**Reporting to:**Chief Pilot

**Location:**Calgary, McCall Hangar

**Schedule:**Monday-Friday, 40 hours/week

Starting Salary:$55,000 per annum

**Term:**Approximately 12 months

**Closing Date:**March 23, 2026

The big picture: Have your career take off with us! At AirSprint, our core values of Safety, Integrity, Humility, Service, People, and Community, are ingrained throughout our operations and culture. As the Administrator, Chief Pilot, you work closely with the respective fleet’s Chief Pilot in an administrative support role. You are integral to facilitating and monitoring many of the tasks required of each fleet as it relates to managing a group of employees, and interoffice coordination with other departments as required.

In this role you will:

• Prepare American Express credit card statements, including searching for missing receipts and preparing, reconciling and submitting reports, review AMEX inbox daily.
• Reconcile and submit personal company credit card statements.
• Prepare and submit monthly credit card statements for Chief Pilot.
• Review and respond to communications with new and existing pilots, and action any required tasks.
• Answer pilot questions, or direct to appropriate team or department if required.
• Review and approve SAP Concur Enterprise receipts, confirming charges are valid.
• Onboard and offboard pilots, setting up all required system and physical access, ensuring uniforms and equipment are provided.
• Access uniform storage and provide replacement uniform kit as required.
• Review and approve all per diem submissions for pilots and maintenance employees; communicate with Maintenance management if there are discrepancies with maintenance submissions, or pilots as required.
• Process all Dayforce pilot changes, including promotions, demotions, schedule changes or other compensation changes.
• Process all pilot leaves of absence in Dayforce.
• Review, verify, and submit all pay adjustments submitted by pilots. Add Time Away From Work (sick leave, etc.) for pilots as required.
• Activate fobs for pilots for Palmer and McCall locations.
• Book Chief Pilot travel for events and SIM training. Book pilots’ travel for Company indoctrination.

To be successful in this role, you will have:

• High school diploma or GED, and a minimum of three (3) years of related administrative experience.
• Intermediate proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Bonus points if you have:

• Aviation industry experience.

You’ll fit right in if you:

• Have good analytical thinking and organizational skills.
• Focus on getting things right, down to the last detail.
• Thrive in a fast paced and agile environment.
• Communicate effectively in English, both verbally and in writing.
• Have great judgment and decision-making skills.
• Are good at handling change and can adjust to new situations.
• Are a humble team player and are ready to pitch in wherever you’re needed.
• Are passionate about providing exceptional customer service.
• Act with integrity and honesty and can maintain confidentiality with sensitive information.

We think you’ll like working for us because:

• We care about your health and well-being and offer an employee assistance program, extended health care benefits, dental and vision benefits, and paid time off.
• We value your contribution to our success and provide a competitive salary and an RRSP matching program.
• We have a great team, and we work hard together toward common goals and with a passion for excellence.
• We offer family and friends flight benefits.
• We respect, honour, and celebrate the diversity of our employees as we know our differences make us better. Our core values of Community and People mean we’re focused on equity, diversity, inclusion, anti-racism, and reconciliation.
• We value Safety, which is why we require applicants to complete a background check assessment.

About us: A passion for aviation and providing exceptional service formed the foundation of AirSprint's introduction of Fractional Jet Ownership to Canada in 2000. Today, each of our dedicated staff is passionate about delivering a private aviation experience that positively contributes to successful Canadians' personal and professional lives. We do this with values of "Safety, Service, People, Integrity, Humility, and Community."

AirSprint's mission is to provide successful Canadians with a better choice for optimizing their time by enhancing the private jet ownership experience with industry-leading safety standards, exceptional turn-key service, and increased flexibility, all at a fraction of the cost and personalized for their individual needs.

To learn more about working with AirSprint visit us at www.airsprint.com or watch our video.

AirSprint values diversity in our workplace and wants to ensure every applicant is treated equitably and respectfully. If you require any support in the application process, including disability accommodation, please get in touch with Human Resources at humanresources@AirSprint.com.