Sinai Health is looking for an Assistant in our Workplace Wellness team Is this you? We are looking for an organized, proactive, detail-oriented and client centred person to fill this role. The Assistant, Workplace Wellness, will play a key role in the coordination, administration, and delivery of workplace well-being programs and initiatives that promote a healthy and engaged work environment. This includes supporting large-scale corporate and employee engagement events across Sinai Health, our monthly wellness programming, and overseeing our fitness centres located at both of our hospital campuses.

In This Role You Will

• Provide excellent customer service and a positive experience to Sinai Health employees, physicians, scientists, learners and volunteers when performing a variety of administrative functions including responding to internal and external queries, as well as at in-person events
• Oversee our two campus fitness centres, and lactation room
• Support the various functions of the department, including but not limited to: monthly wellness programming, people recognition events, vendor management, invoices, our EFAP program and other employee engagement initiatives
• Assist with the creation and distribution of correspondence e.g., engagement programming
• Support the management of our shared inboxes
• Develop and maintain program files and folders
• Gather and enter data for tracking, reporting and planning
• Coordinate room bookings for events and programming, and manages logistics including registration, preparing materials and tracking attendance
• Manage and update applicable sections of the internal portal/intranet including but not limited to our Workplace Wellness and EFAP pages
• Perform other duties consistent with the job classification as required

Job Requirements Mandatory

• Successful completion of a college diploma in relevant area of study (e.g. wellness, health promotion, wellness, event planning, human resources, kinesiology, etc.) from a recognized educational institution
• 1 year of experience in a related role
• Applicants with proven equivalent and related training and experience may also be considered

Preferred

• Previous experience in a large and complex unionized healthcare environment

Skills and Knowledge

• Demonstrates creativity, flexibility, problem solving skills and ability to prioritize competing demands
• Advanced technical skills and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience working with applications such as Zoom, Miro, other online collaborative software and social media platforms
• Demonstrates attention to detail with a high degree of accuracy and ability to multitask
• Strong communication skills (verbal and written) to professionally represent Sinai Health; commitment to cultivating culture of inclusion and belonging
• Proven ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
• Demonstrates satisfactory work performance and attendance history

If this sounds like you and you feel ready to build your career within organizational development, apply now and let us know why you’d be a great addition to our team.