Executive Assistant – Health & Safety Department
Top Benefits
About the role
Job Description
Ready to build your career? We want to hear from you.
The Executive Assistant within Pomerleau’s Health, Safety, department plays a pivotal role in supporting senior leadership through high-level administrative and organizational expertise. Acting as a true strategic partner, the role contributes directly to the efficiency of operations and to the achievement of ambitious occupational health and safety objectives, both on construction sites and in corporate settings.
What you will do
Ensure the handling and drafting of all required correspondence and oversee the execution of various mandates across different departments; Act as the main point of contact for the Vice President, Health & Safety, serving as a central liaison to receive, assign, and follow up on requests a s needed; Coordinate various executive meetings, including the preparation of required documents and/or presentations; Proactively anticipate potential issues and promptly identify and report any obstacles or blockers; Ensure efficient and proactive calendar management, including business travel arrangements and coordination of the Vice President’s travel; Develop and maintain an effective filing and document management system; Ensure task follow-up and prioritization, as well as the quality and efficiency of existing processes; Facilitate the execution of the Vice President’s duties and responsibilities; Coordinate team activities and ensure smooth communication among team members; Provide translation support for various communications, as required; Prepare, track, and follow up on executive expense reports and related payments; Synthesize and structure information received from various stakeholders and/or executives; Draft various publications, editorials, and speeches.
This Role Is For You If You Have
A minimum of five (5) years of experience in an executive support role; A Diploma of Vocational Studies (DEP) or AEC in a relevant field; Strong creativity, autonomy, and versatility; A high level of rigor and the ability to manage multiple priorities simultaneously; Excellent organizational skills, a strong sense of responsibility, and good political acumen; Strong interpersonal and relationship-building skills; A high degree of adaptability; Proven discretion and respect for confidentiality; Sound judgment and the ability to anticipate needs and requirements; Strong attention to detail; Integrity and a collaborative, caring mindset; Advanced knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook); Proficiency with technological tools such as Copilot is considered an asset.
Benefits
RRSP with up to 5% employer matching
Hybrid work model for corporate roles Employee stock ownership program Career growth through real development opportunities Transit pass reimbursement — get to work for free Minimum 4 weeks of vacation from day one
For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.
Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.
Not the right fit? Search for Executive Assistant jobs in Montreal, Quebec, Canada
About Pomerleau
Pomerleau, whose revenues exceeded $4.8 billion in 2023, is one of the largest construction companies in Canada. It specializes in building, infrastructure, and civil engineering sectors, undertaking major projects through alternative delivery methods. Equipped with a research and development laboratory, Pomerleau integrates innovations into more than 80% of its projects and works sustainably to build the living environments of tomorrow. It is a family-owned company with human values, recognized as one of the 100 best employers in Canada. As a talent incubator and a trainer for the next generation, we encourage the development and growth of all our team members.
Similar Jobs
Executive Assistant – Health & Safety Department
Top Benefits
About the role
Job Description
Ready to build your career? We want to hear from you.
The Executive Assistant within Pomerleau’s Health, Safety, department plays a pivotal role in supporting senior leadership through high-level administrative and organizational expertise. Acting as a true strategic partner, the role contributes directly to the efficiency of operations and to the achievement of ambitious occupational health and safety objectives, both on construction sites and in corporate settings.
What you will do
Ensure the handling and drafting of all required correspondence and oversee the execution of various mandates across different departments; Act as the main point of contact for the Vice President, Health & Safety, serving as a central liaison to receive, assign, and follow up on requests a s needed; Coordinate various executive meetings, including the preparation of required documents and/or presentations; Proactively anticipate potential issues and promptly identify and report any obstacles or blockers; Ensure efficient and proactive calendar management, including business travel arrangements and coordination of the Vice President’s travel; Develop and maintain an effective filing and document management system; Ensure task follow-up and prioritization, as well as the quality and efficiency of existing processes; Facilitate the execution of the Vice President’s duties and responsibilities; Coordinate team activities and ensure smooth communication among team members; Provide translation support for various communications, as required; Prepare, track, and follow up on executive expense reports and related payments; Synthesize and structure information received from various stakeholders and/or executives; Draft various publications, editorials, and speeches.
This Role Is For You If You Have
A minimum of five (5) years of experience in an executive support role; A Diploma of Vocational Studies (DEP) or AEC in a relevant field; Strong creativity, autonomy, and versatility; A high level of rigor and the ability to manage multiple priorities simultaneously; Excellent organizational skills, a strong sense of responsibility, and good political acumen; Strong interpersonal and relationship-building skills; A high degree of adaptability; Proven discretion and respect for confidentiality; Sound judgment and the ability to anticipate needs and requirements; Strong attention to detail; Integrity and a collaborative, caring mindset; Advanced knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook); Proficiency with technological tools such as Copilot is considered an asset.
Benefits
RRSP with up to 5% employer matching
Hybrid work model for corporate roles Employee stock ownership program Career growth through real development opportunities Transit pass reimbursement — get to work for free Minimum 4 weeks of vacation from day one
For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.
Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.
Not the right fit? Search for Executive Assistant jobs in Montreal, Quebec, Canada
About Pomerleau
Pomerleau, whose revenues exceeded $4.8 billion in 2023, is one of the largest construction companies in Canada. It specializes in building, infrastructure, and civil engineering sectors, undertaking major projects through alternative delivery methods. Equipped with a research and development laboratory, Pomerleau integrates innovations into more than 80% of its projects and works sustainably to build the living environments of tomorrow. It is a family-owned company with human values, recognized as one of the 100 best employers in Canada. As a talent incubator and a trainer for the next generation, we encourage the development and growth of all our team members.