Company Description

At General Dynamics Mission Systems–Canada, our focus extends beyond engineering technology solutions—we are dedicated to cultivating careers. If you seek a purpose-driven career solving some of the world’s most critical problems, alongside some of the brightest engineering minds, your application is welcome. Join a community where your unique perspective propels innovation.

Why Join Us?

• Flexible Work Environment: We have On-site and Hybrid positions, this is often dependent on the nature of your role. We offer a variety of options for your work schedule which includes compressed work week options, flexible start times and shut down periods.

• Professional Development: We offer a number of resources and support to help develop your professional toolkit! You should anticipate regular progress reviews as well as access to educational assistance, professional designations and certification support, training and more!

• Total Rewards: Consider it covered—health, dental, and beyond. Early access to a pension plan with various perks to acknowledge your contributions to the organization.

Job Description

We are looking for a proactive, detail-oriented Administrative Assistant to keep our day-to-day operations running smoothly. In this role, you’ll support the Land team across multiple locations, ensuring effective coordination and contributing to mission-critical defence projects.

Travel & Expense Coordination

• Coordinate travel logistics, bookings, and immigration requirements.
• Manage expense reports, ensure compliance with Treasury Board guidelines, and compile reports for invoicing.
• Maintain procurement card purchases and records.

Reporting & Documentation

• Export, format, and compile travel and expense data for invoicing.
• Prepare documentation including Visit Clearance Requests (VCRs), Access Area Requests (AARs), Gift Hospitality Requests (GHRs), International Travel Checklists (ITCs), and bi-weekly business reports.
• Support tracking and management of Intellectual Property.

Administrative & Team Support

• Provide day-to-day administration for the Land & Joint Systems (LJS) team.
• Organize calendars, meetings, and documentation for departmental managers.
• Book conference rooms, arrange catering, and coordinate room setup.
• Order and maintain office supplies.
• Support team communications and organize group/social events within budget.
• Assist with onboarding, orientation, office moves, and IT/PEM coordination.

Data & System Support

• Submit onboarding and access requests for customer/contractor systems.

• Manage program mailing distribution lists.

• Provide data entry and updates across multiple systems, including SharePoint.

• Support the development and maintenance of departmental SharePoint sites.

• Participate in meetings, take minutes, and follow up on action items.

Qualifications

• Equivalent to a College diploma/certificate in Business Administration.
• 3+ years’ experience as an Administrative Assistant supporting management.
• Familiarity with Canadian Treasury Board National Joint Council Directives will be considered an asset
• Effective at communicating with team members, and internal/external customers
• Demonstrates a high degree of professionalism and confidentiality
• Demonstrates flexibility to completing a wide range of task varying in complexity
• Organizational skills and attention to detail
• Writing/editing skills (to assist with communications, presentations and documentation).
• Proficiency in all Microsoft Office applications (Excel, Visio, Word, PowerPoint, Project, InfoPath
• Experience in the use of databases including SharePoint
• The ability to establish and define priorities between various managers

It is a requirement that General Dynamics Mission Systems-Canada be registered with the Canadian Controlled Goods program and that all of its workforce be security assessed. Successful applicants must meet all applicable security requirements, including but not limited to the ability to obtain and maintain a Canadian government security clearance. Applicants may be required to meet additional security requirements in order to gain access to technical data, classified areas or information that is subject to international regulations. You must be eligible to work in Canada.

Additional Information

We believe the unique contributions of each of our colleagues are key in our ability to drive innovation. By fostering a culture of belonging, encouraging idea sharing at all levels, and reinforcing the very real impact of what we do, we offer an environment where everyone can take pride in their work. We respect diverse opinions, and value the lived experiences each and every one of us bring to our workplace. If you require accommodation during any stage of the application process, please contact Human Resources via recruitment@gd-ms.ca.