SCHOOL SECRETARY - 16 Hours
About the role
Job Details
TITLE: SCHOOL SECRETARY - 16 Hours
DEPARTMENT: All schools
REPORTS TO: Principal
WAGE: $29.62 - $30.90 hourly wage effective July 1, 2024
SUMMARY:
Under general direction the School Secretary performs secretarial, clerical, record keeping, and reception duties for the school office. She/he works cooperatively with other staff, students, parents and the public.
DUTIES:
-
Assists school administrators, by relieving them of routine administrative tasks including maintaining office procedures, organizing schedules, preparing agendas and materials for school staff and committee meetings, scheduling appointments and making arrangements for travel and special events.
-
Inputs information from a variety of source documents utilizing various computer programs Receives cash and issues receipts to appropriate trust accounts.
-
Relays messages and provides a variety of information and assistance to parents, students, teachers, the public and District staff by telephone or in person.
-
Types a variety of materials such as confidential reports, correspondence, memoranda, newsletters, requisitions and bulletins.
-
Records and transcribes minutes of meetings for internal and departmental memoranda.
-
Prepares, processes and maintains files and a variety of records, lists and reports such as permanent record cards, report cards, student registration, enrollment reports, accident reports, District manuals and student payment records.
-
Opens, screens and distributes incoming and outgoing mail.
-
Receives and ensures the accuracy and condition of incoming supplies and Learning Commons materials and files discrepancy reports.
-
Schedules and makes arrangements for activities such as field trips, meetings and workshops.
-
Provides assistance to students and advises parents of injury or illness; performs assigned duties during fire/emergency drills.
-
Duplicates, sorts, collates and staples materials.
-
Administers medication and performs minor First Aid.
-
Performs other clerical or emergent duties. In some schools:
-
Makes bank deposits
-
Contacts parents regarding student absentees. Secretaries assigned to departments may perform the following duties:
-
Prepares requisitions for supplies, materials and equipment for department.
-
Monitors inventories of supplies, materials, equipment and textbooks.
-
Maintains records and information regarding student activities.
-
Monitors department expenditures and budgetary records.
REQUIRED KNOWLEDGE, ABILITY, SKILLS (School Secretary):
- Grade 12 diploma or equivalent.
- One-year post-secondary secretarial training (30 credits) or equivalent.
- One year of school secretary experience.
- Keyboarding skills of 60 words per minute or proof of competency.
- Intermediate level of Microsoft Office Suite (Word, Excel)
- Knowledge of Business English, punctuation, spelling and Business Math.
- Knowledge of office practices and procedures.
- Ability to maintain confidentiality.
- Ability to work different shifts.
- Ability to use courtesy and tact in the explanation of and discussion of information in contacts with public, parents, staff and students.
- Ability to perform individually and as part of a team.
- Ability to effectively communicate both verbally and in writing.
- Ability to plan and schedule work and organize the workload effectively.
- Ability to work with constant interruptions.
- Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.
TOOLS AND EQUIPMENT USED:
Computer, photocopier, telephone, facsimile machine, paper shredder, answering machine, calculator and other office related equipment, public address system.
PHYSICAL ABILITIES:
- Sufficient vision to operate computer.
- Ability to lift materials of 5-10 kg.
- Fundamental ability to operate office equipment.
- Manual dexterity.
HOW TO APPLY:
If you encounter a problem with the application software, please contact the help line at Make a Future.
Only candidates that are shortlisted for an interview will be contacted
__ Facebook __ Twitter __ LinkedIn
Apply
Posted On
May 13, 2026 03:30 PM PST/PDT
Closing Date & Time
June 17, 2026 10:00 AM PST/PDT
Openings
1
Job Type
Part Time
Job Category
ECE, EA and Support Staff
City
Prince George
School/Location
Hart Highlands Elementary
+ Show more
Salary
$29.62 - $30.90
Employment Start Date
September 08, 2026
Mandatory Document
- Resume
- Cover Letter
Apply
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- Regions
- Schools & Districts
- Careers
- Employee Resources
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About BC Public Schools
Make a Future is the official job board for K-12 education careers in British Columbia, created through a partnership involving BC's Ministry of Education and Child Care, public school boards, First Nations, and independent schools. The platform aims to connect passionate educators, leaders, and support staff with job opportunities in BC schools.
