Regular/Temporary

Temporary

Job Title

Department HR Coordinator

Job ID

72263

Location

Central Campus

Open Date

10/03/2025

Job Type

Limited Term (>12 months)

Close Date

10/12/2025

Employee Group

TMG

Favorite Job

Department

HR Strategic Partners

Salary Grade/Band

Band G

Salary Range

$54778.00 - $67298.00 (annual)

Contract Duration

18.2 Months

Hours per Week

35

Posting Details

Department Description:

The Office of the Registrar provides a number of services to both prospective and current students and is the primary source of information on enrolment, convocation ceremonies and important student dates and events throughout the year. The Office of the Registrar comprises of 8 departments: Student Services & Financial Support, Student Recruitment, Undergraduate Admissions, Student Records, Systems, Scheduling & Examinations, Communications and Central RO Administration and has a staff complement of approximately 100. This dynamic team works together providing assistance to students from the beginning of their time at McMaster University until they graduate.

The Central Administration team in the Office of the Registrar plays a crucial role in delivering convocation ceremonies and supporting all areas of the RO with their human resources, finance budgeting and administrative functions. This unit is responsible for a wide range of centralized functions, ensuring operations are efficient, fiscally responsible, inclusive and policy compliant. The team provides leadership, coaching, advisement, and support in the central portfolios

HR Mission: McMaster University’s Human Resources strives to cultivate a community in which every employee’s experience is that of acceptance, inclusion, belonging, and meaningful connection with the University’s mission and institutional priorities by Championing our University People and Culture: Collaborating with our University and Community Partners; Advancing Service Delivery and Operational Excellence; and Promoting Learning, Development and a Growth Mindset.

Description:

The Department HR Coordinator contributes to the effective delivery of core administrative services that support operational efficiency, compliance and service excellence. Responsibilities include accurately supporting department payroll, talent management, and human resources, processing and reporting transactions and data according to applicable policies, procedures and guidelines (e.g. financial and human resources).

Jointly reporting to the Associate Registrar, Strategic Initiatives and Administration and the HR Partner, the Department HR Coordinator is responsible for organizing and performing a full range of administrative duties that require a thorough understanding of established HR and finance functions, policies and procedures.

This position is responsible for ensuring compliance with, and/or advocating for continuous improvements in policies and procedures requiring core knowledge of university policies and procedures as well as relevant external legislation. The incumbent will support the HRSP, Department leadership and Departmental administrators on HR programs and initiatives where required. The role supports managers within the department to optimally support its diverse activities.

Accountabilities:

The Department HR Coordinator will provide centralized support within the department as follows:

Recruitment/Selection/Onboarding

General recruitment and onboarding support, primarily for short-term and limited-term hires. This will include coordination and facilitation of activities, meetings and documentation supporting job postings, recruitment and selection processes, general HR reporting and administration.

Administration/Service Excellence

• Provide oversight on department’s staff time entry and approval procedures, ensuring training is provided and discrepancies are resolved bi-weekly.
• Preparing and processing documents such as invoices, cheques, account statements and related records in accordance with established policies.
• Identifies and implement process improvements.
• Deals with sensitive or personal information in a confidential and professional manner.
• Ensures effective records management
• Documents and maintain administrative procedures and processes.

Training & Development

• Assists in the coordination of training
• Champions new HR initiative launches within portfolio

Health and Safety

• Coordinates health and safety programs, advises on and monitors compliance to required health and safety training, working alone policy, emergency evacuation procedures, and incident/injury

Other

• Build strong relationships and networks.
• Supports broader department administrative requirements.

Qualifications:

Education: Degree or Diploma in a related field.

Experience: 3 Years HR generalist/administrative experience, preferably in a large, unionized environment.

What we are looking for: An Individual Who…

• Thrives in a structured, detail-heavy environment and enjoys organizing and tracking data.
• Communicate effectively with staff, managers and campus partners, resolving discrepancies and clarifying procedures.
• Has the skills and knowledge to navigate systems and policies to support smooth administrative operations.
• Demonstrates a broad understanding of human resources issues with the ability to resolve complex situations in a diplomatic manner.
• Experience in an academic administrative setting an asset
• Brings knowledge and adaptability to support broader Office of the Registrar administrative requirements.
• Is proficient in MS Office applications (Word, Excel), with strong digital literacy and comfort using administrative systems.
• Is a top performer in your current role with a proven track record of:

  • Demonstrating strong resourcefulness and initiative, with the ability to independently locate and interpret information to support informed decision-making and effective service delivery.

  • Quickly setting priorities and responding to changing demands in a timely and effective manner. Attention to detail and organizational skills

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.