Location

Toronto

Employment Category

Contract

Department

Human Resources & Labour Relations

Job Reference

10457

Founded in 2002, the Nuclear Waste Management Organization (NWMO) is a not-for-profit organization tasked with the safe, long-term management of Canada’s intermediate- and high-level radioactive waste, in a manner that protects people and the environment for generations to come.

The NWMO has been guided for more than 20 years by a dedicated team of world-class scientists, engineers and Indigenous Knowledge Holders who are developing innovative and collaborative solutions for nuclear waste management. In 2024, the NWMO selected Wabigoon Lake Ojibway Nation and the Township of Ignace as the hosts for the site for a deep geological repository for used nuclear fuel.

This decision means our office and staff will, in the future, be relocating to Ignace, Ont., and the deep geological repository will be situated in the area of Wabigoon Lake Ojibway Nation and the Township of Ignace. Infrastructure planning and development are underway to support this transition and ensure that both the community and our employees are well served and supported, now and in the future.

HR Coordinator

One (1) Position Available – Contract – 18 months

Position Location: Toronto Head Office – 22 St. Clair Avenue East

Job Summary:

Reporting to the Director, Total Rewards, the HR Coordinator provides comprehensive administrative and operational support across all core Human Resources functions. This role is responsible for coordinating key activities throughout the employee lifecycle, including onboarding, offboarding, employee record management, benefits administration, and learning and development and training initiatives.

The HR Coordinator maintains accuracy of employee data within HR systems, prepares HR reports and correspondence, and supports departmental projects, including the implementation of the SuccessFactors HRIS platform and ongoing system-related activities.

In addition to supporting the broader HR team, this role also provides administrative and coordination support to the VP of Human Resources & Chief Ethics Officer. Responsibilities include coordinating event logistics and meetings, preparing correspondence and reports, organizing files and documentation, and assisting with day‑to‑day departmental operations to ensure efficiency and continuity.

Responsibilities

• Develop and maintain a comprehensive understanding of HR policies, procedures, programs, and relevant collective agreement provisions.

• Respond to day-to-day employee HR requests, redirecting inquiries where appropriate.

• Coordinate onboarding of new hires, including documentation, HRIS updates, and benefits enrollment.

• Process employee changes, promotions, etc.

• Maintain accurate employee records and ensure data integrity across HR systems and benefit platforms.

• Administer training activities through the Learning Management System (LMS) and support L&D initiatives.

• Prepare HR reports, correspondence, and analytics to support decision-making.

• Respond to employee inquiries regarding HR policies, benefits, and procedures.

• Support recruitment activities including job postings, interview scheduling, and reference checks.

• Provide logistical and administrative support for HR projects, meetings, events and continuous improvement initiatives.

• Maintain organizational charts and HR documentation on internal platforms.

• Provides direct administrative and coordination support to the VP of Human Resources & Chief Ethics Officer and team, including coordinating event logistics and meetings, preparing correspondence and reports, organizing files and documentation, and assisting with day‑to‑day departmental operations to ensure efficiency and continuity.

• Assist with system configuration, testing, and validation during the SuccessFactors implementation and ongoing system-related activities.

• Collaborate with HR and IT teams to gather requirements and ensure system alignment with business needs.

• Participate in user acceptance testing (UAT), document test results, and support issue resolution.

• Help develop training materials and provide end-user support during rollout.

• Monitor system performance and assist with troubleshooting post-launch.

• Maintain documentation of system processes, configurations, and updates.

• Support change management efforts including stakeholder communications and feedback collection.

• Perform other duties as required.

Qualifications and Experience

• A College Diploma in Human Resources Management

• 2-4 years of experience in Human Resources administration.

• Experience with HRIS or other HR related technology systems (SuccessFactors preferred)

• Knowledge of Employment Legislation.

• Ability to interpret HR policies, procedures, and initiatives.

• Ability to maintain strict confidentiality of all HR information.

• Strong working knowledge of MS Office (Outlook, Word, Excel, PowerPoint).

• Outstanding communication and interpersonal skills.

• Able to manage multiple priorities and tight deadlines.

• Excellent analytical and problem-solving skills.

• Process oriented with a continuous improvement mindset.

• Ability to work independently and as part of a multi-disciplinary team.

• Outstanding attention to detail.

• Experience working in a unionized environment would be an asset.

Other Information

Must be eligible to work in Canada and must be able to meet security clearance requirements.

NWMO currently operates in a hybrid work model of 3 days in the office (Tuesdays being universal) and 2 days working from home.

Candidates residing in the Greater Toronto Area: Office Location – 22 St. Clair Avenue East until their role is required to relocate.

We offer a competitive base salary and health care benefits.

The NWMO is committed to contributing to Reconciliation in all its work by co-creating a shared future built on rights, equity and well-being. As an employment equity employer, NWMO actively seeks Indigenous Peoples, members of visible minorities, women, people with disabilities, and additional diverse identities for our workforce. The NWMO will provide accommodation to applicants with disabilities.

We review applications on a rolling basis and encourage interested candidates to apply at their earliest convenience to ensure full consideration.

The NWMO is committed to a fair, transparent, and efficient recruitment process. While we sincerely appreciate every expression of interest, only those candidates selected to continue in the recruitment process will be contacted directly.