Top Benefits
About the role
Company Description
We are Chandos
Inclusion, collaboration, innovation and courage.
These values speak to our desire to create places where all people belong, listening and learning from one another in a way that sparks ideas and leads to positive changes in our industry and community. They also demonstrate our commitment to a diverse, equitable, and inclusive culture. And, if they resonate with you too, we should talk!
We are 100 percent employee owned and proud to be the first and largest B Corp certified national technical builder in North America, meaning we put our values at the centre of everything we do.
Continuous improvement is core to our success. Championing innovative and collaborative ways to build is just one example of that. Collaborative construction leads to more efficiency, cost savings, social value, and a much better working experience for everyone.
Every day, our teams are working to build places for people to live, work, learn, serve, and play. But above all, we’re building community. And, we’re looking for like-minded people to join us. Together, we can build a better world.
Job Description
Role Overview
The Document Administrator plays a key role in supporting our risk team by managing, tracking, and processing company and project documentation. This position helps ensure consistency, compliance, and alignment with company policies and procedures.
Key Responsibilities
- Review vendor enrollment documentation to ensure compliance with company policies and mitigate risk
- Collaborate with vendors to complete enrollment within two business days and assist with any questions
- Verify and process all incoming vendor change requests
- Partner with operations to prepare and issue subcontract agreements, ensuring proper authorization and signatures are secured
- Track outstanding subcontract agreements and provide status updates to ensure contracts are fully executed within five days of issuance
- Cross-train with the Compliance Administrator to support insurance and bonding processes
- Cross-train with the Expense Administrator to support expense reimbursement and recovery processes
- Assist with additional tasks and projects as assigned by the Supervisor or Managers
Qualifications
Qualifications & Education
- 1–3 years of experience in document control, administration, or accounting
- Experience in the construction industry is an asset
Preferred Qualifications
- Exceptional attention to detail in all aspects of work
- Strong teamwork skills with the ability to work independently when needed
- Clear and professional communication skills with individuals at all levels of the organization
- Ability to learn and adapt to new software and systems
- Experience with Vista and DocuSign is an asset
- Strong organizational and time-management skills
- Ability to interpret and follow company policies and procedures
Additional Information
We recognize that our differences are our greatest strengths. We uncover talent. We nurture talent. And then we give people the tools they need to use their talent to create a positive impact.
- We are 100% employee owned. Every person who works for Chandos can become an owner. There is only one class of units at Chandos, because we believe everyone should be treated equal. We talk about being an entrepreneurial-minded organization and you can be sure we mean it!
- Competitive wages
- Well rounded employer paid benefits program including health, dental, vision care and employee assistance program
- RRSP matching program to aid and prepare employees for long-term financial security
- Educational assistance for employees who wish to pursue job-performance enhancing education
- Recognition and annual salary reviews program
- Leadership conferences that allow employees to connect and collaborate
- Regular company-wide engagement opportunities
Chandos only accepts applications through our portal from individuals. All resumes and applications submitted by an agency or consulting firm will be disqualified from our recruitment process.
Not the right fit? Search for Document Administrator jobs in Edmonton, AB
About Chandos Construction
Chandos is one of North America’s most collaborative and innovative commercial builders. We are 100% employee owned and we are proud to be the first and largest B Corp Certified commercial builder in North America, meaning we put our values at the centre of everything we do. We continuously innovate by championing collaborative construction - leading to more efficiency, cost savings, and a much better working experience for everyone. We are a national technical builder. But most of all we build community. And we pride ourselves on listening to and collaborating with the communities we are building for, going above and beyond what we commit.
We believe in giving everyone a fair shot – which is why we champion the idea of inclusive hiring – a practice that nurtures diverse talent.
We practice social procurement, investing at least 5% of our addressable spend, whether its on construction materials or the coffee for our sites, with businesses that are good for people and the planet.
Over 80% of our work is delivered using collaborative delivery models. In addition to our strength in Construction Management, we are the Canadian leader in Integrated Project Delivery (IPD). Our approach is born out of our simple desire to help others. Our process goes beyond design and construction; it brings value to the communities we serve.
We are Chandos. We Build Better Together.
