Job Summary:

The Maintenance Manager is responsible for ensuring that the facilities, layout, and machinery used to produce new and existing materials run to their maximum efficiency and output. This includes preventative maintenance and managing breakdowns of mechanical and electrical equipment. Managing all resources is required with the goal of increasing operational effectiveness. This role requires regular interaction with staff to obtain information about what resources or supplies are needed to complete a job. 

Maintaining inventory control and planning and organizing materials needed is a key function of a Maintenance Manager. Specifically, the Maintenance Manager will obtain quotes for products and negotiate pricing, prepare, and implement maintenance contracts and plan one-time service arrangements with vendors. The focus is to reduce the cost of maintaining existing equipment, so negotiating with vendors for bulk discounts and finding the lowest-cost materials within quality standards is critical.

Acting as a liaison with department managers and Directors, this role will plan CBM Maintenance, is a member of the HACCP team and Sred team and will organize all Ministry Compliances as it pertains to the equipment and building. The Maintenance Manager will work with the Training Coordinator to facilitate training for staff as need or requested.

Core Competencies:

Generic Competencies

• Effective Communication
• Customer Service Orientation
• Problem Solving & Decision Making

Managerial Competencies

• Adaptability
• Building a Successful Team and Cross-Functional Collaboration
• Planning and Organizing
• Leading Others
• Strategic Thinking

Functional Competencies

• Safety Consciousness
• Operational Knowledge & Technical Expertise

Responsibilities:

• Strategically plan and schedule maintenance activities to ensure all activities are completed and production needs are met.
• Maintain CBM System including Work Order quality, Master data, PM Plans, and user training and support.
• Lead efforts to improve maintenance effectiveness through continuously improving preventive maintenance strategy, task lists, PM intervals, reporting content, parts inventory data, etc.
• Manage contractors on site to ensure they meet legal and company requirements.
• Prepare schedule and data for daily and weekly strategic planning meeting with Department.
• Contribute to the creation and implementation of the maintenance department’s vision, strategy, processes, best practices and policies and procedures by suggesting business improvement opportunities for the organization.
• Educate interested parties on new business initiatives and communicate the impact on the maintenance department and company as a whole.
• Perform root cause analysis to resolve problems.
• Administrate and trace HACCP activities to ensure compliance.
• Conduct risk assessments of processes and tasks in the department.
• Ensure the department operates in accordance with any health and safety and environmental policies and procedures.

Job Duties:

Core Functional Duties:

• Develop and maintain a Preventative Maintenance (PM) schedule with department managers and advises of any changes in schedules; ensure full PM is carried out; reschedule missed maintenance activities.
• Delegate any machine repairs and small projects on each shift to the Maintenance Technician with the applicable skills.
• Develops and implements efficient inventory management procedures; reconciles inventory discrepancies; implements a loss prevention program.
• Prepares a list of depleted products and of unusable products and updates inventory levels in the electronic system based on the results of the list.
• Reports any stock issues to senior management.
• Verifies internal purchase orders by comparing items requested to the master list; clarifies unclear items; recommends alternatives; sources items that are currently not on the master list.
• Prepares external purchase orders by verifying specifications and negotiating price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
• Verifies receipt of items by comparing items received to items ordered; resolves shipment errors with suppliers; in the event of problems traces shipments and follows up on undelivered goods.
• Confers with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action.
• Stays current with any changes that may affect the supply and demand of needed products and/or materials and communicates any potential impacts to the appropriate parties.
• Optimize equipment according to standard procedure, enhancing performance and product quality ensuring the achievement of all Key Performance Indicators (KPI’s).
• Ensure that designated buildings, plant and facilities are fit for purpose and provide proactive support and/or solutions when required.
• Perform daily and weekly checks to ensure smooth operation of the site.
• Collaboratively manage the process of introducing new machinery, plant and equipment and manage suppliers through the installation process; draw up specifications; assist in the inspection for TSSA and ESA.
• Manage the disposal of obsolete machinery, plant and equipment by gaining approval and ensuring the correct sign off procedure; plan the physical removal for the obsolete item.
• Liaise with ESA for safety program inspection.
• Assist and have input in IP and OP updates.
• Negotiates or renegotiates and administers contracts with suppliers, vendors and other representatives.
• Anticipates potential obstacles and is able to overcome them by identifying potential links between obstacles and solutions.

Administrative Duties:

• Provides an analysis and breakdown of the materials purchased within the department along with a strategy to manage the expenditures.
• Research suppliers / vendors and evaluate purchasing information based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history and completes vendor assessments.
• Receive, edit, and assign a general ledger number to all purchases.
• Maintains product and equipment information files, both physical and electronic and processes appropriate paperwork.
• Produces written reports and presentations on various topics when request and/or necessary.
• Schedule both internal and external work(s) utilizing planned downtime when possible to minimize unplanned downtime.
• Tracks defective pieces of inventory, rates of return, rates of purchase, inventory process cycle time and rates of accuracy, in order to maintain and improve quality control.
• Keeps material related information accessible to all the managers, by sorting and filing documents, including new spec-sheets, both physically and electronically, in an accurate and up-to-date manner.
• Review, implement and update company records in collaboration with the appropriate parties i.e. training records, performance reviews, risk assessments, etc.
• Attend various meetings.

Leadership Duties

• Establishes and maintains cooperative interpersonal relationships with all departments.
• Trains members of the maintenance team in areas such as Health & Safety, HACCP, and policies and procedures.
• Manage, coach and develop a high performing maintenance team focusing on meeting objectives, delivery of best practices with value added qualities and continuous improvement.
• Ensures external relationships are formed positively and professionally.
• Constantly tries to improve on how maintenance delivers their services to the departments by setting and measuring KPI’s and addressing any performance gaps.
• Communicates KPI’s from the strategic annual plan so that each employee is aware of company standards.
• Promote high performance and behavioural standards through personal example ensuring employees are educated on what is expected of them.
• Undertake continuous training and development programs for department.

Requirements (Job Specification):

• Post-Secondary Degree or Diploma in Business, Purchasing or Supply Chain Management is preferred.
• Completion of a fully indentured apprenticeship program with a mechanical or electrical discipline.
• 3+ years’ experience in a Maintenance Coordinator, Maintenance Manager or Purchaser role.
• Experience with computerized maintenance systems.
• Knowledge of root cause failure analysis and reliability centered maintenance & methodology.
• Self-directed with impeccable organizational skills, and detail oriented.
• Technical, mechanical, and electrical understanding and capabilities.
• Strong proficiency in Microsoft Office.
• Exceptional written, verbal and presentation abilities.
• Excellent leadership, interpersonal and human resource management skills.
• Motivated and able to motivate others.
• Flexible Schedule
• Focused and target driven with a positive attitude.