Program Assistant (1 temporary full-time position until August 2026)

The Middlesex-London Health Unit has an exciting opportunity for a temporary full-time Program Assistant to work on the Municipal & Community Health Promotion Team in the Family & Community Health division at our Citi Plaza location, London, Ontario.

Under the direction of the Manager, Municipal & Community Health Promotion,

the successful candidate will:

• Provide administrative support for the Municipal & Community Health Promotion Team.
• Prepare and disseminate agendas and take minutes for meetings.
• Schedule appointments and meetings, answer telephones.
• Maintain existing databases, create databases, e.g., Excel spreadsheets, and run routine reports.
• Format and prepare key documents, reports, and letters, and handle mail.
• Order necessary supplies, maintain inventories, resources, mailing lists, and key contacts.
• Maintain accurate budget documents, reconcile credit card statements, and process invoices.
• Be responsible for filing, record keeping, and document management.
• Input key statistical information on specific Ministry software programs and provide data entry.
• Perform other duties as assigned.

QUALIFICATIONS:

• Post-secondary program in administrative studies of at least one year.
• Strong interpersonal and communication skills in order to provide excellent customer service and work effectively with team members.
• Skills and experience in supporting teams and managers, including taking initiative.
• Skills and knowledge to work with an increasingly diverse population, has knowledge of health inequities.
• Demonstrated ability to prepare comprehensive and accurate meeting minutes.
• Proficiency in computer applications, including Microsoft Office Suite (i.e., Word, Excel, SharePoint).
• Experience and expertise with Ministry databases (i.e., ISCIS) and electronic medical records (i.e., Profile) are considered an asset.
• Ability to take initiative, prioritize work, and balance competing work demands.
• Demonstrated commitment to contributing to a positive workplace environment.
• Ability to work flexible hours.
• Communication proficiency (written and verbal) in French and/or any other language is considered an asset.

The hourly rate for this position ranges from $25.13 - $31.45 based on qualifications and experience.

To apply to this position, select “Apply Now” and submit a resume and cover letter as a single document by October 19, 2025. Please note new applicants will need to create an online account to apply via our career page https://www.healthunit.com/careers-and-students

We thank all applicants for their interest in a career at the Middlesex-London Health Unit; however, only those candidates selected for an interview will be contacted.

The Middlesex-London Health Unit is committed to equity in employment. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. We encourage applications from equity seeking communities including Indigenous peoples, racialized people, persons with disabilities, and those who identify as 2SLGBTQIA+. Candidates are encouraged to voluntarily self-identify in their cover letter, in a transparent manner, as part of the application process. When a candidate voluntarily discloses such information in their application, the information will be kept confidential. Disclosure and/or self-identification with an equity-seeking community will not lead to advantageous treatment of a candidate who is not qualified.