Similar Jobs
Top Benefits
About the role
Company Description
We are Chandos
Inclusion, collaboration, innovation and courage.
These values speak to our desire to create places where all people belong, listening and learning from one another in a way that sparks ideas and leads to positive changes in our industry and community. They also demonstrate our commitment to a diverse, equitable, and inclusive culture. And, if they resonate with you too, we should talk!
We are 100 percent employee owned and proud to be the first and largest B Corp certified national technical builder in North America, meaning we put our values at the centre of everything we do.
Continuous improvement is core to our success. Championing innovative and collaborative ways to build is just one example of that. Collaborative construction leads to more efficiency, cost savings, social value, and a much better working experience for everyone.
Every day, our teams are working to build places for people to live, work, learn, serve, and play. But above all, we’re building community. And, we’re looking for like-minded people to join us. Together, we can build a better world.
Job Description
Role Overview
The Document Administrator plays a key role in supporting our risk team by managing, tracking, and processing company and project documentation. This position helps ensure consistency, compliance, and alignment with company policies and procedures.
Key Responsibilities
- Review vendor enrollment documentation to ensure compliance with company policies and mitigate risk
- Collaborate with vendors to complete enrollment within two business days and assist with any questions
- Verify and process all incoming vendor change requests
- Partner with operations to prepare and issue subcontract agreements, ensuring proper authorization and signatures are secured
- Track outstanding subcontract agreements and provide status updates to ensure contracts are fully executed within five days of issuance
- Cross-train with the Compliance Administrator to support insurance and bonding processes
- Cross-train with the Expense Administrator to support expense reimbursement and recovery processes
- Assist with additional tasks and projects as assigned by the Supervisor or Managers
Qualifications
Qualifications & Education
- 1–3 years of experience in document control, administration, or accounting
- Experience in the construction industry is an asset
Preferred Qualifications
- Exceptional attention to detail in all aspects of work
- Strong teamwork skills with the ability to work independently when needed
- Clear and professional communication skills with individuals at all levels of the organization
- Ability to learn and adapt to new software and systems
- Experience with Vista and DocuSign is an asset
- Strong organizational and time-management skills
- Ability to interpret and follow company policies and procedures
Additional Information
We recognize that our differences are our greatest strengths. We uncover talent. We nurture talent. And then we give people the tools they need to use their talent to create a positive impact.
- We are 100% employee owned. Every person who works for Chandos can become an owner. There is only one class of units at Chandos, because we believe everyone should be treated equal. We talk about being an entrepreneurial-minded organization and you can be sure we mean it!
- Competitive wages
- Well rounded employer paid benefits program including health, dental, vision care and employee assistance program
- RRSP matching program to aid and prepare employees for long-term financial security
- Educational assistance for employees who wish to pursue job-performance enhancing education
- Recognition and annual salary reviews program
- Leadership conferences that allow employees to connect and collaborate
- Regular company-wide engagement opportunities
Chandos only accepts applications through our portal from individuals. All resumes and applications submitted by an agency or consulting firm will be disqualified from our recruitment process.
Not the right fit? Search for Document Administrator jobs in Edmonton, AB
About Chandos Construction
Chandos is one of North America’s most collaborative and innovative commercial builders. We are 100% employee owned and we are proud to be the first and largest B Corp Certified commercial builder in North America, meaning we put our values at the centre of everything we do. We continuously innovate by championing collaborative construction - leading to more efficiency, cost savings, and a much better working experience for everyone. We are a national technical builder. But most of all we build community. And we pride ourselves on listening to and collaborating with the communities we are building for, going above and beyond what we commit.
We believe in giving everyone a fair shot – which is why we champion the idea of inclusive hiring – a practice that nurtures diverse talent.
We practice social procurement, investing at least 5% of our addressable spend, whether its on construction materials or the coffee for our sites, with businesses that are good for people and the planet.
Over 80% of our work is delivered using collaborative delivery models. In addition to our strength in Construction Management, we are the Canadian leader in Integrated Project Delivery (IPD). Our approach is born out of our simple desire to help others. Our process goes beyond design and construction; it brings value to the communities we serve.
We are Chandos. We Build Better Together.