Under the general direction of the Senior Clerk of Community Development and Recreation Services, the Clerk B provides clerical and administrative support for the Division and is responsible for departmental issues tracking, the preparation of confidential correspondence reports, graphic presentations, data compilation, and entry.

As the Clerk B, you will:

• Performs a wide variety of responsible, confidential clerical duties for the Division.
• Types a variety of documents including letters, memos, request for payment, administrative reports and independently drafts replies to correspondence.
• Books meetings and co-ordinates activities for the Coordinators.
• Provides customer service information regarding recreation programs and services.
• Maintains and monitors monthly financial reports.
• Maintains and updates tracking system, including searching, reviewing and compiling pertinent information for data input, utilizing Department database (MasterCard, School Permits, Fee Assistance Program, Community Incentive Grant Program, Fit Together Program, etc.).
• Coordinates annual inventory for branch offices.
• Coordinates, arranges and prepares meeting materials for Division meetings; acts as recorder and prepares and distributes agendas and minutes.
• Retrieves and compiles background information necessary for the preparation of reports and special tasks.
• Establishes, organizes and maintains confidential paper and electronic files.
• Greets visitors, responds to requests for information and assistance from administration and the general public.
• May be required to process in-person and electronic Leisure Guide registrations which includes receipting, withdrawals and refunds, cash counting, balancing and depositing.
• Provides backup support to the Clerk C - Administrative Assistant and other clerical functions within the Division.
• Performs other duties consistent with the classification.

Your education and qualifications include:

• High School graduation supplements by formal training in business and office procedures, or an equivalent combination of training and experience.

• Demonstrated ability to type accurately at 40 wpm.

• Demonstrated proficiency (Basic) in Word, Excel, and PowerPoint.

• Strong interpersonal, verbal, and written communication skills.

• Working knowledge of the Corporate Financial/Human Resource Systems (PeopleSoft & Active Net) or ability to attain within 3 months.

• Demonstrated ability to exercise personal initiative and sound judgement.

• Demonstrated experience dealing with highly confidential matters.

• Demonstrated experience in multi-tasking and meeting tight deadlines.

• Experience in record management, such as setting up and maintaining confidential and general files.

• Experience operating standard office equipment.

• Ability to adapt to change and demonstrate flexibility.

• Experience working in a customer service environment.

• Strong organizational skills with the ability to prioritize workload.

• Knowledge of the Civic Service and a thorough knowledge of the functions performed by the Community Services Department.

• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://www.canalliance.org/en/ at application.

Conditions of employment:

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check (Vulnerable Sector) Satisfactory to the employer may be required from the applicant(s) or successful candidate(s), at their expense. To obtain a Police Information Check, please visit www.winnipeg.ca/police.