
AMHS-KFLA is a non-profit organization providing mental health and addiction services to nearly 8,000 people across Kingston, Frontenac, Lennox and Addington.
Focusing on a client-centred model of care, AMHS-KFLA's 250+ highly-skilled staff act with an emphasis on psychosocial rehabilitation, harm reduction and evidence-based principles and practices. Quality services are provided with dignity, hope and in confidence.
Our Vision: A community where people have wellness, acceptance and a sense of belonging.
Our Mission: As a leading, transformative and collaborative organization, AMHS-KFLA's mission is to provide responsive, high-quality, community-based addiction and mental health services that empower the people it serves to be well and achieve their full potential.
Our Values:
Compassion - A welcoming and inclusive organization, we cultivate relationships with all stakeholders that encourage and promote recovery and wellness. We are universally positive in all our actions with individuals served and the community.
Innovation - We seek to innovate in all we do. We will be socially entrepreneurial and create a culture of measured risk to achieve organizational and system sustainability.
Excellence - We strive to provide accessible, flexible, integrated services in safe welcoming environments. We have a learning culture where initiative, innovation, and creativity are highly valued. The foundation of our services rests on excellence in all that we do.
Accountability - We will act honestly and with integrity by taking responsibility for our own actions and by holding others responsible for theirs. We will ensure proper stewardship of the public resources placed in our trust.