About the role
Title: Purchase-to-Pay Coordinator Reports To: Associate Director
Overview: The Purchase-to-Pay Coordinator supports end-to-end transactional activities within the Procure-to-Pay (P2P) process, ensuring accurate purchase order management, invoice resolution, and policy alignment across CAPREIT’s national portfolio. This role provides hands-on support to sites, vendors, and internal teams to maintain purchasing accuracy, policy compliance, and financial accountability.
Key Responsibilities
- Manage PR/PO lifecycle: review, generate, modify, and ensure alignment with policies and procedures and approvals
- Ensure correct purchasing method, vendor and price agreement, if applicable, is applied to purchase request
- Monitor and resolve invoice discrepancies; track payment status and escalate issues as needed
- Review spend vs. budget with Operations; support Capex reclassification in coordination with Property Accounting where applicable
- Follow up on outstanding receipts and promote timely goods receipt entries
- Process GRIR (Goods Receipt/Invoice Receipt) write-offs in coordination with Finance and update delivery dates on POs
- Communicate with vendors as required to ensure order acknowledgment and goods/service delivery
- Request updates to vendor master and item master info records as required
- Deliver site and vendor training on P2P processes, forms, and compliance requirements
- Provide SAP process support and troubleshooting for purchasing-related transactions
- Review P2P dashboard metrics and communicate key updates to Operations teams
- Support month-end accruals and ensure accurate financial reporting
- Enforce purchasing policies, approval workflows, and exemption protocols
Qualifications
- College diploma or Bachelor’s degree in Business Administration, Finance, or related field
- 2–4 years of experience in purchasing, procurement, or accounts payable—preferably within real estate or property management
- Strong working knowledge of SAP or similar ERP systems
- Familiarity with P2P processes, and invoice matching
- Excellent attention to detail and organizational skills
- Strong communication and interpersonal abilities for cross-functional collaboration
- Ability to train and support site teams and vendors on purchasing protocols
- Proficiency in Microsoft Excel and dashboard reporting tools
About CAPREIT
The Best Place to Live, Work and Invest.
Over 25 years, Canadian Apartment Properties REIT has grown from owning 2,900 apartment suites in Ontario to owning approximately 64,300 suites, townhomes and manufactured home community sites internationally as at December 31 2023. We have expanded and diversified across Canada’s strongest urban growth markets, as well as into Europe, where we have been operating for over a decade. Our investment property portfolio has grown to approximately $16.5 billion as at December 31, 2023
Quality Accommodations across Canada
At CAPREIT we treat our residents with the utmost respect and strive to meet their needs well beyond their rental apartment. The reason for our success is simple: We’re all about building happy, supportive, thriving communities that are friendly and welcoming. At the heart of our apartments, townhomes, and land lease communities are our residents. So that’s where our care starts. Visit one of our rental properties and find out for yourself why our units are so sought after. You may just make one your home.
Professional Management Team
We offer a professional, dedicated team with a unique proactive management style. CANADIAN APARTMENT PROPERTIES • REIT is a growth-oriented investment trust mandated to provide a safe, happy home to our thousands of residents and provide investors with long-term, predictable returns and cash distributions.
About the role
Title: Purchase-to-Pay Coordinator Reports To: Associate Director
Overview: The Purchase-to-Pay Coordinator supports end-to-end transactional activities within the Procure-to-Pay (P2P) process, ensuring accurate purchase order management, invoice resolution, and policy alignment across CAPREIT’s national portfolio. This role provides hands-on support to sites, vendors, and internal teams to maintain purchasing accuracy, policy compliance, and financial accountability.
Key Responsibilities
- Manage PR/PO lifecycle: review, generate, modify, and ensure alignment with policies and procedures and approvals
- Ensure correct purchasing method, vendor and price agreement, if applicable, is applied to purchase request
- Monitor and resolve invoice discrepancies; track payment status and escalate issues as needed
- Review spend vs. budget with Operations; support Capex reclassification in coordination with Property Accounting where applicable
- Follow up on outstanding receipts and promote timely goods receipt entries
- Process GRIR (Goods Receipt/Invoice Receipt) write-offs in coordination with Finance and update delivery dates on POs
- Communicate with vendors as required to ensure order acknowledgment and goods/service delivery
- Request updates to vendor master and item master info records as required
- Deliver site and vendor training on P2P processes, forms, and compliance requirements
- Provide SAP process support and troubleshooting for purchasing-related transactions
- Review P2P dashboard metrics and communicate key updates to Operations teams
- Support month-end accruals and ensure accurate financial reporting
- Enforce purchasing policies, approval workflows, and exemption protocols
Qualifications
- College diploma or Bachelor’s degree in Business Administration, Finance, or related field
- 2–4 years of experience in purchasing, procurement, or accounts payable—preferably within real estate or property management
- Strong working knowledge of SAP or similar ERP systems
- Familiarity with P2P processes, and invoice matching
- Excellent attention to detail and organizational skills
- Strong communication and interpersonal abilities for cross-functional collaboration
- Ability to train and support site teams and vendors on purchasing protocols
- Proficiency in Microsoft Excel and dashboard reporting tools
About CAPREIT
The Best Place to Live, Work and Invest.
Over 25 years, Canadian Apartment Properties REIT has grown from owning 2,900 apartment suites in Ontario to owning approximately 64,300 suites, townhomes and manufactured home community sites internationally as at December 31 2023. We have expanded and diversified across Canada’s strongest urban growth markets, as well as into Europe, where we have been operating for over a decade. Our investment property portfolio has grown to approximately $16.5 billion as at December 31, 2023
Quality Accommodations across Canada
At CAPREIT we treat our residents with the utmost respect and strive to meet their needs well beyond their rental apartment. The reason for our success is simple: We’re all about building happy, supportive, thriving communities that are friendly and welcoming. At the heart of our apartments, townhomes, and land lease communities are our residents. So that’s where our care starts. Visit one of our rental properties and find out for yourself why our units are so sought after. You may just make one your home.
Professional Management Team
We offer a professional, dedicated team with a unique proactive management style. CANADIAN APARTMENT PROPERTIES • REIT is a growth-oriented investment trust mandated to provide a safe, happy home to our thousands of residents and provide investors with long-term, predictable returns and cash distributions.