If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As a Legislative Specialist, you will be responsible for the full lifecycle of Council and Committee meetings. This includes the creation, preparation, and distribution of agenda materials through managing the flow of the meetings while they are happening in a public forum to capturing the minutes and carrying out the follow-through for the corporate record. Primary duties include:

• Prepare and execute an average of 4 to 5 meetings a week and attend and document the proceedings of City Council and its Committees in a public forum.
• Provide procedural advice at the public committee meetings in accordance with the Protection of Privacy Act (POPA), Access to Information Act (ATIA), Municipal Government Act (MGA), and the Procedure Bylaw.
• Conduct extensive review and follow through related to each meeting.
• Research, advise, and address issues related to report recommendations and procedural questions relating to the lifecycle of a report from creation through to Committee and/or Council meetings as well as follow through actions.
• Provide expertise for and day to day operations of eSCRIBE. This includes adding and training new users, system maintenance, meeting and attendee maintenance, and creating and managing reports.
• Correspond with internal partners including Senior Executive Advisors, Councillors' Assistants, and report writers related to topics and materials pertaining to a Council or Committee meetings.
• Correspond with external partners including the public, community associations, and interest groups on participation in meetings including education on processes and facilitating fair participation. Diagnose and resolve technical issues related to eSCRIBE and City websites managed by the Legislative Coordination team.

Qualifications

• A completed 2 year diploma in Business Administration or in a related field and at least 4 years of senior level administrative experience.
• Intermediate proficiency with Microsoft Office (Word, Outlook, Excel, SharePoint, Teams) is required.
• Knowledge of the Municipal Government Act, Access to Information Act (ATIA), Protection of Privacy Act (POPA), and parliamentary meeting rules is required.
• Experience in other levels of government or senior administrative work in large corporations will be considered an asset.
• Experience with Livelink and the eSCRIBE application will also be considered assets.
• Excellent communication and interpersonal skills with well-developed leadership abilities.
• Demonstrated research and organizational skills, attention to detail, the ability to remain calm in stressful, high-pressure public meeting situations, tact and diplomacy, and the ability to effectively manage and prioritize work in a fast-paced environment with constantly changing priorities is required.

Pre-employment Requirements

• Applicants will be tested for appropriate skills.
• Successful applicants must provide proof of qualifications.

Note: To meet the need for continuous representation at Council proceedings, some late start and stop times will be required.

Workstyle: This position may be eligible to work from home for at least part of the time as one of several flexible work options available to City employees. These arrangements depend on the operational requirements of the role, employee suitability, and are subject to change based on operational needs and corporate direction.

Union: CUPE Local 38

Business Unit: City Clerk's Office

Position Type: 2 Permanent and 1 Temporary (up to 18 months)

Location: 323, 7 Avenue S.E.

Compensation: Pay Grade 10 $42.62 - 56.97 per hour

Days of Work: This position typically works a 5 day work week, with 1 day off in each 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External

Apply By: October 31, 2025

Amendment: Apply By Date

Job ID #: 312763