Academic Operations Manager

(Job Number: 94-25)

Georgian is more than just an employer – we're a community. With seven campuses located across Central Ontario, Georgian College offers rewarding employment opportunities in academics, administration, research, and more. We take pride in working alongside a dynamic team of student-focused educators, dedicated supporters, and passionate advocates. Together, we can advance our mission to inspire innovation, transform lives, and connect communities through the power of education.

Our exciting work environment offers the opportunity to learn and grow, while collaborating in a team-oriented culture that promotes equity, diversity, inclusion and belonging. Together, we deliver unrivaled experiences for our students, employees and the communities we serve. Read our 2025-2030 strategic plan.

If you share our energy and passion, please consider joining Team Georgian.

Position Overview:

We’re seeking a dedicated professional who will play a critical role in the effective operation of administrative services to the school in support of the academic learning environment. If you are passionate about managing financial records, budgets, high level coordination and thrive in a collaborative inclusive environment, this the role for you.

Job Details:

Job posting date: August 18, 2025
Department: Hospitality, Tourism and Recreation

Location: Barrie

(this position is NOT eligible for remote work)

Employment Type: Administration (Contract)

Effective Dates: asap – Jan 2, 2026

Hourly Pay Range: $43.74 - $54.68 per hour

Hours: 37.5 per week

Key Responsibilities:

Duties include but not limited to:

School Operations/Planning/Organizing

As part of the School’s management team the operations manager is accountable and responsible for ensuring all operational objectives and targets are met within the school that includes the following:

Supporting and coordinating Academic Technologists including scheduling Planning, development and preparation of the annual budgets for the academic portfolio including:

• Assisting Associate Dean (s) with program development by providing program costing and analysis
• Operational equipment and/or renovation costings and analysis
• Collecting, compiling financial information to prepare reports or assist with decision-making
• Develop & monitor department processes to ensure appropriate approvals of expenditures
• NFT faculty
• Lead for portfolio’s promotional initiatives
• Link between schools and marketing & communications
• Web and social media content management
• Oversees portfolio specific advertising and sponsorships

Management of Direct reports:

• Provides direct supervision to the support staff within the portfolio (excluding Dean’s assistant) and is responsible for the functions within the area that support the academic process and student success such as orientation, graduation, student registration activities, student applicant contact, KPI performance indicators and the IFS coordination, payroll processing, swf/timetable co-ordination, SIS coordination, purchasing, Dean’s list celebration, dual credits, etc. Ensures quality customer service is provided in the portfolio
• Coordinates support for the portfolio’s Advisory Committees
• Maintains a high level of staff performance through effective recruiting, selection, training, developing and evaluating of support staff
• Analyzes and makes recommendation regarding the support staffing requirements for the most effective coordination and deployment of human resources required to support all areas within the portfolio
• Acts as a contact in the resolution of issues or disputes involving support staff – this may include conducting investigation and initiating the problem-solving process using College procedures relevant to the situation.
• Promotes professional development opportunities for all staff
• Follows up on mandatory training requirements for staff – ie. Health and Safety, AODA Events, Facilities, Equipment
• Oversee special events – for example, Open House, Preview Days – ensures that volunteers for special events are managed.
• Explores avenues for funding of equipment or technology for the portfolio (including CERF, AEF)– develops proposals as required – as part of a team, researches vendors, recommends and procures equipment and software for academic uses
• General oversight of space planning for the portfolio – may be required to develop plans or proposals in cooperation with Physical Resources and other managers – recommends additions, renovations and initiates corrective action as required

General Administration

• Coordinates administration between the School and the corporate functions of the college-HR, Finance, Registrar, H&S, Physical Resources etc.
• Communicates changes to college procedures or practices within the portfolio

Special Projects, Initiatives and Communications

• May be assigned special projects by the Dean which could include: business process improvement, directing and researching new opportunities for the portfolio and developing proposals
• Assists with the implementation of entrepreneurial experiences for students
• Assists Dean with special projects/initiatives
• May be asked to represent the portfolio or campus on College-wide committees

Qualifications:

• Successful completion of a 3 year post secondary degree or diploma in the field of Business, Finance or a related field of study
• At least 7 years experience in a similar role which included budgeting, financial management, planning and scheduling
• Demonstrated ability to effectively attract, hire, develop and supervise staff
• Demonstrated ability to manage in a multi-union environment
• College work experience with exposure to scheduling, workloads, Student Information Systems
• Financial management experience including budget development and management
• Excellent communication and conflict resolution skills
• Excellent interpersonal skills and a collaborative management style
• Experience/knowledge in an academic environment would be considered an asset

Why Work with Us?

Georgian’s six campuses are in some of the most sought-after areas in Central Ontario (Barrie, Midland, Muskoka, Orangeville, Orillia and Owen Sound. Our campuses play important roles in each of these communities, serving as centers for academic, social, and cultural activities, and contributing to the social and economic well-being of the areas.

For a more in depth look at what Georgian has to offer, check out our website.

Are you ready to Experience Georgian?

If this opportunity matches your interest and experience, please apply online at: https://www.georgiancollege.ca/about-georgian/career-opportunities/

quoting Competition #94-25 **by 11:59 p.m.**Sept 1, 2025. We thank all applicants; however, only those selected for an interview will be contacted.

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.

Alternate formats will be provided upon request throughout the recruitment and selection process.