Our organization:

The Alberta Securities Commission (ASC) is the industry-funded regulator responsible for administering the province's securities laws. It is entrusted with fostering a fair and efficient capital market in Alberta and with protecting investors. As a member of the Canadian Securities Administrators (CSA), the ASC works to improve, coordinate and harmonize the regulation of Canada's capital markets.

The Market Regulation division oversees the equities, derivatives and digital asset marketplaces, clearing agencies, registrants (dealers, advisers, and investment fund managers), and industry self-regulatory organizations (SROs). With a dynamic team of investment and financial professionals, we are involved in leading-edge projects aimed at balancing effective regulation with our stakeholders’ need for innovation and efficient capital markets.

The opportunity:

Reporting to the Manager, Market Oversight and Manager, Legal, the assistant provides a full range of administrative support to the managers, and a multi-disciplinary team of professionals within Market Oversight and Legal. The ideal candidate possesses a proven ability to successfully execute on various administrative tasks that involve independent and proactive thinking, a high level of accuracy, and excellent judgement and problem-solving abilities that will be used in both novel and routine situations.

Key responsibilities include:

• Scheduling management:
  • Proactively organize, schedule, and maintain calendars for managers and team members.
  • Manage deadlines for materials submission and preparing materials for internal presentations/executive meetings and preparing meeting materials in advance.
  • Make logistical arrangements while anticipating what the managers and teams require with respect to travel, meeting organization, boardroom bookings, document materials, and catering.
  • Make logistical arrangements while anticipating what the Directors and teams require with respect to travel, meeting organization, boardroom bookings, document materials, and catering.
• File management:
  • Create, prepare and organize files (electronic & hard-copy) according to established procedures, which will require certain checks and frequent follow-up action.
  • Process, code, input data, and retrieve financial documents. Monitor activity on files for upcoming deadlines, incoming financial materials, incoming reporting from regulated entities and updates;
  • Coordinate and facilitate with ASC decision makers to ensure file deadlines/deliverables are met.
  • Utilize the ASC’s document management system to ensure proper document creation and retention according to established procedures
• General Administration:
  • Prepare, draft, format, and edit correspondence, reports, agendas, presentations, and other materials with minimal supervision.
  • Handle financial and procurement processes including processing invoices, credit card reconciliation, work orders and master service agreements, purchase orders, and compliance certificates;
  • Filing, photocopying, printing, scanning, and other duties as required.
  • Providing support and back-up to other administrative staff within the Market Regulation division as required.

The ideal candidate will possess:

• An administrative certificate/diploma and have a minimum of six years of progressive administrative experience in a professional office environment. Equivalent combination of relevant education and experience may also be considered.
• Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook, including the ability to learn and understand various database programs and custom document and file management systems.
• Strong attention to detail, with a sense of ownership and responsibility.
• A proactive approach to performance, and be personable, flexible and sensitive to confidentiality.
• Excellent judgment and initiative in a fast-paced environment.

To apply:

Click the Apply For This Job Online button to submit your resume, cover letter and salary expectations by Septemebr 17, 2025. This position will work out of the ASC office located in Calgary, Alberta. You will be contacted if you are selected for an interview. More information about working at the ASC including our comprehensive Total Rewards package can be found on our website at www.asc.ca.

We offer a hybrid work environment and flexibility, a competitive total rewards package consisting of 100 per cent employer-paid benefits, comprehensive health and dental, employee life insurance, short-term and long-term disability; retirement benefits; travel insurance; paid vacation time, flex and sick days; an employee family assistance program; transportation allowance, generous flexible spending account and professional development through subsidized courses, conference, workshops, seminars and in-house training. We also encourage fun and giving back to the community with initiatives offered through our ASC Social Club and annual United Way Campaign.

The ASC is an equal opportunity employer and encourages applications from all qualified individuals. We celebrate diversity and are committed to providing an inclusive work environment where every employee feels valued and respected.