Job ID

Regular/Temporary

Regular

Job Title

Research Program Administrator

72937

Location

St. Joseph's Hospital

Open Date

12/17/2025

Job Type

Continuing

Close Date

01/05/2026

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Psychiatry

Salary Grade/Band

Grade 7

Salary Range

$25.70 - $39.89 (hourly)

Hours per Week

35

Target Number of Openings

1

Posting Details

Schedule

7 hours, 35 hours per week, Monday – Friday;

8:30 am – 4:30 pm – including a 60-minute unpaid lunch

(Hybrid, Mon, Wed onsite and as required)

Education Level

Bachelor’s degree, in related field

Career Level

2 years related experience

Location

St. Joseph’s Hospital, 100 West 5th St.

Anticipated Start Date

February 4th, 2026 (approximate)

Employment Type

Continuing (this role is currently vacant)

Union, JD

Unifor Unit 1, Local No. 5555; JD1117

Salary

Grade 7, starting salary $29.26

Job Description

Department Description:

Ranked as one of the world’s top 100 universities, McMaster University is a research-focused, student-centered institution of higher learning, dedicated to creating a brighter world through the art and science of discovery. We serve our community and our society by inspiring creativity and critical thinking, promoting an enduring love of learning, and exploring innovative research that extends the boundaries of higher knowledge.

The Research Office within the Department of Psychiatry and Behavioural Neurosciences plays a central role in supporting and coordinating research activities across the Department. We work to advance the Department’s research mission by fostering interdisciplinary collaboration, supporting faculty and learners, and facilitating grant submissions and research-related events. In addition, this candidate will actively support and work with the Associate Chair, Research, on the planning and execution of departmental research events and initiatives, as well as coordinating the activities of the Awards Committee to recognize and celebrate research excellence.

To strengthen our support for the growing research community, we are seeking an experienced and detail-oriented research administrative professional to join our team. Reporting to the Director of Administration and the Associate Chair, Research, this role will provide dedicated assistance to faculty and learners throughout the research lifecycle—from grant application development and budget preparation to fund setup and financial oversight. The successful candidate will also contribute to the planning and coordination of departmental research events and serve as a key resource for research-related inquiries.

This is an exciting opportunity to be part of a dynamic and collaborative environment, helping to shape and support innovative research within the Department.

General Description:

Responsible for the administration of a diverse set of university-wide research support programs for compliance and reporting required by provincial and federal legislations, directives, licenses and international agreements related to biological research materials.

Representative Duties & Responsibilities:

• Collect, analyze, assess and summarize information related to stakeholder applicability under various new and emerging legislations relevant to program development and prepare recommendations for final approval and implementation.

• Develop, review and revise program-related processes and resources.

• Facilitate meetings with various individuals including, but not limited to, program stakeholders and groups.

• Liaise and work collaboratively with various internal and external stakeholders including regulatory agencies, funding organizations and international organizations.

• Update and input the program budget for review and approval.

• Provide stakeholders information regarding program policies and information about program requirements and prepare reports for review.

• Process regulatory applications. Liaise with regulatory scientific officers and assessment teams for follow up on application status. Evaluate issued regulatory documents for conditions and restrictions.

• Exercise appropriate controls, monitor and reconcile accounts.

• Develop and deliver training and informational resources.

• Evaluate performance of stakeholders within the programs to determine weaknesses, develop support processes, such as training and informational materials.

• Plan and coordinate capacity-building activities and events such as workshops, committee meetings and seminars.

• Identify information required for compliance, determine sources of information, collection method, data storage and retrieval.

• Write a variety of documents including but not limited to, reports, correspondence, standard operating procedures, manuals and minutes.

• Gather and compile information required for a variety of documents and reports.

• Develop, update and maintain databases and records for program processes.

• Remain current with incremental changes in multiple diverse legislations in order to recommend new or changes to existing programs.

Supervision:

• Provides functional guidance to other on an ongoing basis.

Qualifications:

• Bachelors degree in a relevant field of study.

• Requires 2 years of relevant experience

Assets:

• Familiarity with University reporting structure

• Proven success collaborating with institutional leaders and stakeholders, particularly in research and scholarship

• Knowledge of Power BI, FHS Health Research Services, ROADs, Hamilton Integrated Research Ethics Board, Canadian Institutes of Health Research, MOSAIC, FinToGo, Microsoft Teams, and Zoom

• Strong written and oral communication skills

• Ability to multi-task and manage competing demands

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.