About the role
The Aquino Group is growing and we are looking for an Administrative Assistant!
About Us
The Aquino Group is a family-owned and operated organization proudly managing four dealership locations. We are a fast-paced, customer-driven automotive group dedicated to delivering exceptional service and support. Our team values professionalism, efficiency, and a positive, collaborative work environment. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our growing team.
We are seeking a highly organized and detail-oriented Administrative Assistant to work directly with our leadership team. In this role, you will provide essential support to ensure smooth day-to-day operations.
Key Areas of Responsibilities
Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the leadership team addresses only the most critical items.
Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and
productive.
Calendar Management: Maintain a clear and organized calendar, balancing work and personal
commitments.
Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and
transportation.
Event Planning: Organize and oversee corporate events, ensuring they align with business
goals and leadership availability. Attends meetings to take notes and coordinate executable items.
Financial Monitoring: Budget management and financial coordinating. Expense receipt management.
Project Tracking: Support executive-led projects by gathering information, managing timelines, and coordinating internal resources. Track project progress and provide status updates.
Time Management: Continuously look for ways to make the schedule more efficient.
Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the
Leadership team.
Confidentiality Management: Safeguard sensitive information, ensuring privacy and security.
Team Communication: Act as a liaison between the leadership team and other staff members or departments.
Information Management: Data gathering and administrative support.
Problem-Solving: Anticipate and address potential issues before they reach the leadership team, ensuring smooth operations
Qualifications:
- High school diploma or equivalent; additional education or certifications are a plus.
- Previous administrative or office experience preferred.
- Strong organizational skills and attention to detail.
- Excellent communication and customer service skills.
- Proficiency in Microsoft Office Suite and ability to learn dealership software.
- Ability to multitask in a fast-paced environment.
About Kia of North Bay
Serving the North Bay area, Kia of North Bay, located at 100 Eloy Road in North Bay, ON, is your premier retailer of new and used Kia vehicles. Our dedicated sales staff and top-trained technicians are here to make your auto shopping experience fun, easy and financially advantageous. Please utilize our various online resources and allow our excellent network of people to put you in your ideal car, truck or SUV today!
About the role
The Aquino Group is growing and we are looking for an Administrative Assistant!
About Us
The Aquino Group is a family-owned and operated organization proudly managing four dealership locations. We are a fast-paced, customer-driven automotive group dedicated to delivering exceptional service and support. Our team values professionalism, efficiency, and a positive, collaborative work environment. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our growing team.
We are seeking a highly organized and detail-oriented Administrative Assistant to work directly with our leadership team. In this role, you will provide essential support to ensure smooth day-to-day operations.
Key Areas of Responsibilities
Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the leadership team addresses only the most critical items.
Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and
productive.
Calendar Management: Maintain a clear and organized calendar, balancing work and personal
commitments.
Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and
transportation.
Event Planning: Organize and oversee corporate events, ensuring they align with business
goals and leadership availability. Attends meetings to take notes and coordinate executable items.
Financial Monitoring: Budget management and financial coordinating. Expense receipt management.
Project Tracking: Support executive-led projects by gathering information, managing timelines, and coordinating internal resources. Track project progress and provide status updates.
Time Management: Continuously look for ways to make the schedule more efficient.
Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the
Leadership team.
Confidentiality Management: Safeguard sensitive information, ensuring privacy and security.
Team Communication: Act as a liaison between the leadership team and other staff members or departments.
Information Management: Data gathering and administrative support.
Problem-Solving: Anticipate and address potential issues before they reach the leadership team, ensuring smooth operations
Qualifications:
- High school diploma or equivalent; additional education or certifications are a plus.
- Previous administrative or office experience preferred.
- Strong organizational skills and attention to detail.
- Excellent communication and customer service skills.
- Proficiency in Microsoft Office Suite and ability to learn dealership software.
- Ability to multitask in a fast-paced environment.
About Kia of North Bay
Serving the North Bay area, Kia of North Bay, located at 100 Eloy Road in North Bay, ON, is your premier retailer of new and used Kia vehicles. Our dedicated sales staff and top-trained technicians are here to make your auto shopping experience fun, easy and financially advantageous. Please utilize our various online resources and allow our excellent network of people to put you in your ideal car, truck or SUV today!