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SCHOOL SECRETARY - 16 Hours
About the role
Job Details
TITLE: SCHOOL SECRETARY - 16 Hours
DEPARTMENT: All schools
REPORTS TO: Principal
WAGE: $29.62 - $30.90 hourly wage effective July 1, 2024
SUMMARY:
Under general direction the School Secretary performs secretarial, clerical, record keeping, and reception duties for the school office. She/he works cooperatively with other staff, students, parents and the public.
DUTIES:
-
Assists school administrators, by relieving them of routine administrative tasks including maintaining office procedures, organizing schedules, preparing agendas and materials for school staff and committee meetings, scheduling appointments and making arrangements for travel and special events.
-
Inputs information from a variety of source documents utilizing various computer programs Receives cash and issues receipts to appropriate trust accounts.
-
Relays messages and provides a variety of information and assistance to parents, students, teachers, the public and District staff by telephone or in person.
-
Types a variety of materials such as confidential reports, correspondence, memoranda, newsletters, requisitions and bulletins.
-
Records and transcribes minutes of meetings for internal and departmental memoranda.
-
Prepares, processes and maintains files and a variety of records, lists and reports such as permanent record cards, report cards, student registration, enrollment reports, accident reports, District manuals and student payment records.
-
Opens, screens and distributes incoming and outgoing mail.
-
Receives and ensures the accuracy and condition of incoming supplies and Learning Commons materials and files discrepancy reports.
-
Schedules and makes arrangements for activities such as field trips, meetings and workshops.
-
Provides assistance to students and advises parents of injury or illness; performs assigned duties during fire/emergency drills.
-
Duplicates, sorts, collates and staples materials.
-
Administers medication and performs minor First Aid.
-
Performs other clerical or emergent duties. In some schools:
-
Makes bank deposits
-
Contacts parents regarding student absentees. Secretaries assigned to departments may perform the following duties:
-
Prepares requisitions for supplies, materials and equipment for department.
-
Monitors inventories of supplies, materials, equipment and textbooks.
-
Maintains records and information regarding student activities.
-
Monitors department expenditures and budgetary records.
REQUIRED KNOWLEDGE, ABILITY, SKILLS (School Secretary):
- Grade 12 diploma or equivalent.
- One-year post-secondary secretarial training (30 credits) or equivalent.
- One year of school secretary experience.
- Keyboarding skills of 60 words per minute or proof of competency.
- Intermediate level of Microsoft Office Suite (Word, Excel)
- Knowledge of Business English, punctuation, spelling and Business Math.
- Knowledge of office practices and procedures.
- Ability to maintain confidentiality.
- Ability to work different shifts.
- Ability to use courtesy and tact in the explanation of and discussion of information in contacts with public, parents, staff and students.
- Ability to perform individually and as part of a team.
- Ability to effectively communicate both verbally and in writing.
- Ability to plan and schedule work and organize the workload effectively.
- Ability to work with constant interruptions.
- Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.
TOOLS AND EQUIPMENT USED:
Computer, photocopier, telephone, facsimile machine, paper shredder, answering machine, calculator and other office related equipment, public address system.
PHYSICAL ABILITIES:
- Sufficient vision to operate computer.
- Ability to lift materials of 5-10 kg.
- Fundamental ability to operate office equipment.
- Manual dexterity.
HOW TO APPLY:
If you encounter a problem with the application software, please contact the help line at Make a Future.
Only candidates that are shortlisted for an interview will be contacted
__ Facebook __ Twitter __ LinkedIn
Apply
Posted On
May 13, 2026 03:30 PM PST/PDT
Closing Date & Time
June 17, 2026 10:00 AM PST/PDT
Openings
1
Job Type
Part Time
Job Category
ECE, EA and Support Staff
City
Prince George
School/Location
Hart Highlands Elementary
+ Show more
Salary
$29.62 - $30.90
Employment Start Date
September 08, 2026
Mandatory Document
- Resume
- Cover Letter
Apply
Navigation
- About Us
- News & Events
- Regions
- Schools & Districts
- Careers
- Employee Resources
- Employer Portal
- FAQs
- Contact Us
Your Career in BC
__ Please wait while loading application information.
Information
OK
Incomplete Job Application
Yes No
Not the right fit? Search for SCHOOL SECRETARY - 16 Hours jobs in Prince George, BC
About BC Public Schools
Make a Future is the official job board for K-12 education careers in British Columbia, created through a partnership involving BC's Ministry of Education and Child Care, public school boards, First Nations, and independent schools. The platform aims to connect passionate educators, leaders, and support staff with job opportunities in BC schools.