Company Description

Bioenterprise is Canada’s Food and Agri-Tech Engine, driving innovation by connecting innovators, partners, and investors. We bridge cutting-edge solutions with commercial success by providing vital market intelligence, mentorship, and funding. With a team of experienced agri-food industry experts and Innovation Advisors, Bioenterprise Canada supports small- and medium-sized agri-food businesses in scaling their innovations at both national and global levels. The organization is dedicated to fostering growth, collaboration, and innovation within the agri-tech sector.

Job Description

The ideal candidate is an excellent communicator who can convey ideas clearly and effectively to a wide range of audiences, both verbally and in writing. They are a strong team player who collaborates well with colleagues, contributes positively to group efforts, and supports a culture of mutual respect and shared success. With a keen attention to detail, they are able to manage complex information accurately, ensuring high-quality outcomes and reliable results. The candidate also brings creative thinking to their work, approaching challenges with curiosity and innovation to develop practical solutions and new ideas that advance organizational goals.

Salary Range: $75,000 to $85,000 per annum

Hours & location: Initially a full-time, in-office position that may transition to hybrid.

Position Summary

The Grants & Contracts Financial Administrator is responsible for the financial administration, monitoring, and reporting of government and public-sector funding received by the organization. This role ensures compliance with funding agreements, supports program managers with budget oversight, processes expense claims, and prepares accurate reconciliation and financial reports for funders.

The successful candidate will play a key role in safeguarding public funds and supporting the organization’s mission through strong financial stewardship and compliance.

Key Responsibilities

Grant & Contract Financial Administration

• Administer financial aspects of government grants and contribution agreements.
• Interpret funding agreements to ensure eligible expense compliance.
• Track funding allocations, restrictions, and reporting timelines.
• Collaborate with program managers to ensure proper use of funds.

Expense Claims & Reimbursements (for funders and for program ultimate recipients)

From Funders

• Review and process program-related expense claims.
• Verify eligibility of expenses in accordance with funding agreements.
• Prepare and submit reimbursement claims to funders with supporting documentation.
• Monitor receivables and ensure timely follow-up on outstanding funding payments.

From Funding Recipients

• Assist/prepare funding agreements for ultimate recipients
• Review and process claims from ultimate recipients, ensure claims are eligible and supported
• Financial Reporting & Reconciliation & Compliance
• Maintaining company accounts – bookkeeping and all related requirements and reconciliations
• Prepare periodic financial reports required by funders (monthly, quarterly, annual).
• Reconcile program expenditures to approved budgets and general ledger accounts.
• Conduct variance analysis and flag potential funding shortfalls or overages.
• Support preparation of audit documentation for funder or annual audits.
• HST returns prepared & submitted
• Filings with ISED regarding corporate records

Budget Monitoring & Support

• Assist in developing program budgets for grant applications.
• Provide financial updates to program leadership.
• Support forecasting for multi-year funding agreements.

Compliance & Internal Controls

• Maintain organized financial records in accordance with funder and regulatory requirements.
• Strengthen internal controls related to restricted funding.
• Ensure adherence to nonprofit accounting standards and policies.

Qualifications

Education & Experience:

• Post-secondary education in Accounting, Finance, or Business Administration.
• 3–5 years of experience in nonprofit accounting, grants administration, or financial reporting.
• Experience managing government funding agreements strongly preferred.

Skills & Competencies:

• Strong understanding of restricted funds accounting.
• Knowledge of grant compliance and contribution agreements.
• High attention to detail and strong reconciliation skills.
• Proficiency in accounting software and advanced Excel skills.
• Ability to work collaboratively with non-finance staff.
• Strong organizational and deadline-management skills.

Please apply to: humanresources@bioenterprise.ca