This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has a term length of 1 year plus 1 day.

Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

Reporting to the CHS Director of Research, the Research Coordinator supports the Director and Associate Dean Research. The coordinator works directly with the Director of Research to support operational systems and structures with the Office of Research that further the research services vision and support disciplinary, interdisciplinary, and cross-sector research activities including large-scale research activities, and research administration.

The College of Health Sciences unites the University of Alberta’s health-focused faculties and schools to enable a new level of interdisciplinary research and teaching that advances human health and wellness across individual, community, and global contexts. By fostering collaboration across disciplines, the college supports innovative, large-scale research initiatives and integrated educational programs that span the full continuum of care and health promotion.

The college includes the Faculty of Kinesiology, Sport, and Recreation, the Faculty of Rehabilitation Medicine, the Faculty of Nursing, the Faculty of Pharmacy and Pharmaceutical Sciences, the School of Public Health, and the Faculty of Medicine & Dentistry. Together, these units drive excellence in health sciences education, research, and clinical innovation, supporting the university’s broader mission to lead in discovery, learning, and the advancement of societal well-being for the decade ahead and beyond.

• Provide comprehensive financial administrative support to the Clinical Trials Office (CTO), ensuring smooth day-to-day operations.

• Initiate and process all purchase requisitions, purchase orders (POs), and invoices through SupplyNet, ensuring accuracy and compliance with university policies.

• Prepare, process, and track invoices and billings; follow up on accounts payable (A/P) and accounts receivable (A/R) to ensure timely payments and collections.

• Initiate vendor payments and provide advice and guidance to faculty and staff on setting up payments and invoices.

• Maintain and reconcile operating, research, and endowment accounts on a regular basis, ensuring general ledgers are accurate and up-to-date.

• Prepare and post journal entries, ensuring all financial transactions are properly recorded in accordance with university standards.

• Review individual transactions and supporting documentation for accuracy, policy compliance, and appropriate authorizations; correct errors and troubleshoot transactional issues, escalating broader or more complex issues to the Staff Service Centre or assigned Financial Partner.

• University Degree supplemented by 3-5 years of research administration and coordination experience

• Proven experience with the tri-council grant application processes, particularly CIHR, is a strong asset.

• Training in QuickBooks accounting software and project management is an asset.

• Familiarity with clinical trial processes, research networks, and Learning Management Systems (LMS) is highly desirable.

• Excellent computer skills including proficiency in use of database, spreadsheet and word processing software.

• Strong skills with U of A applications are preferred (Google, PeopleSoft, Bear Tracks, ARISE, Alfresco, APS appointment process, etc.).

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package*.*

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.