The Department of Justice and Public Safety is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.

The Vital Statistics Manager is responsible for the overall management responsibility for the daily operations of the Vital Statistics program and is accountable to the Director for the administration of three statutes: The Vital Statistics Act, the Marriage Act and the Change of Name Act with respect to the registration of all life events with the province of the Division. The position requires an expanded and in-depth knowledge of complex integrated provincial/federal information sharing systems, provincial and federal business rules and user/operational documentation at both levels of government and ability to communicate within those complex partnerships.

Duties will include but are not limited to:

• Decision making authority based on legislative requirements for access to records (e.g. adoption records), name recording criteria (e.g. use of phonetic symbols), and name change eligibility (e.g. age of eligibility);
• Leads strategic planning and business operation planning processes to improve services and optimize program outcomes;
• Representing the vital statistics office on Threat Risk Assessment Provincial Committee to ensure increased levels of security and privacy are maintained for database systems and the physical space for vital statistics programming;
• Determining appropriate policies and procedures of sensitive information and assist in developing and implementing policies that adhere to legislative responsibilities of access and release of personal information;
• Oversight of all vital statistic’s financial transactions, including invoicing, revenue collection, reconciliation, monitoring, and reporting;
• Overseeing financial controls, policies and procedures;
• Overseeing efficiency and effectiveness of business process and vital statistics service delivery;
• Representing the vital statistics office and liaising with appropriate stakeholders regarding interjurisdictional agreements, vendor procurement and contracting, polices and procedures and information sharing involving highly confidential records (e.g. adoptions records);
• Communicating, advising, and administrative decision making on behalf of the vital statistics office regarding program management, service delivery standards, statistical reporting, and legislative requirements;
• Providing advice and administrative decision making for legal, law enforcement, medical, health care, and funeral service providers on applicable legislated requirements, program and procedures;
• Developing and overseeing program performance standards and legislative criteria to ensure compliance with privacy, security, and authentication standards, as well as quality assurance and efficiency standards;
• Ensuring electronic validation and data reconciliation standards for vital event registration, compliance with federal/provincial/territorial MOAs, system integration with other registries (e.g. Health Information Common Client Registry);
• Leading development of employee training, including bundled service initiatives (e.g. birth certificate validations, lost or stolen certificates, and death notices) and new front line service models (i.e. online/via Access PEI).

Minimum Qualifications:

• Masters level degree or equivalent professional designation;
• Considerable experience working in a registry or regulatory environment, interpreting and applying complex legislation;
• Considerable leadership or supervisory experience, including demonstrated conflict resolution and facilitation skills;
• Excellent analytical, problem-solving, and decision-making skills;
• Excellent computer skills;
• Proven interpersonal, leadership, business management, and communication skills are required, including as a provincial/regional representative at national and/or international meetings/forums;
• A demonstrated ability to develop cohesive and respectful relationships within government and among government partners which will contribute to achieving the goals and objectives of the Department.

Other Qualifications:

• Bilingual communication skills in both official languages (written and oral).

Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.

Where possible, submitting an electronic resume or job application is preferred. Otherwise, please return forms to PEI Public Service Commission, P.O. Box 2000, Charlottetown, Prince Edward Island, C1A 7N8. Applications may be sent by fax to (902) 368-4383.

IT IS THE RESPONSIBILITY OF THE APPLICANT TO CONFIRM RECEIPT OF THE APPLICATION, BY TELEPHONE OR IN PERSON PRIOR TO THE CLOSING DATE.

Please ensure that the appropriate Posting ID number is stated on all application forms. You can apply online or obtain an application form by visiting our web site at www.jobspei.ca**. Forms may also be obtained by contacting any PEI Government office, ACCESS PEI Centre, Regional Services Centre, or by telephone (902) 368-4080.**

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